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San Jose/Evergreen Community College District
California, United States
Salary Not specified
Closing date
Sep 6, 2021

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time
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Job Details


San Jose/Evergreen Community College District

Close/First Review Date: 07/11/2021

Campus Location: District Office

Position Description:

The Senior Account Clerk reports to the Controller at the District Office. The work schedule is 12 months per year; Monday - Friday; 8:00 a.m. to 5:00 p.m.

This position is represented by the California School Employees Association (CSEA), Chapter 363.
Under the supervision of assigned administrator, perform difficult and complex accounting clerical work that involves posting, checking entries and balancing accounts in one or more of the District's accounting or financial systems.


This is the advanced level in the Account Clerk series. This class is assigned difficult and complex bookkeeping and accounting tasks relating to the District's established accounting system. Work involves a significant degree of independence, requiring a thorough and complete familiarity of the financial system to which assigned, and, in some cases, lead responsibilities over less experienced accounting clerical personnel.


1. Reconcile and balance a variety of accounts, ledgers, and registers which are related to the District's accounting and payroll systems.

2. Prepare journal entries as needed.

3. Generate warrants from codes through a computer terminal; verify codes for accounting documents entered into system.

4. Document and prepare worksheets and back-up data required for mandated cost claims in compliance with Federal or State regulations, for federal and state funded programs.

5. Maintain general and subsidiary ledgers, daily logs, registers and other records according to established revenue and expenditure classifications.

6. Operate micro-computer software including spreadsheet and word processing programs as needed to maintain control documents.

7. Maintain files for vendor payments and numerical copies of checks.

8. Enter invoices into computer system to generate edit reports and checks.

9. Gather, assemble, tabulate, proof, extend, balances, summarize and post fiscal, statistical and related data.

10. Prepare monthly and yearly financial reports for various agencies such as sales tax report, or foundation reports.

11. Prepare statements and reports of financial activity.

12. Research discrepancies in financial records.

13. Prepare budget transfers for Board approval and reconcile those budget accounts to monthly financial reports.

14. Assist in preparation of the Adopted Budget.

15. Reconcile payroll and annual payroll taxes.

16. Prepare year-end closing for Student Accounts/Activities for college campuses.

17. Reconcile bank statements.

18. Perform related duties as assigned.

Knowledge of:

1. Principles, methods, practices, and terminology used in bookkeeping and financial recordkeeping.

2. District policies and procedures regarding specific financial system assigned.

3. Appropriate laws, rules, and regulations relating to assigned functions.

4. Computer terminal and personal computer use and related equipment.

Skills and Abilities:

1. Perform responsible accounting clerical work requiring use of independent judgment and initiative.

2. Read, interpret, and explain laws, rules, and regulations.

3. Prepare accurate financial and statistical reports and maintain records.

4. Communicate clearly and concisely, orally and in writing.

5. Make arithmetical calculations with speed and accuracy.

6. Operate calculating machines, computer terminals, personal computers and other office equipment.

Required Qualifications:

1. Education equivalent to college level course work in Accounting or related field.

2. Two years of experience in Accounts Payable or Accounting.

Desired Qualifications:
1. An Associate Degree in Accounting, Business, Finance or related field.

2. Experience working with grants or categorical programs.

3. Bilingual abilities, desirable.

District’s Diversity Requirements
  • Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
  • Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

    Salary Range:
    $52,539 - $64,043 Annual Salary (Range 75: Classified Salary Schedule Fiscal Year 2019-2020). Starting placement is generally at Step 1.

    Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 18 paid holidays.

    To be considered for this position please visit our web site and apply on line at the following link:

    About San Jose/Evergreen Community College District
    The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

    As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

    The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.


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