ACADEMIC ADVISOR - COMPUTING AND SOFTWARE SYSTEMS

ACADEMIC ADVISOR - COMPUTING AND SOFTWARE SYSTEMS

Req #: 192665 Department: UW BOTHELL - SCHOOL OF STEM Job Location: UW Bothell Posting Date: 07/01/2021 Closing Info: Open Until Filled Salary: Salary is commensurate with experience and education Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

UW Bothell has an outstanding opportunity for an Academic Advisor!

The Academic Advisor will serve students in the School of STEM at the University of Washington Bothell. The position will play a key role in the growth of the School by recruiting, mentoring and advising students; providing input for the development of program curricula and majors; and supporting the School’s commitment to innovative and inclusive science and math education for a diverse audience of students.

RESPONSIBILITIES:

ACADEMIC ADVISING:
• Maintain a welcoming and supportive advising climate for all students.
• Advise STEM students, in person and in group sessions; via phone, email and online video conference; on appropriate courses of study, program and graduation requirements, and career possibilities. Assist students with University administrative processes.
• Counsel students who are experiencing academic problems, make referrals to other campus resources as appropriate.
• Maintain confidential student files, including appropriate documentation for accreditation purposes as needed.
• Prepare or review and sign documentation, such as Change of Major Forms, graduation applications, etc.
• Provide information for front counter staff to ensure they provide appropriate and professional responses to inquiries; develop templates for communications sent out by staff.
• Participate in Transfer and First Year student orientations; develop coordinate, or participate in School of STEM orientation events.
• Create or contribute to reference materials for student use in print or online, including a student handbook and web documentation of program policies.
• Consult with faculty in the maintenance of student portions of website.
• Coordinate and/or participate in business and community outreach activities.
• Participate in the professional academic advising community; maintain strong relationships with and act as a resource for other campus partners.
• Act as liaison to the UWB Division of Enrollment Management.

PROGRAM ADMINISTRATION AND DEVELOPMENT:
• Under the direction of the Director of Undergraduate Academic Services, and in consultation with Program faculty, develop and maintain policies and procedures for student services.
• Develop and/or maintain mechanisms for tracking student data, including demographics and retention rates.
• Serve as a STEM expert on existing student policies and procedures.
• Provide input to faculty on development of STEM curricula; serve on degree track development committees.
• Provide data for course and degree proposals as needed.
• Review new course proposals as needed.
• Work with CSS Chair and faculty on enrollment management for programs and courses.
• Advise Director and other STEM staff in developing course schedule.
• Maintain timely updates to Time Schedule.
• Participate in commencement, develop, coordinate, and participate in School graduation events.
• Assist in marketing courses to students.
• Prepare narrative or statistical reports.

RECRUITMENT AND ADMISSIONS COORDINATION:
• Develop and maintain productive working relationships with Admissions Advisors; provide accurate and current information about STEM offerings and admissions requirements.
• Serve as backup to the Admissions Advisors for recruitment and admissions advising for the School.
• Contribute to and help implement short- and long-term plans for University recruitment and pre-admission advising functions.
• Participate in community, business outreach and K-12 outreach.

Other duties as assigned.

REQUIREMENTS:
• Bachelor’s degree.
• At least 3 years experience of advising, student services or closely related experience at a higher education institution.
• Demonstrated ability to form productive working relationships with students, faculty, staff and community members from a wide variety of backgrounds, and a commitment to providing excellent student services in a climate of multicultural understanding and appreciation.
• Knowledge of federal, state, and local laws, regulations, and policies related to student records and information systems, admissions, and registration.
• Demonstrated ability to communicate effectively interpersonally and in writing, with a proven ability to give public presentations as needed.
• Proficiency in standard office software including Microsoft Outlook, Word, PowerPoint, Excel, and various web applications like Google Drive.
• Proven success in working in a remote environment.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED EXPERIENCE

  • Masters Degree
    • Experience advising in STEM field, or a degree in STEM-related field.

    Conditions of employment:
    • This position requires a flexible schedule and the ability to work some evenings and weekends.
    • Must be able to adapt to remote work, when necessary.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

    Priority consideration will be given to applications received by 7/15/2021.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

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