Administrative Assistant, Physician Assistant Studies
- Employer
- Philadelphia College of Osteopathic Medicine
- Location
- Pennsylvania, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 30, 2021
View more
- Position Type
- Faculty Positions, Health & Medicine, Medicine, Other Health & Medicine, Administrative, Business & Administrative Affairs, Business & Administrative Support
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Administrative Assistant, Physician Assistant Studies
At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.
Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.
We are currently seeking to fill our Administrative Assistant, Physician Assistant Studies position at the Philadelphia campus with a highly qualified and passionate individual.
Position Description:
This position requires a working understanding of the development and sustainment of a Physician Assistant Program. Employee reports directly to the Assistant Director/Site Director of the Physician Assistant Program and performs multiple administrative and clerical duties in support of the Physician Assistant Program. Dynamic, interpersonal, and strong organizational skills are required. Must have a cohesive working style and be able to handle multiple concurrent tasks with time-limited goals. Must be detail orientated and capable of becoming proficient in electronic software including but not limited to, Microsoft Office products such as Word, Publisher, Excel, Access and PowerPoint; E*Value; Blackboard; ExamSoft, and ExamDriver.
Essential Duties and Responsibilities
Duties and responsibilities include (but are not limited to) the following:
- Exercises significant independence and initiative in the
performance of responsibilities.
- Supports departmental faculty clerically by preparing typed
correspondence, reports, PowerPoint presentations, and other
special projects.
- Assists the Assistant Director in procurement of clinical sites
by maintaining affiliation documents and corresponding regularly
with each site. Assists and supports the processing of affiliation
agreements. Develops student rotation schedules and organizes
housing for the Philadelphia campus Physician Assistant Program in
a timely and efficient manner.
- Performs mail merges as requested.
- Assists in scheduling times and locations for interactive
multi-media lectures. Assists with scheduling and organizing guest
lecturers, information sessions, and faculty/student
interviews.
- Supports all programmatic activities such as meetings, hooding
ceremonies, and graduation activities.
- Maintains and updates student files.
- Maintains and organizes office and clinical supply
inventory.
- Performs continuous process improvement to automate and
streamline processes.
- Answers telephone, processes correspondence, and handles
difficult people professionally.
- Maintains confidentiality in sensitive situations.
- Makes copies, sends and receives faxes, prints documents, files
and maintains department documents.
- Enters data into electronic systems for PA student
clerkships.
- Supports the handling of selected criminal background and drug
checks.
- Maintains communication with physician assistant training sites
and keeps the PA Department Chair, Philadelphia campus Site
Director, and faculty advised of issues affecting Philadelphia
campus PA students.
- Enters and maintains required preceptor and clinical site data
in clinical database including CV, license, affiliation
agreement(s), preceptor information forms and site
evaluations.
- Enters and maintains updated preceptor availability for
upcoming clinical year in clinical
database in an ongoing fashion.
- Organizes and secures student packet to include letter of good
standing, student bio, verification of completion of HIPAA
training, and OSHA training, verification of
completion of criminal background checks and any other information that may be
required. Supplies this information to preceptor as scheduled by preceptor or hospital site.
- Performs other duties as assigned by program staff and/or
faculty.
Position Requirements
*Applicants must be authorized to work in the U.S. and pass a criminal background check.
Education:
- High school diploma or equivalent is required.
- Associate’s degree or some technical training beyond high
school is preferred.
Experience:
- Minimum 3 years secretarial/clerical/administrative experience
is required.
- Must be proficient in software packages such as Microsoft
Office Suite. Working knowledge of Blackboard and Banner is
preferred.
- Good interpersonal skills and strong organizational skills are
required.
- Must have a cohesive working style and be able to handle
multiple concurrent tasks with time limited goals.
- Must be a detailed oriented individual and be flexible.
Certifications, Licenses, Registrations:
- No Board Certification or Board Eligibility is required.
Physical Demands:
- Primarily sedentary work. Occasionally may lift supplies.
- Manual dexterity and mobility in order to use personal computer
and office equipment.
- Occasional standing/walking.
Application Instructions
All applications MUST include:
- Cover Letter
- Resume
PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Company
Since 1899, Philadelphia College of Osteopathic Medicine (PCOM) has trained healthcare professionals to see the whole person—not just the symptoms. We focus on preventative health—developing attitudes and lifestyles that help prevent disease—as part of our comprehensive approach to providing high quality, holistic care.
At PCOM, we continue to strengthen the worlds of health and science by providing our students with unique opportunities to work in teams across disciplines in a dynamic medical school environment at our Philadelphia, PA; Suwanee, GA and Moultrie, GA locations.
At Philadelphia College of Osteopathic Medicine, you will be part of a community of caring, professional and committed individuals who focus on making the PCOM experience the best possible for our students.
Why Work at PCOM?
Our dedication to academic and institutional excellence drives everything we do. As a PCOM employee at our Philadelphia, PA Suwanee, GA or Moultrie, GA locations, you can make a meaningful contribution to the continued success and improvement of the College.
At PCOM, you can become part of our rich heritage, enjoy a competitive compensation and benefits package, and take advantage of opportunities for professional and personal growth. Our professional development programs include leadership training and mentoring as well as diversity, equity and inclusion certificates.
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