The Renaissance Institute (RI) of NDMU offers an array of
non-credit courses designed for the adult learner. The Program
Assistant participates in the day-to-day operations of the
Institute, and the implementation of the Institute’s goals and
objectives. This position is responsible for the daily operation of
the Renaissance Institute, including: online member enrollment and
database management; troubleshooting in-person and remote delivery
of courses and activities; supporting the RI Coordinator, its
committees and course coordinators; facilities and audio-visual
support; preparing financial transactions.
Essential functions will include:
- Supports the online member enrollment process, and maintains RI
member databases and directories.
- Schedules online submission of course proposals and assists the
Curriculum Committee with course selections, course brochures, and
the distribution of class schedules and classroom or Zoom license
- Provides technical and logistical support for course
coordinators for onsite or remote delivery of classes via Zoom
platform, including the compilation of instructional
- Schedules on-site classrooms in collaboration with NDMU’s
Offices of Conference Services and Registrar and assigns classrooms
to accommodate onsite class sizes and class content.
- Supports committee chairs and members in scheduling onsite or
remote delivery of RI activities and meetings.
- Maintains the Institute’s fiscal records, processes check
requests and assists the Coordinator and Budget Committee as
requested. Coordinates with NDMU’s Business Office as needed.
- Maintains current and historical information about classes and
- Assists in planning and managing Institute events
- Assists members in securing benefits offered to Institute
members by NDMU.
- Serve on University committees, taskforces, workgroups, etc. as
- Knowledge : Associates degree from an accredited college
or university required. Bachelor’s degree preferred.
All applicants must submit:
- Experience : At least three (3) years of office
management/program assistant experience required. Experience in a
higher education setting, working with older adults, and utilizing
Zoom, Skype, and/or Microsoft Teams is preferred. Successful
candidates will possess knowledge of business processes sufficient
to administratively run an office either on site or remotely, as
well as an understanding and sensitivity to the aging process and
older adults, and how to accommodate members with special
- Skills/Aptitude : Candidates must possess the ability to
manage and prioritize multiple tasks and complex processes with
efficiency and thoroughness, problem solve, and work effectively
independently and as a team member. Attention to detail, accuracy,
timely completion of assignments, self-motivation, flexibility, and
confidentiality are essential. Successful candidates must also have
a high degree of competence in organizational and interpersonal,
oral and written communication skills. Additionally, an
appreciation and commitment to the history, values, and mission of
NDMU and RI. Proficiency with Microsoft Office Suite (Word, Excel,
Outlook, PowerPoint, etc.) required. Experience with a variety of
computer programs, including Ellucian Colleague and WebAdvisor
- Working Conditions: Normal office environment requires
walking, sitting, climbing stairs, reaching, etc. Some occasional
light physical demands such as bending, carrying, kneeling,
lifting, and pushing may be required
- Cover letter
- Salary requirements
- Contact information for 3 professional references
Questions can be directed to the hiring manager, Shirley Bigley,
Coordinator of the Renaissance Institute, at email@example.com
Additional Information :
Notre Dame of Maryland University does not discriminate in offering
equal access to its educational programs and activities or with
respect to employment terms and conditions on the basis of age,
ancestry, color, creed, disability, gender, gender identity,
genetic information, marital status, national origin, race,
religion, sex, sexual orientation, or protected veteran's status.
The following person has been designated to handle inquiries
regarding the non-discrimination policy: Greg FitzGerald, Chief of
Staff, Notre Dame of Maryland University, 4701 North Charles
Street, Baltimore, MD 21210, 410-532-5109.
For all other employment inquiries, please contact Human Resources
at 410-532-5898 or firstname.lastname@example.org. Notre Dame of Maryland
University is an EEO/AA employer.