Framingham State University is a vibrant comprehensive liberal
arts institution located in the MetroWest suburbs of Boston, which
integrates an academically challenging liberal arts education with
workforce preparation programs. Founded in 1839, FSU enrolls about
4,000 undergraduates and 1,200 graduate and professional students.
FSU offers 35 bachelor's degrees with 55 specialized
concentrations, 63 minors, and 26 master's degree programs, in a
highly personalized teaching environment. Our community takes pride
in empowering student success by providing a superior education,
leading research and innovation opportunities, and a strong
At FSU, we are deeply committed to inclusive excellence,
encouraging a supportive, diverse and collaborative learning
environment, and providing culturally relevant education. We are
honored that our commitment earned FSU six Higher Education
Excellence in Diversity (HEED) Awards from INSIGHT Into Diversity
and that we are the only public institution in Massachusetts
recognized in 2018, 2019, and 2020. FSU is designated as an
emerging Hispanic-Serving Institution by the Hispanic Association
of Colleges and Universities and also belongs to the Howard Hughes
Medical Institute (HHMI) Inclusive Excellence community, providing
national leadership in science education and exploring strategies
that will lead to more inclusive science education. We encourage
applications from those who share our commitment to promoting a
diverse, welcoming, and inclusive community.
Our founding motto, LIVE TO THE TRUTH, was said at the end of
each class by beloved first principal, Cyrus Peirce, who sought to
discover and teach "truth in theory and principle...truth in spirit
and motive...truth in manner and form...truth intellectual and
truth moral." Principal Bagnall found this motto "speaks of
sincerity of spirit...of intensity of effort, of resolution to
succeed, of joy in achievement." LIVE TO THE TRUTH continues to
guide our institution in practice and endeavor. If you share in
this quest for truth and a commitment to living it fully, make the
next chapter of your career the best chapter at Framingham State
Learn more about our career opportunities at www.framingham.edu/careers.
GENERAL STATEMENT OF DUTIES:
Duties and Responsibilities
- Serve as a liaison between faculty and other campus
departments, providing information about procedures and policies to
faculty regarding the business office, printing services, and other
campus offices. Administrative assistants are expected to actively
seek and convey information on behalf of faculty regarding campus
policies and procedures.
- Serve as primary point of contact for student questions
regarding entry into majors and minors, advising schedules, and
contacting faculty and distribution and receipt of University
- Schedule work-related appointments and classroom observations
for department chairs.
- Coordinate and oversee the on-boarding process for new faculty
at the departmental level.
- Oversee office set-up for new faculty, to include coordination
of phone and IT installation, furniture orders, and office painting
and maintenance if required.
- Serve as a point of contact for new faculty regarding hiring
paperwork, office assignments, parking and ID protocol, and general
- Routinely make clerical updates to the departmental websites,
as outlined and directed by supervisors, including adding/deleting
faculty as appropriate, arranging for faculty photographs, posting
faculty office hours and contact information, removing outdated
material and posting additional updates as requested.
- Coordinate faculty searches by maintaining records, making
travel and dinner arrangements for candidate visits, and scheduling
room reservations for on-campus presentations and interviews.
- Coordinate departmental honor society and awards ceremonies,
and other departmental events by reserving rooms, arranging for
catering, preparing programs and certificates, and assisting with
other services as indicated.
- Manage extensive files related to the departments, services,
- Assist chairs with academic scheduling for upcoming academic
year, including gathering schedule requests from faculty, preparing
Excel spreadsheets, and preparing reports for Chairs' scheduling
- Track budget expenditures, deposits, and transfers. Review all
deposits, transfers, invoices, purchase orders, and purchase
requisitions to ensure that expenses and deposits are allocated to
- Coordinate field trips by collecting and submitting paperwork,
processing payments, and arranging for transportation.
- Provide support, assisting with purchasing materials and paying
contractors, for small centers affiliated with academic departments
as needed, to include the Mancuso Humanities Workforce Preparation
- Support other departments as needed.
- Ensure that building printers and copy machines are
sufficiently supplied with paper and toner.
- Purchase office supplies and academic and teaching supplies
- Assist with distribution, collection, and administration of
- Prepare contracts/hiring paperwork for contractors and student
- Process travel paperwork for faculty, including creating
encumbrances in Banner.
- Record attendance for faculty and work-study students.
- Photocopy and print documents for faculty as needed.
- Process payments for vendors.
- Assemble and prepare documents for departmental external
reviews and accreditations.
- Assemble hiring documents.
- Post notices regarding faculty absences and course
cancellations on classroom and office doors.
- Maintain an office in Whittemore Library three days per week,
and in May Hall two days per week.
Reports to the Chairs of English and Communication, Media, and
Applicants must have at least (A) two years of full-time, or
equivalent part-time, experience in office management, office
administration, business administration or business management, the
major duties of which included one or more of the following
functions: purchasing, personnel management, budgeting, accounting,
records management, work simplification, grants management,
contract administration or program management, (B) any equivalent
combination of the required experience and the substitutions
I. An Associate's or higher degree with a major in business
administration, business management or public administration may be
substituted for the required experience.*
II. An Associate's or higher degree with a major other than in
business administration, business management or public
administration may be substituted for a maximum of one year of the
*Education toward such a degree will be prorated on the basis of
the proportion of the requirements actually completed.
Candidates who are bilingual in English and Spanish or English
and Portuguese are strongly encouraged to apply.
This is a full-time 43 week position, non-exempt,
benefits-eligible position in the American Federation of State,
County, and Municipal Employees (AFSCME) bargaining unit with a
title of Administrative Assistant 1 . The bi-weekly pay rate is
$1,707.31 (grade 15, step 1). Salary will be applied to weeks
Framingham State University conducts criminal history and sexual
offender record checks on recommended finalists prior to final
employment for all positions.
Framingham State University is an equal opportunity/affirmative
Members of underrepresented groups, minorities, women, veterans,
persons with disabilities, and all persons committed to diversity
and inclusive excellence are strongly encouraged to apply.
Candidates must apply online by submitting:
- Cover Letter,
- Equity and Inclusion Statement*
- Names and contact information for three (3) professional
*The Equity and Inclusion Statement is an opportunity for
candidates to discuss professional skills, experience and/or
willingness to engage in activities that would enhance the
university's efforts to promote a diverse, equitable, and inclusive
community. Equity and inclusion statements will be considered as
part of a transparent and comprehensive review of candidate
For full consideration, please apply by August 6, 2021.
Framingham State University only accepts application materials
through our online application system. We are unable to accept
application materials through mail, email, fax, or hand delivery.
If you experience technical issues with the online application
process, please submit a helpdesk ticket.
Framingham State University understands that persons with
specific disabilities may need assistance with the job application
process and/or with the interview process. For confidential
assistance, please contact the Human Resources Office at
508-626-4530 or firstname.lastname@example.org.