Requisition ID: req3203
Job Title: Scholarship Coordinator
Department: EMSS and M&C
Location: Columbus Campus
Employment Type: Staff
Employment Status: Board Approved
Bargaining Unit: Non-Bargaining Unit
FLSA Status: Exempt
Compensation Type: Annual
Compensation Range: 52,321.00 - 52,321.00
Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.
Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.
The Scholarship Coordinator supports the Director of Financial Aid in executing a scholarship strategy that enables students to earn a degree at CSCC debt free, or with minimal debt through the awarding of available scholarship opportunities. The Coordinator is directly responsible for oversight and maintenance of all aspects of available scholarship programs associated with the College. This role includes other College department collaborations such as assisting with website updates pertaining to scholarships and other recruitment collateral to support our admissions team. The Scholarship Coordinator interprets information, guidelines and procedures as established by federal and state regulations, College and Financial Aid Department.
Core Competencies Required
Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Quality Orientation, Communication, Guiding Interactions, Work Standards, Planning & Organizing, Continuous Learning, Adaptability
ESSENTIAL JOB FUNCTIONS
Scholarship Program Coordination
Prepares materials to include questions for the general application, auto-matching criteria, information sheets, review metrics for ranking applicants, and process and procedures manual for scholarships. Administers Foundation Scholarships and any updates to descriptions of awards. Develops a timeline front start to finish to be made available for publication on our website and for general distribution to internal staff. Answers eligibility questions, monitors scholarship disbursements, and handles correspondence and award notifications. Maintains the scholarship portal, updates opportunities per application cycles. Develops and updates system communications for all applicants and reviewers. Assigns reviewers to designated scholarships to rate ‘Apply To’ applicants. communicate with scholarship vendor for updates and problem resolution.
Plans and coordinates special on-campus financial aid activities. Conducts financial aid workshops and presentations on and off campus for traditional and non-traditional students and parents. Advises students and parents regarding financial aid and scholarship programs. Makes recommendations concerning strategic planning, consumer information and departmental policies and procedures. Provides support via written and phone communications.
Works collaboratively with the Foundation to confirm available fund balances for each scholarship opportunity. Serve as a liaison to CSCC grants staff regarding program information required for portal updates and respond to specific inquiries regarding applicants. Communicates periodically with local high school counselors to apprise schools of CSCC opportunities and to respond to general inquiries about the portal and the application process. Plans and organizes annual scholarship reception and awards ceremony. Collaborates with President and other College officials and arranges for local publicity. Coordinates website updates for external scholarship opportunities available to students and communicate with our Marketing staff about notifications to students.
Fiscal & Administrative
Posts awards for scholarship awardees on the college’s student management system and confirm student eligibility prior to posting awards. Processes aid adjustments to prevent over-awards Keeps accurate status reports of applicants and awarding. Ensures compliance of federal and state regulations as well as institutional policies and procedures. Maintains confidentiality of student records and other confidential information.
Diversity, Equity & Inclusion
Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
Other Duties and Responsibilities
Manages multiple assignments of varying complexity while meeting federal as well as internal regulations and procedures, with the ability to adapt to changing needs of the College and business partners.
Assist with other Enrollment and Student Service areas as needed/assigned.
Usual Physical Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee regularly sits, but may stand and walk for extended periods of time. Employee converses verbally or manually with others in person and by telephone. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee occasionally lifts or exerts force of up to 10 pounds when moving files, boxes and other materials.
Typical office environment.
Knowledge, Skills and Abilities: Knowledge of: financial aid federal and state rules and regulations pertaining to student eligibility, packaging and awarding; computer software, programs and applications; administrative and office management; and professionalism in presentation and communication. Ability to: develop and maintain effective working relationships with CSCC staff and external representatives; exhibit flexibility in work schedule and job tasks; work independently demonstrating initiative; originate correspondence; collect data, establish facts and draw valid conclusions pertaining to financial aid status; maintain and promote good public relations; maintain confidential and sensitive information; work with persons from diverse backgrounds; provide accurate financial aid advice to students. Skill in: verbal and written communications; customer service; problem solving; application of job software programs; performing basic mathematical calculations; maintaining scholarship records; operating general office equipment; application of job software programs and applications and, speaking effectively to large groups; attention to detail; maintaining documentation and records; general and standard office practices and procedures; interpreting and implementing federal, state and common policies and procedures.
Bachelor’s Degree in a closely related field, or at least 5-years of experience working in financial aid and scholarships. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Additional Information: An appropriate combination of education, training, coursework and experience may qualify a candidate.
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