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Development Coordinator of External Relations

Employer
Lewis and Clark College
Location
Oregon, United States
Salary
Salary Not Specified
Closing date
Jul 26, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Development & Advancement, Alumni Affairs
Employment Type
Full Time
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Job Details

Attention Current Lewis & Clark College Employees: In order to apply for posted positions, please close this window and log into Workday and click on Talent and Performance to apply internally.
Working at Lewis & Clark College

The campus is located on 137 acres of beautifully landscaped grounds in Portland’s southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive benefits package that includes options for health, dental, vision, tuition, life insurance, retirement and more.

Lewis & Clark College is committed to achieving a diverse workforce. Candidates from diverse backgrounds are encouraged to apply. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, gender identity, sexual orientation, marital status or age.

Job Summary

This position provides organizational and administrative support for the assistant dean for development and external relations, as well as the law school development team (including alumni relations). This entails calendar and logistical support, entering contact reports, as well as research needs for the assistant dean, development team, and dean. It also entails support for development activities such as donation processing and coding, thank you letter preparation and donor database input and management, coordinating stewardship, running reports on donors and prospects, and submitting expense reports. This position is the primary point of contact for the office, for both internal and external audiences. Assists with the preparation for meetings and presentations; research, gather materials, and help develop PowerPoint presentations. Donor engagement support is critical throughout the year for both the law school development/alumni relations, and institutional advancement. Provide administrative support for Asst. Dean and team including scheduling, meeting/event coordination, word processing, mailings, reports, spreadsheets and charts. Arrange travel schedules; prepare travel itineraries and make travel reservations. Ensure that travel arrangements and accommodations for occasional visitors are in place. Position requires self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.

This position is represented by the Lewis & Clark College Support Staff Association Local 4912 of the American Federation of Teachers.

The current LCCSSA Bargaining Agreement can be found here: https://www.lclark.edu/unions/lccssa /

Application Requirements:

  • Resume

  • Cover Letter

  • Diversity Statement - The Diversity Statement should outline your experiences with diversity, equity, and inclusion.



Description of Duties & Responsibilities

1. Process Law School Donations (20%)

  • Accept all donations that come to the law school. Code donations by donor and fund designation. Prepare booking statements, new fund designation forms, and gift reassignment forms when necessary. Submit checks to Institutional Advancement for further processing and depositing.



2. Cultivation and Stewardship (20%)

  • Coordinating communications, donor strategy, and interaction with donors, volunteers, staff, friends of the law school, and other constituents.

  • Support the law school Student Philanthropy Council as the students enlist volunteers for the council, organize meetings and events, and organize executive initiatives on behalf of the council.



3. Calendaring and Coordination for Assistant Dean of Development & Development Team (10%)

  • Schedule meetings for Assistant Dean with both internal and external constituents. Schedule meetings with Development team. Coordinate development travel, scheduling, catering, preparation and set up for meetings including working with appropriate staff to develop and distribute agendas and meeting materials; coordinate conference calls and other communications links, prepare and distribute meeting summaries if necessary, and coordinate any follow up as requested.



4. Research and Information Gathering (30%)

  • Provide general research on donors, foundations, prospective donors, and alumni. Gather information and reports from Raiser’s Edge for use by the Development team. Prepare event bios for Dean and Development team. Coordinate with Institutional Advancement for prospect research, list requests, and contact updates.



5. Expense Reports, Purchasing and Mailings (10%)

  • Prepare expense reports for Development staff. Authorized user for departmental purchase card. Coordinate with business office on expense reimbursement. Order purchases for office (stewardship, event related, etc).



6. Office Communications Point Person (10%)

  • Serve as the point of contact for donors, prospects, constituents and the public, as requested. Determine what business, requests, circumstances, issues, communications and/or decisions require personal attention of Asst. Dean and what to refer to other appropriate staff. Monitor the status of ongoing work, projects, assignments, and other activities.



7. All Other Duties as Assigned

Minimum Qualifications
  • High school diploma plus 6 years of directly related job experience OR Associate's degree and 4 years of directly related job experience OR Bachelor's degree and 2 years of directly related job experience.

  • Advanced computer skills and database skills, e.g. in Raiser’s Edge, Microsoft Word, Excel, PowerPoint, and Google Apps are required, plus proficiency in Adobe Photoshop and web research tools.

  • Administrative support experience



Preferred Qualifications

  • 4 years of job related experience

  • Prior administrative support experience



Payrate
  • LCCSSA Grade 15 / Step F ($25.32/hr)

  • Benefits Eligible: YES



Schedule
  • 37.5 hrs/week (Full-Time)



Physical Requirements
  • The job works primarily at a desk or is otherwise involved in activities requiring little lifting, climbing or working in tiring positions

  • Climbing (stairs), Standing, Driving, Sitting, Walking, Repetitive Hand Movements, Seeing, Talking, Listening



Directions for Cover Letter

Please upload your cover letter on the My Experience screen in the resume section.

Lewis & Clark College adheres to a nondiscriminatory policy with respect to educational programs, activities, employment, and admission. We do not discriminate on the basis of actual or perceived race, color, sex, religion, age, marital status, national origin, the presence of any physical or sensory disability, veteran status, sexual orientation, gender identity, gender expression, or any other basis prohibited by applicable federal, state, and local laws. The Associate Vice President of Human Resources has been designated to handle inquiries regarding employment- and disability-related non-discrimination policies. Title IX inquiries may be directed to the Title IX coordinator or deputy Title IX coordinators

( https://www.lclark.edu/about/title_ix_compliance ).

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Background Check

Lewis & Clark College will conduct a background check on the finalist, which will include a criminal record check. If a conviction is discovered, a determination will be made whether the conviction is related to the position for which the individual is applying or would present safety or security risks before an employment decision is made. A criminal conviction does not necessarily automatically bar an applicant from employment.

Eligibility to Work

In order to comply with US Homeland Security Department regulations, all employees must complete an I-9 form in Workday prior to or no later than the first day of work and bring originals (no photocopies) of their supporting documentation to Human Resources no later than the 3rd business day of employment. Failure to have a completed I-9 form on file with the College will result in immediate termination of employment.

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