Office Assistant II - Capital Projects

Office Assistant II - Capital Projects

Requisition ID req901 Department Capital Projects-Collegewide Costs Campus CPARK-Capitol Park Employment Type Classified-Full Time Best Consideration Date Apply Immediately; This job posting will close once sufficient qualified applications have been received. Position Summary

Portland Community College's Office of Planning & Capital Construction (P&CC) is looking for an Office Assistant who will perform a wide variety of office and administrative functions in support of a diverse projects-focused team. This position supports a fast paced team with project related assignments, scheduling and coordinating meetings, and helps to maintain the forward momentum of the department.

This is a temporary position through June 30, 2023.

See the classification description for additional information: https://www.pcc.edu/hr/employment/classified-jobs/OfficeAssistantII/

Candidate Profile

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

  • Demonstrated proficiency in Microsoft Word, Microsoft Excel, Google Workspace (Docs, Sheets, Gmail, etc). Strong verbal and written communication skills.
  • Experience scheduling meetings, maintaining and updating calendar appointments, and coordinating meeting locations with a diverse group of internal and external stakeholders.
  • Ability to adapt to changing priorities and fluctuating workload.
  • Experience working with people from differing backgrounds and different levels within an organization.
  • Demonstrated ability to learn new software applications


Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

  • High school diploma or equivalent.
  • Three years of office assistant experience (c ollege or business school training may be substituted for up to two years of the experience requirement).


Preferred Qualifications

  • Knowledge of design and construction project processes.
  • Understanding of PCC’s organizational structure.
  • Experience setting up virtual meetings on a variety of platforms.
  • Experience with requests for quotes or proposals from consultants, suppliers, or vendors.
  • Knowledge of PCC’s procurement process.
  • Basic understanding of construction plans.


Position Grade 15 Starting Salary Expectations The first two steps of the range are: $35,994 to $37,074 per year. Higher salary placement may be available based on qualifications, experience and internal equity. Position Grade Salary Range $35994 to $57759 Annual Salary FTE 1 PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave: (Pro-rated by FTE for Part-Time Employees)

  • Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
  • 8 hours of sick leave per month
  • 24 hours of additional personal leave days per year
  • 11 Paid holidays


View a complete list of PCC benefits .

Working Conditions and Physical Requirements

WORK ENVIRONMENT:

  • Positions in this job family typically work in an office setting but may be assigned more physical duties such as transporting office supplies and equipment.


PHYSICAL REQUIREMENTS:

  • Position involves sitting for extended periods of time while working at a computer terminal.
  • Some positions may involve limited local travel.
Background Check Required Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

  • Veterans: DD214
  • Disabled Veterans: DD214 and Letter from the Department of VA


Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

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