Events Administrator

Primary Function

The individual in this position is responsible for developing and maintaining overall event coordination of assigned events, parking department oversight, and some event marketing. This includes supervising and scheduling a large number of part-time parking, event and security. Excellent judgment must be used for all decisions made by this individual. They are responsible for all physical arrangements incidental to their assigned public functions held at the Convocation Center and Huskie Stadium. He/she will perform their duties with minimal supervision.
Duties and Responsibilities (generally)

This position reports to the Director of Events Management (Sr. Event Administrator – Manager), in addition to working directly with 2-3 event managers and 1-2 graduate assistants at the Convocation Center.

This individual conducts their duties with minimal supervision from the Director of Event Management. This individual supervises assigned Extra Help, and Student employees as required.
Minimum Required Qualifications for this position

1. Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
2. A total of one (1) year (12 months) professional work experience in Event Planning, Conference Management, Public Relations, Communication, Marketing, or any other related field.
3. Based on position requirements, additional education, training and/or work experience in the area of specialization inherent to the position, may be required.
Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

n/a
List the knowledge, skills, and abilities critical to the performance of this position.

This individual must have excellent written and oral communication, interpersonal and organizational skills with a high emphasis on the interpretation of general business procedures. The ability to solve practical problems, calculate figures and amounts such as discounts, commissions, proportions, and percentages, are attributes this individual must possess.
In addition, this individual must be well organized, detail-oriented, and able to effectively communicate with other members of the Convocation Center staff, as well as clients and the general public. This individual must have the demonstrated ability to stand, walk, sit, and reach with hands and arms, as well as occasionally handle, feel, climb or balance, stoop, kneel, crouch, or crawl, and the ability to regularly lift and/or move up to 10-25 pounds. Demonstrated vision ability includes close vision, distance vision, color vision, and ability to adjust focus also required. The noise level in the work environment is usually moderate and occasionally loud, and this individual will have occasional exposure to driving utility vehicles and outside weather conditions. This individual must have a flexible work schedule including days, nights, weekends, and holidays. This individual must have a valid driver’s license and able to drive utility vehicles such as golf carts and Kubota’s.

Working Hours
9-5pm; some weeknights & weekends
Minimum Pay Rate (Hourly or Monthly)
$20.00/hour
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
07/06/2021
Closing Date
07/15/2021
Priority Review Date

Special Instructions to Applicants

Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.

If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.

After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.

Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule .

If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

Click on Events Administrator Associate for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
Convocation Center
Physical Demands

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560
Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/57712
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field?
   • Yes
   • No
2. * Do you have a Master’s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field?
   • Yes
   • No
3. * How many years of professional work experience do you have in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field?
   • 0-1 year
   • 1-2 years
   • 2-4 years
   • 4 or more years
4. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of at least 3 References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Transcripts (unofficial with official required at hire)
3. Transcripts #2 (unofficial with official required at hire)
4. Transcripts #3 (unofficial with official required at hire)