San Jose/Evergreen Community College District
Close/First Review Date: 07/11/2021
Campus Location: District-wide
The Payroll Technician reports to the Controller at the District Office. The work schedule is 12 months per year; Monday - Friday; 8:00 a.m. to 5:00 p.m.
This position is represented by the California School Employees Association (CSEA), Chapter 363.
Under the direction of Assistant Director of Fiscal Services or assigned administrator, the Payroll Technician performs technical duties in the preparation, processing and maintenance of the College's payroll for academic, classified, hourly, and special payrolls; prepares, maintains and reconciles a variety of records and reports as assigned.
The Payroll Technician requires specific training in the computation of a variety of technical/clerical payroll transactions, working knowledge of payroll-related computer programs such as Ellucian, payroll posting procedures, and general accounting data entry. Advancement to Payroll Coordinator requires the ability to integrate all aspects of the payroll, train others, and audit computer-aided payroll systems.
DUTIES AND RESPONSIBILITIES
1. Prepares, monitors, and generates payroll for assigned employee groups including academic, classified, temporary, and student employees.
2. Reviews timesheets and reconciles the totals and balances. Records changes in salaries, deductions, and other payroll information and submits changes that update master computer files. Verifies completeness of data.
3. Posts payroll-related employee data in a timely and accurate manner. Verifies and processes necessary payroll deductions for benefits and related items. Audit payroll deductions and earnings registers for reasonableness and accuracy.
4. Computes and interprets miscellaneous forms of compensation and deductions. Prepares calculations for special payroll checks, computes and prepares any necessary adjustments.
5. Administers 403(b) and/or 457 tax shelter authorizations for payroll deductions and routes requests for loan and withdrawals for appropriate approval.
6. Administers levies, advances, garnishments and other adjustment as needed; assists in reconciliation of cash and account payable to the payroll system.
7. Prepares a variety of payroll documents such as, but not limited to, edits to and manual warrants, hourly payrolls, federal withholding forms, retirement forms,
8. Audits time sheets, attendance reports or preliminary payroll lists to verify hours, rate of pay, and budget account number or monthly payroll. Audits or calculates balances of items such as sick leave, vacation, and personal leave, and ensures deductions are made accordingly. Verifies all transactions were posted to correct accounts.
9. Distributes warrants, yearly W-2 forms and retirement system statements, sick leave registers and other payroll documents as necessary.
10. Answers questions or concerns from employees requiring explanation of calculations, rules and regulations governing District payroll processing. Provides employees with necessary forms and assist employees with questions regarding payroll procedures, tax shelters and voluntary deductions. Assists employees with miscellaneous questions and requests.
11. Interacts closely with Human Resources, Budgeting, and other District functions to assure all information regarding payroll adjustments, problems, employment status, and salary accounts are up to date and accurate.
12. Prepares employer information for court subpoenas. Responds to and sets up payroll adjustments for garnishments and other forms of salary reduction.
13. May prepare payroll distributions such as journal vouchers for charging appropriate payroll costs to departments.
14. May provide accounting data entry support to accounts payable, receivable, and general ledger.
15. Performs other duties related to the job classification.
Knowledge, Skills and Abilities:
1. Preparation, maintenance, verification and processing of payroll records.
2. Laws, regulations, and procedures that govern payroll and payroll processing.
3. In-depth technical knowledge of payroll accounting practices, terminology of payroll accounting practices, clerical and office procedures and methods, business mathematics and record keeping.
4. Working knowledge of spreadsheet programs and in-depth procedural knowledge of the data entry system for payroll and other fiscal information.
5. Sufficient knowledge of labor and other contracts to properly interpret and calculate salaries.
6. Sufficient human relation skill to convey personal and technical information to others and to exercise patience in frustrating exchange of information.
7. Sufficient writing skill to document conversation, prepare memos. And prepare procedures.
8. Sufficient math skills compute and segregate payroll and related accounting information.
1. Enter data onto standardized formats within computerized database program using keyboards, basic keyboarding or 10-jey sills and calculators.
2. Perform arithmetic operations quickly and accurately.
3. Analyze and interpret payroll and compensation policies and procedures.
4. Use a range of personal computer software such as spreadsheets, word processing, and databases.
5. Establish and maintain cooperative working relationships with those contacted during the course of work.
6. Analyze situations and implement effective solutions.
EDUCATION AND EXPERIENCE
1. Associate’s degree in accounting, finance or related field.
2. Three years’ experience in the maintenance of financial or statistical records.
1. Bilingual abilities, desirable.
District’s Diversity Requirements
- Demonstrated sensitivity, knowledge and understanding of the
diverse academic, socioeconomic, gender identity, sexual
orientation, cultural, disability, and ethnic background of groups
historically underrepresented, and groups who may have experienced
- Success integrating diversity as appropriate into the major
duties outlined in the job description and in the duties listed in
the District’s hiring policy; or demonstrated equivalent
transferable skills to do so.
$65,967 - $80,497 Annual Salary (Range 98: Classified Salary Schedule Fiscal Year 2019-2020). Starting placement is generally at Step 1.
Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 18 paid holidays.
To be considered for this position please visit our web site and apply on line at the following link: https://sjeccd.peopleadmin.com/
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.
As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.
The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.