Mechanical/Electrical Facilities Manager

University of Wisconsin-Oshkosh
Wisconsin, United States
Salary Not Specified
Jul 02, 2021
Employment Type
Full Time

Working Title: Mechanical/Electrical Facilities Manager Official Title: Building/Grounds Superintendent Employment Class: Non-Instructional Academic Staff FTE: 1.0 Compensation: $50,286 - $78,476 FLSA Status: Exempt Terms of Employment: Annual, Fixed term renewable Position Summary:

Reporting to the Executive Director of Facilities Management this position is responsible for the management of the mechanical, electrical and plumbing (MEP) maintenance units, campus wide building maintenance program, personnel management, budget, purchasing, and health and safety as it relates to the MEP units. Responsibilities include campus heating and cooling systems, campus high- and low-pressure steam systems, electrical primary distribution and secondary systems, and sewer and water systems. This position will also take over responsibilities for the Structural shop in the absence of said manager.

This position must be able to work independently and function as a member of the Facilities Management Supervisory team providing employee and project supervision, customer service and relations to the University of Wisconsin Oshkosh community. Employees are expected to be flexible in the performance of their job functions and to communicate openly with supervisors and co-workers, other departments and University staff. This position may be asked to work hours in excess of the normal shift, after-hour call-ins during evening, weekend, or emergency situations and /or scheduled maintenance.

Special requirements: Must have or be able to obtain a valid WI driver’s license and be authorized via Risk Management to drive a University vehicle upon appointment.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.


30% A. Management of the MEP Unit

1. Plan and direct the activities of the mechanical/electrical/plumbing unit personnel in the performance of a variety of operations and maintenance of building mechanical, electrical, plumbing, fire protection, steam and chilled water systems; schedule, coordinate, prioritize and monitor activities / projects.

2. Assign daily work using the Total Maintenance Authority (TMA) computerized maintenance program; enter and retrieve data; print work orders; monitor employee performance; determine status of work orders.

3. Provide technical support and job instruction to maintenance staff and craft workers in analyzing technical problems.

4. Review construction plans, specifications or blueprints; present written comments on the MEP systems; estimate costs and / or project expenses.

5. Supervise, plan, coordinate and review the installation and coordination of the campus key system; determine appropriate door hardware (locks, closures, automatic operators, etc.).

6. Inspect building systems and effectively recommend repair or replacement of building mechanical, electrical, plumbing, fire protection, steam and chilled water systems; determine and prepare a coordinated long-range maintenance and repair with the Assistant Director of Facilities Planning, the Department of State Facilities and UW System Capital Budget and Planning representatives.

7. Inspect campus utility infrastructure and effectively recommend repair or replacement of mechanical, electrical, plumbing, fire protection, steam and chilled water systems; determine and prepare a coordinated long-range maintenance and repair with the Assistant Director of Facilities Planning, Department of State Facilities and UW System Capital Budget and Planning representatives.

8. Direct and schedule planned and preventive maintenance work.

9. Communicate with department heads, faculty, students and staff in advance of interruptions involving replacement or repair activities.

10. Perform building inspections to ensure maintenance standards Wisconsin Department of Safety and Professional Services (DSPS), fire/safety, building standards, ADA, etc.; identify and locate possible problems, causes or issues.

11. Investigate and respond to building occupant complaints.

12. Prepare and submit reports regarding unit workload, MEP equipment inspections, and utility systems inspections.

20% B. Campus wide Building Maintenance Program

1. Conduct meetings to develop and propose maintenance activities and schedules suitable for each area and task.

2. Coordinate and schedule remodeling and / or maintenance projects with outside vendors and contractors; review and inspect work for completion; authorize payment.

3. Work with campus departments to implement construction, remodel and repair needs; setup on-going inspection and quality control monitoring program and procedures.

4. Consult with the Department of State Facilities Engineers on various issues and projects (e.g. replacement, repair of roof systems, key and lock systems).

5. Develop short- and long-range plans for the repair and replacement of building structural systems (e.g. building envelope, roofs, masonry, doors & windows, closures). Develop and maintain preventive and predictive maintenance programs for campus structural systems using TMA ; determine project priorities, funding levels, schedule work with staff or private contractors.

6. Record, update and file room paint schedules, hardware and equipment records for all campus buildings.

7. Review, update and keep current building blue prints, specifications, shop drawings, finish schedules and manufacturer equipment specifications.

