Administrative Assistant 4 - Scheduling Office
Administrative Assistant 4 - Scheduling Office
Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or firstname.lastname@example.org.
Truckee Meadows Community College is recruiting for an Administrative Assistant 4 in the Scheduling Office. This position is dedicated to scheduling space for all college activities including meetings, workshops, final exams, video conferences, student events and other space needs using the Series25® scheduling software. This position oversees all requests from outside agencies for space utilization for meetings, conferences and other large events and works in conjunction with several college departments impacted by external events such as Media Services, Catering, Police Services and Facilities. In addition, this position works very closely with the President's Office on high profile events which requires strong attention to detail, excellent organizational skills and in-depth knowledge of NSHE/TMCC policies. This position oversees training for 25Live end users and in addition, creates training packets and sets up user security levels. This position provides support to the NSHE Specialist 2 by providing backup for academic scheduling as well as working with faculty, staff and students as needed. Experience with the 25Live scheduling software is preferred for scheduling events, maintaining classroom features, and running data reports. General knowledge of QuickBooks accounting software is desired for processing invoices and collecting payments from outside agencies. This position works independently and must use good judgement in establishing timelines, analyzing situations and determining effective action plans.
Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience.
The typical work schedule is Monday through Friday from 8:00 AM - 5:00 pm; this is subject to change based on organizational needs.
This position requires an occasional flexible work schedule due to overseeing outside events after regular business hours.
PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits. Classified Benefits
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at email@example.com.
Attach the following attachment(s) to your application
Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (optional)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.
This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.
All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.
Employment is contingent upon successful completion of a criminal background check upon hire.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
Schedules are subject to change based on organizational needs.
To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/TMCC-External/job/TMCC---Truckee-Meadows-Community-College---Dandini-Campus/Administrative-Assistant-4---Scheduling-Office_R0125204-1
Truckee Meadows Community College is a comprehensive educational institution located in Reno, Nevada and is part of the Nevada System of Higher Education. TMCC’s five instructional sites and numerous community locations serves an increasingly diverse population of more than 11,000 students each semester. TMCC, an HSI (Hispanic Serving Institution), is a progressive institution that celebrates inclusion and diversity while supporting core themes of academic excellence, student success, and access to lifelong learning.
A vital leader in the New Nevada’s growing economy, TMCC is located near the beautiful Sierra Nevada Mountains in an environment rich with a thriving arts, culture, food scene, abundant outdoor activities, and a family-friendly local community. It is only a 3.5 hour drive to San Francisco, CA, a 40-minute drive to Lake Tahoe, and within easy driving distance of four national parks (Great Basin, Yosemite, Lassen, and Death Valley). For more information, please go to www.tmcc.edu or view our virtual tour at tour.tmcc.edu.
The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.