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Research Contract Grant Specialist

Rutgers University, Newark Campus
New Jersey, United States
Salary Not Specified
Posted date
Jul 7, 2021

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Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Employment Type
Full Time
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Recruitment/Posting Title

Research Grants and Contracts Specialist


Posting Number



Position Description Number



Job Code



**Please provide Resume and cover letter.**

Link to site:


Posting Summary

Rutgers University-Newark, an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking a Research Contract/Grant Specialist. Reports to Assistant Director of Sponsored Research.
The Research Contract/Grant Specialist:
• Responsible for providing faculty and staff with advice and leadership in the area of grants management.
• Providing management and oversight of externally funded programs
• Reviews and interprets federal and institutional policy related to grants management and participates in the development and implementation of training and education programs that promote a better understanding of the grants management process.
• Aids in protecting the institution from non-compliance with sponsor policies and must be proactive in dealing with all aspects of grants management.
• Supports the office’s mission to promote and facilitate the growth of external funding to the Newark campus.



Our vision is to enable the Rutgers University-Newark (RU-N) Community to compete effectively for extramural support, enhance external funding and research profiles of every member of the RU-N Community, and foster multi-disciplinary research projects and diverse programming.
Our mission is to partner with our world-class RU-N community members to help achieve ambitious externally funded research, community outreach and creative agendas by providing first-rate expertise throughout the proposal/grant life cycle, including proposal development, budget creation and review, facilitation of required compliance, and negotiations of grants, contracts, and cooperative agreements.


Minimum Education and Experience

A bachelor’s degree or an equivalent combination of education and related experience and approximately three years of comparable experience in a college, university grants/contract office or department administrative office or in a government procurement office.


Required Knowledge, Skills, and Abilities

Must have strong verbal, writing, analytical, organizational and interpersonal skills. Must be able to handle multiple tasks, deadlines and special assignments in a professional manner.
Must be capable of working independently and with a diverse group of business professionals, faculty and staff. Ability to remain poised under pressure, handle ambiguity, exercise mature judgement and be flexible in unexpected circumstances.
Experience and knowledge of major sponsor policies and procedures.
Also requires familiarity with Word, Excel and other business software applications. Knowledge of electronic research administration programs and of federal procurement regulations, including both FAR and the DFAR, is desired.


Preferred Qualifications

Certified Research Administrator (CRA) or Certified Public Research Administrator (CPRA) credentials are not required but are preferred.


Equipment Utilized

Equipment: Computer, printer, fax, copier.
Software: Microsoft Office Suite; Google Chrome; Mozilla Firefox; Vista; Adobe Pkg.
A wide variety of agency submission portals including:
Federal Agencies:
ERA commons
Fed Connect
NOAA Grants online
Office of Juvenile Justice
Space Telescope Grants Management System
Team Web (FTA)
US Department of Education (G5)

State Agencies:
Blue Sage
Green SAGE

Other Agencies:
American Heart Association
BSF ( By National Science Foundation)
March of Dimes
Proposal Central
Various Small Foundation Submission Portals


Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have completed?
  • High School Diploma/GED - (0.0 points; disqualifying)
  • Associate's Degree - (0.5 points)
  • Bachelor's Degree - (1.0 points)
  • Master's Degree - (2.0 points)
  • Ph.D. - (3.0 points)
  1. * Do you have approximately three years of comparable experience in a college, university grants/contract office or department administrative office or in a government procurement office?
  • Yes - (1.0 points)
  • No - (0.0 points; disqualifying)






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