Assistant to the Director (14428)



Summary/Objective

The Assistant to the Director position provides both administrative and classroom support to the Child Development Center (CDC). The Assistant to the Director assists the Center Administrator in maintaining all office operations in various roles throughout the day. This position serves as a floater; assisting in the classrooms as needed, and as a substitute for any classroom teacher any time she/he is on leave. Duties include: maintaining and updating all office files (admissions, enrollment, tuition, center licensing records, etc.), facilitating center communication, and assisting with the implementation of the Center’s educational program.

Essential Functions

1) (40% of Time) Serve as a floater or substitute during teacher absence, providing support to classroom teachers as they implement the CDC curriculum. Assist the Lead Teachers with all classroom activities and projects as needed. This includes supervising children in the classroom and on the playground to ensure their safety, participate in staff development trainings, and supervise and mentor Federal Work-Study Students, volunteers and interns to ensure they engage in appropriate and positive interactions with the children. Attend classroom meetings, and assist with maintaining well-organized classroom space, contribute to the maintenance of common space (entryways, hallways, kitchen, bathrooms, etc.), and implement closing checklist such that at the end of the day, the Center is organized, neat and
safe.

2) (40% of Time) Assist the CDC Administrator with record keeping, office organization, and tracking DC licensing compliance documents (including but not limited to submission of immunization reports, medical exams, daily sign-in sheets, etc.). Establish and maintain an electronic database of all documents. Track all incoming applications, the distribution and submission of all admission and enrollment paperwork, and maintain an up-to-date admission waiting list. Maintain current, well-organized paper and electronic files for licensing, federal work-study employees and CDC children. Maintain inventory of office materials and supplies, and coordinate housekeeping and maintenance services.

3) (10% of Time) Assist with CDC communications. This includes answering phones, checking the Center’s email and voicemail, updating the CDC’s website, and drafting communication messages on behalf of the CDC Administrator. Respond to questions or inquiries or forward them to the appropriate person for handling. Compose the CDC weekly
newsletter. Assist with scheduling meetings and communications with parents.

4) (10% of Time) Administer CDC’s payables and receivables, ensuring tuition invoices and payments are processed in a timely manner. This includes sending invoices, tracking and processing tuition payments, reconciling attendance/enrollment records with posted tuition payments. This also includes reconciling CDC purchases and submitting approved invoices to Accounts Payable for payment.

ADA “Non-Essential Functions:”
5) (Non-essential, sporadic duties) Attend semi-annual Potluck events, Parent Advisory Group
Meetings, supervise children during Parent-Teacher Conferences.

Work Environment
  • This position reports directly to the Center Administrator, and works collaboratively with all center staff (including lead teachers, teachers and seasonal workers), interns and Federal Work-Study students, parents, Center suppliers and AU Human Resources Department to ensure the efficient and timely completion of CDC’s office tasks and the implementation of CDC’s mission, policies, and procedures


Position Type/Expected Hours of Work
  • Full-time
  • 35 hours


Required Education and Experience
  • Bachelor's degree in Child Development, Early Childhood Education or related field or the equivalent in training and/or experience plus two years early childhood teaching experience.
  • Position requires certification in Childhood First Aid and certification in Childhood CPR.
  • This position requires ability to complete professionally written reports on children's development for parents, staff psychologist and other educational and therapeutic referrals.


Additional Eligibility Qualifications
  • Hiring offers for this position are contingent on the successful completion of a background check.


Benefits
  • Click here to learn about American University's unique benefit options


Current American University Employees:

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Contact Us:

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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