Provides for the central support and oversight of external grants
and contracts. This includes institutional compliance and pre-award
and post-award services for submissions involving government
grants, cooperative agreements and contracts; submissions to
domestic and foreign non-profit entities and corporations; and
submissions for federal flow-through subawards to the University
that are passed through from other sponsors.
1. Oversee the submission of extramurally-funded proposals and the
negotiation of research contracts and subawards.
2. Keep institutional compliances current, e.g. IRB, Conflict of
Interest, Federal-wide Assurances, etc.
3. Maintain institutional signature authority on
extramurally-funded proposals and awards.
4. Interpret regulations and guidelines for the institution and
maintain required policies and procedures.
5. Maintain internal control documentation in compliance with
federal, state and private regulations and guidelines.
6. Write, update, and maintain the Principal Investigator/Program
Director Handbook, which will serve as the policies and procedures
manual for University grants and contracts.
7. Provide support and training to all grant stakeholders on how to
more efficiently and effectively manage their respective grants in
following University policy, granting agency guidelines, and all
applicable federal regulations.
1. Keep institutional logins current for sponsor electronic
2. Answer questions related to sponsor guidelines and proposal
3. Provide required institutional information / documentation for
4. Validate compliance approvals specific to project (e.g. IRB
5. Assist faculty in preparing proposal budgets and gathering
administrative requirements for proposal submissions.
6. Submit grants on behalf of the University and execute required
7. Maintain list to track submitted proposals/contracts and funding
8. Determine status of pending applications through proactive
9. Accept awards on behalf of the institution.
10. Be the liaison for Institutional Advancement for
1. Negotiate contracts and incoming subawards on behalf of the
institution; Liaison to Legal as needed.
2. Review financial risks inherent in doing business with the
sub-recipients; Review sub-recipient audit results and issue
management responses and actions as needed.
3. Verify sub-recipient compliance with federal regulations as
appropriate and prime sponsor terms and conditions.
4. Assist principal investigators in interpreting sponsor
5. Review and submit agency prior approval requests.
6. Be the liaison with the Accounting Office for award spending and
provide information as needed for audits of sponsored awards.
7. Provide grant coordinator duties as required by the current
LSAMP award from the National Science Foundation.
8. Provide budget to actuals and projection reports to principal
investigators; Schedule and document expense review meetings.
. Demonstrates a strong commitment to continuous improvement.
. Supports mission, vision and values.
Other Duties and Responsibilities
Performs other duties as assigned.
1. Bachelor’s degree in a business required; a Bachelor’s degree
and comparable grant and contract experience will be
2. Minimum of one year of experience working with grant and
contract administration in an academic environment.
3. Knowledge of 2 CFR 200 (“OMB Uniform Guidance”) and federal
funding agency award administration policies and proposal
submission experience particularly using Grants.gov
4. Strong computer and software skills such as Microsoft Office
5. The ability to work independently as well as with other
University personnel, students, vendors and clients.
6. Excellent oral and written communication skills; exceptional
attention to detail and organizational skills.
7. Ability to research issues and propose solutions to problems
required; ability to exercise sound judgment, discretion and
8. Time management skills and the ability to handle multiple,
concurrent tasks within deadlines required; Ability to work
effectively under externally imposed deadline pressures.
Working Conditions/Physical Requirements
Employee is subject to indoor work, protected from weather
conditions. Work is sedentary in nature and involves exerting up to
10 lbs. of force occasionally and/or a negligible amount of force
frequently/constantly in order to lift, carry, push, pull or
otherwise move object.
Open Until Filled
Special Instructions to Applicants
Please be aware that as a continued emphasis on keeping our
community safe and healthy, we will require all faculty, staff, and
students to submit verification of full vaccination for COVID -19
no later than Tuesday, Aug. 10, 2021.
Please provide 3 references, including name, phone number and
email. This may be included in applicant’s cover letter or optional
Elmhurst University is a leading institution of higher education
that seamlessly blends liberal learning and professional
preparation to help students reach their full potential. Elmhurst
University offers more than 70 undergraduate majors, 15 graduate
programs, degree-completion programs for busy adults, and the
acclaimed Elmhurst Learning and Success Academy for young adults
with developmental disabilities. Elmhurst University is one of the
Top 10 Colleges in the Midwest, according to U.S. News & World
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Elmhurst as one of the Midwest’s best values in higher
Recruiting and retaining a diverse workforce is a critical
component of the University’s mission, vision and core values. Our
commitment stems from the belief that an institution of higher
learning is enriched by the presence of diversity. Elmhurst
University is an EO Employer. Elmhurst University prohibits
discrimination and harassment of any type and affords equal
employment opportunities to employees and applicants without regard
to race, color, national origin, gender, sexual orientation,
religion, age, creed, ancestry, veteran status, marital status,
disability, or any other characteristic protected by law.
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