Administrative Assistant - Department of Human Movement Sciences , WAUKESHA

Wisconsin, United States
Salary Not specified
Jul 08, 2021
Employment Level
Employment Type
Full Time

Administrative Assistant - Department of Human Movement Sciences , WAUKESHA

General Information
  • Job Title:Administrative Assistant - Department of Human Movement Sciences
  • Location:
    • 100 N EAST AVE
    • WAUKESHA, WI, 53186
    • United States
  • Employee Type:Support Staff
  • Job Category:College of Health Sciences, Staff

Position: Administrative Assistant - Department of Human Movement Sciences

Classification: Support Staff- Full Time- 12 Months - 2080 hours

Report To: Chair of the Department of Human Movement Sciences

Description: The Department of Human Movement Sciences (DPMS) Administrative Assistant must plan and arrange their own work, accomplish assigned objectives, use a wide range of behavioral competencies, and work collaboratively with the College's Department Chairs, Directors, faculty, and administrative and support staff.

This position supports the Department of Human Movement Sciences, as well as our Anatomy/Physiology, Public Health and 2+2 Health Science programs.


This position will assist the DPMS Chair, Directors and/or faculty, as well as other departments in the College of Health Sciences with the following.


  • Full-time faculty - search coordination and onboarding processes

  • Adjunct faculty - position posting, applications, background checks, contracts, orientations and onboarding, load and longevity calculations, and merit reviews

  • Staff - training and onboarding across the College


  • Development/maintenance of calendars tracking deadlines, events and initiatives

  • Meetings, including securing room reservations, required technology, catering services and other amenities

  • Department, Program, and College events including orientations, retreats and recognition ceremonies

  • Coordination of admissions outreach including campus visits and Campus Day coverage


  • Review and electronic entry of catalog copy

  • Program website content maintenance

  • Course scheduling and Timetable updates with the Registrar's Office

  • Development/maintenance of program databases related to course scheduling and full-time and adjunct staffing

  • Management of assigned program textbook databases, submission of faculty textbook adoptions, and processing of desk copy requests

  • Review and posting of assigned program course syllabi to the University portal at the start of classes each semester and term

  • Organization of curriculum materials including program assessment reports and reviews

  • Exam proctoring as needed

  • Scantron exam processing

    Clinical Databases

  • Data entry and review of clinical documentation using varied online databases such as CastleBranch and Exxat

  • Management of internal Program student files and databases


  • Communication with full-time and part-time faculty regarding semester due dates including, but not limited to, midterm grades, final grades, and incompletes

  • Communication with students regarding clinical requirements and Program information

  • Creating and maintaining email listservs and Microsoft distribution groups

  • Maintaining MyGroups sites


  • Special projects as assigned

  • Assist with preparation of assessment and annual reports, accreditation self-study materials, and planning of site visits

  • Supervision of student workers as needed

  • Other duties as assigned


    Education and/or Experience

    ? High school diploma/GED required

    ? Associate or bachelor's degree preferred

    ? Prior experience in an academic setting preferred

    Technology Skills

    ? Competent in computer skills including Microsoft Office Suite

    ? Ability to quickly develop competency with new software technology

    Behavioral Competencies

    ? Excellent verbal and written communication skills

    ? Excellent organizational skills

    ? Ability to adjust to changing work environment and to respond to changing institutional needs

    ? Ability to build appropriate work relationships throughout the University

    ? Ability to develop and use detailed procedures

    ? Ability to exercise sound judgement and make decisions within prescribed guidelines

    ? Ability to follow-up and communicate with the campus community

    ? Ability to effectively handle interpersonal contacts with professionalism and confidentiality

    ? Ability to complete work with accuracy while meeting project timelines

    ? Ability to contribute to a positive work environment that encourages knowledge of and respect for constituents both within and outside of the campus community

    ? Candidates must be willing and able to support and advance the University mission

    To apply, please visit:


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