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Executive Assistant to Vice President of Institutional Advancement

Central State University
Ohio, United States
Salary Not Specified
Posted Date
Apr 2, 2021

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Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Chief Business Officers & Vice Presidents, Student Affairs, Chief Student Affairs Officers & Vice Presidents, Executive, Chancellors & Presidents, Other Executive
Employment Level
Employment Type
Full Time
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Posting Details

Posting Details

Posting Number 0801196 Classification Title Executive Assistant to Vice President of Institutional Advancement Working Title Department Institutional Advancement Department Contact Email Job Summary/Basic Function
The Executive Assistant will assist the Vice President with overseeing the day-to-day operations of Institutional Advancement as well as function as a manager of administrative operations.

· Provide administrative support to the Vice President.
· Enhances the Vice President’s effectiveness by providing information management support; representing the Vice President to others.
· Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data.
· Conserves Vice President’s time by reading, researching, and routing correspondence; drafting letters, emails and documents; collecting and analyzing information; initiating telecommunications.
· Maintains the Vice President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
· Represents the Vice President by attending meetings in the Vice President’s absence; speaking for the Vice President.
· Maintains customer confidence and protects operations by keeping information confidential.
· Completes projects by assigning work to clerical staff; following up on results.
· Prepares reports by collecting and analyzing information.
· Secures information by completing database backups.
· Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
· Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
· Contributes to team effort by accomplishing related results as needed.
· Extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparations, car rental/ground transport arrangements).
· Meeting Arrangements
· Preparation/Collation of Presentation and Meeting Materials
· Calendar Management
· Managing Institutional of Advancement events
· Support the onboarding and clearance process for new hires
· Perform other duties as assigned by the Vice President of Institutional Advancement.

· Writing skills, reporting skills, scheduling, accounting/budget skills, Banner skills, Microsoft Office skills, organization, time management, presentation skills, travel logistics, verbal communication. Minimum Qualifications
· Bachelor’s degree preferred
· Able to support multiple managers
· Resourceful with proven ability to multi-task
· Independent and yet a team player; willing to lend support to the broader team
· Enthusiastic and possesses a positive attitude
· Strong interpersonal and communication skills Preferred Qualifications Posting Date 07/02/2021 Closing Date Open Until Filled Yes Special Instructions to Applicants Position Category Staff - Monthly (Exempt) Budgeted Annual Salary - Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest degree you hold?
    • Doctorate
    • Completed all Doctorate coursework, but has not completed dissertation
    • Master's Degree
    • Bachelor's Degree
    • Assoicate's Degree
    • High School Diploma or GED
  2. * Do you have prior experience working in a university/college enviroment?
    • Yes
    • No
  3. * Do you have experience managing an office?
    • Yes
    • No
Required Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents

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