Executive Assistant to Vice President of Institutional Advancement

Posting Details

Posting Details



Posting Number 0801196 Classification Title Executive Assistant to Vice President of Institutional Advancement Working Title Department Institutional Advancement Department Contact Email rdavis@centralstate.edu Job Summary/Basic Function
JOB SUMMARY :
The Executive Assistant will assist the Vice President with overseeing the day-to-day operations of Institutional Advancement as well as function as a manager of administrative operations.

DUTIES AND RESPONSIBILITIES :
· Provide administrative support to the Vice President.
· Enhances the Vice President’s effectiveness by providing information management support; representing the Vice President to others.
· Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data.
· Conserves Vice President’s time by reading, researching, and routing correspondence; drafting letters, emails and documents; collecting and analyzing information; initiating telecommunications.
· Maintains the Vice President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
· Represents the Vice President by attending meetings in the Vice President’s absence; speaking for the Vice President.
· Maintains customer confidence and protects operations by keeping information confidential.
· Completes projects by assigning work to clerical staff; following up on results.
· Prepares reports by collecting and analyzing information.
· Secures information by completing database backups.
· Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
· Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
· Contributes to team effort by accomplishing related results as needed.
· Extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparations, car rental/ground transport arrangements).
· Meeting Arrangements
· Preparation/Collation of Presentation and Meeting Materials
· Calendar Management
· Managing Institutional of Advancement events
· Support the onboarding and clearance process for new hires
· Perform other duties as assigned by the Vice President of Institutional Advancement.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES :
· Writing skills, reporting skills, scheduling, accounting/budget skills, Banner skills, Microsoft Office skills, organization, time management, presentation skills, travel logistics, verbal communication. Minimum Qualifications
QUALIFICATIONS :
· Bachelor’s degree preferred
· Able to support multiple managers
· Resourceful with proven ability to multi-task
· Independent and yet a team player; willing to lend support to the broader team
· Enthusiastic and possesses a positive attitude
· Strong interpersonal and communication skills Preferred Qualifications Posting Date 07/02/2021 Closing Date Open Until Filled Yes Special Instructions to Applicants Position Category Staff - Monthly (Exempt) Budgeted Annual Salary - Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest degree you hold?
   • Doctorate
   • Completed all Doctorate coursework, but has not completed dissertation
   • Master's Degree
   • Bachelor's Degree
   • Assoicate's Degree
   • High School Diploma or GED
2. * Do you have prior experience working in a university/college enviroment?
   • Yes
   • No
3. * Do you have experience managing an office?
   • Yes
   • No

Required Documents
Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts

Optional Documents