8. Review completed projects for budget, estimate and specification compliance.

20% C. Budget and Purchasing

1. Review and monitor the MEP department budget to determine purchasing levels; project implementation; maintain records / expenditures; prepare related reports.

2. Develop and review bid specifications for contractual services and supplies; determine and develop material lists; obtain price quotes from vendors.

3. Determine source of supply, prepare and initiate purchase requests; record supplies and services ordered.

4. Procure services and supplies utilizing State purchasing guidelines and contracts.

5. Estimate time schedules, material costs, and labor costs for jobs, projects, etc.

6. Order, receive and inspect parts and equipment; schedule delivery of equipment/material.

20% D. Personnel Management

1. Conduct on-site inspections to evaluate work processes, review quality and quantity of work; ensure compliance with health and safety standards, building codes and state construction standards.

2. Initiate and train employees through on-the-job training programs

3. Interpret work rules, contractual agreements, policies and procedures; investigate work rule violations; administer discipline - verbal and written reprimands.

4. Prepare formal performance evaluations and discuss evaluations with employee

5. Maintain records and monitor staff work hours and leave accounting.

6. Participate in employment interviews and effectively recommend hiring.

7. Designate individuals for emergency calls and off duty call backs.

8. Provide back-up support to Structural Shop Facility Manager.

5% E. Workplace Health and Safety

1. Report / document unsafe acts and conditions.

2. Review workplace health and safety expectations with employees.

3. Investigate workplace accidents in a timely manner.

4. Follow and enforce health and safety rules.

5. Attend safety and training sessions as requested.

6. Provide health and safety instruction to employees.

7. Incorporate health and safety into performance evaluations.

5% F. Miscellaneous Duties

1. Attend meetings, conferences and seminars.

2. Complete on-going trainings required by the State of Wisconsin, UW System Administration and University of Wisconsin – Oshkosh.

3. Other duties as assigned.

Qualifications Required:

Must have or be able to obtain a valid WI drivers license and be authorized via Risk Management to drive a University vehicle upon appointment.

Must have sufficient physical flexibility to squat, stoop, crawl under cabinets and other low spaces in order to review proposed projects and inspect completed work.

Perform tasks requiring standing, bending, stooping, kneeling and walking considerable distances between and within buildings on campus in order to review proposed projects and inspect completed work.

Ability to climb stairs, ladders, scaffolding, and reach above head in order to review proposed projects and inspect work performed on interior and exterior of campus buildings; access and inspect roofs.

Ability to perform duties within extreme temperature ranges, dusty and dirty environments, and in confined spaces to complete job assignments.

This position must possess thorough knowledge of tools, equipment, materials, methods and practices of the operation, maintenance and repair of the following areas – building mechanical, electrical, plumbing, fire protection, steam and chilled water systems;

Thorough knowledge of the occupational hazards and safety requirements needed in MEP maintenance.

Thorough knowledge of the Wisconsin Department of Safety and Professional Services commercial construction standards.

Knowledge of codes and standards related to building maintenance, fire safety, building standards, ADA standards, etc.

Ability to read, interpret and disseminate information contained in technical manuals, repair bulletins, blueprints, drawings, schematics, specifications and related instructional materials.

Effective interpersonal, written and oral communication skills.

Must possess effective supervising skills - develop and enforce safety standards, assign and schedule work, prioritize and assess workloads, evaluate and assess staff performance, hire, train and discipline employees, resolve complaints, enforce campus policies and procedures.

Basic data entry skills to record and print work orders in the computerized maintenance management system; Ability to work with computers to record data, and communicate using email.

Ability to plan, prioritize, schedule and expedite work requests.

Must be able to perform the essential functions in the required Knowledge, Skills, and Abilities section with or without a reasonable accommodation


Knowledge of preventive maintenance programs and the ability to develop and implement an effective program.

General knowledge of health and safety regulations, state codes and general orders as it pertains to the health and safety of faculty, staff and students at UW-Oshkosh.

At least 5 years experience in related trade.

At least 5 years supervisory experience.

Served apprenticeship in related trade.

To Apply:

Applicants must submit the following documents using the online application:

Cover letter, resume, contact information for 3 professional references.

For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: .

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by July 18, 2021, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWO Police Department, at (920) 424-1212 for a paper copy.