Director of National and International Fellowships and Awards

University of Texas at El Paso
Texas, United States
$80,000.00 - $80,000.00
Jul 06, 2021
Employment Level
Employment Type
Full Time
FLSA Status


Posting End Date

Until Filled

Earliest Start Date

As soon as possible.


$80,000 Annually

Hours per Week

Full-time, 40.00 Standard from 8:00 AM to 5:00 PM 

Hiring Department

Office of Student Fellowships and Awards  

Required Application Materials

 A resume and letter of interest are required in order to apply. References will be required of interview participants. 

Please combine all documents into one PDF file.

Purpose of Position

The Director of National and International Fellowships and Awards will lead UTEP’s efforts in strengthening a culture of scholarship and increasing the number of high quality applicants for prestigious fellowships, scholarships and honors such as Boren, Churchill, Fulbright, Gilman, Goldwater, Hawkins, Hertz, National Science Foundation Graduate Research Fellowship, Rhodes, Truman and several others.  From education and awareness to mentoring and celebrating student success, the Director will be a champion for high-achieving students to successfully navigate through the many fellowship and scholarship opportunities available to them, including engaging faculty mentors and assisting students in applying for graduate school funding for which they qualify.  

Competitive applicants will have an innovative approach to marketing, recruiting and preparing students for these opportunities in addition to demonstrated experience partnering with faculty, staff, departments and programs found in a University setting.  Familiarity with and passion for serving a predominantly Latino, first-generation college-going student population is essential.  In order to be successful, the Director must work collaboratively with the Office of the President, the Office of the Provost, Academic Affairs and Student Affairs in addition to national and international agencies, programs and organizations. 

Essential Functions

Responsible for the strategic mission and vision of the Graduate Fellowship Office, developing, implementing and conducts a comprehensive department assessment plan that includes but is not limited to evidence of student engagement, monthly Department Dashboards, Impact Reports and an Annual Work Plan containing specific and measurable goals and objectives.  

Serve as primary advisor for highly competitive, national and international fellowship and scholarship opportunities, maintaining up-to-date information, knowledge and understanding of national fellowships and awards regarding the requirements, policies, procedures, and application processes, submission criteria and deadlines.

Develop and manage an educational outreach campaign to build awareness of these opportunities among UTEP’s predominantly Latino, first-generation student population.

In partnership with faculty and staff, develop and manage strategies to identify high potential students early in their undergraduate college career to pursue such opportunities and provide necessary guidance and encouragement.

Recruit and advise students interested in awards/fellowship opportunities from initial inquiry throughout the application process including application preparation, proposal writing, obtaining letters of recommendation, and the development of interview skills; drafting institutional letters of endorsement for UTEP fellowship nominees when required.

Engage faculty mentors to assist students with their application, particularly in cases where the fellowship involves research proposals.

Work with qualified students to ensure they meet the deadlines with high quality applications, connecting them with institutional resources in order to improve their prospects for success.

Facilitate and conduct a series of workshops pertaining to the application process, personal statements and other necessary components of competitive programs.

Increase communication with student supporters (i.e. letter writers, committee members) on applicant progress and outcomes

Identify faculty, staff, community members and campus visitors who have earned prestigious national and international fellowships, honors or scholarships in the past or who have served as reviewers of such applications for the various granting organizations, and arrange for them to meet with prospective UTEP applicants.

Manage the Hawkins Scholarship, a UTEP-specific honor, providing two students of outstanding intellect and character who show promise of becoming leaders capable of addressing important challenges facing humanity funding to support education expenses most notably experiences away from campus (study abroad, internships, research, etc.) in preparation for the student’s graduate education.   

Develop a plan to publicize student achievements including regular updates to Deans and Chairs on fellowship applicants.

Establish a campus calendar for awards requiring institutional nomination/endorsement and develop Learning Management System modules to keep potential applicants informed, engaged and on track with deadlines.

Work with the Office of Institutional Advancement to raise funds for internal grant programs. 

Serve as the liaison or institutional representative to agencies sponsoring awards when appropriate

Participates in various committees, professional trainings, industry conferences, and conventions as needed.

Knowledge of all Microsoft Office software, and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws. 

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Master’s degree.

Five years post master’s in related field. Strong organizational skills and demonstrated excellence in written and oral communication.  An ability to exercise good judgement, discretion, and work effectively with diverse groups.  Strong coaching and mentoring skills.  Knowledge of Microsoft Word, Excel and database management.  

Preferred Qualifications

Doctorate degree 

Prior experience supporting fellowship/scholarship applicants, especially first-generation students.

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; stoop, kneel and crouch.  The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to lift and move up to 25 pounds.  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is moderate.

Some travel required.

EO/AA Statement

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.