Saul Zaentz Innovation Fund Program Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Jun 30, 2021
Employment Type
Full Time

The Department of Film and Media Studies seeks anSaul Zaentz Innovation Fund Program Coordinator(Academic Program Coordinator) who will support the Saul Zaentz Innovation Fund on the Film and Media Studies Program of the Johns Hopkins Krieger School of Arts and Sciences. The position involves planning and executing multi-day retreats, social media outreach, the coordination of mentors and mentees, and initiating and tracking payments. The location of this position is the JHU MICA Film Centre at 10 E. North Avenue. The employee will be expected to support the mission of the Film Centre, and assist with other duties to support the 4 academic programs at the Film Centre as assigned.

Note:Please submit a cover letter for serious consideration.

Specific Duties & Responsibilities:

Administrative Support (30%)

  • Collaborate with administrative staff of the Film Centre
  • Schedule appointments and develop recurring meeting schedules
  • Prepare e-mail correspondence for review and distribution
  • Manage and deliver information of a sensitive and confidential nature
  • Coordinate travel arrangements
  • Answer telephone inquiries
  • Other duties as assigned

Financial Administration (30%)

  • Reconcile and process complicated travel expenses and credit card charges
  • Process expense reimbursements, invoices, cash deposits, honoraria and payments
  • Ensure that expenses are properly documented, allocated, recorded and filed
  • Reconcile budget reports
  • Maintain filing system for expenses, budgets, etc.

Project Support (20%)

  • Provide special project support to the Saul Zaentz Innovation Fund and back-up support to the Film Centre administrative support team
  • Keeps social media accounts active and engaging
  • Prepares flyers and invitations for events
  • Other duties as assigned

Event Planning (20%)

  • Special event planning and coordination:
  • Determine the best date
  • Develop invitations
  • Working with caterers to determine menus and logistics
  • Monitor invitation responses
  • Coordinate schedules, room availability, av equipment
  • Hire outside vendors if necessary for event support including photographers, servers, etc
  • Make necessary travel and hotel arrangements for visitors
  • Other duties as assigned
  • Minimum Qualifications (Mandatory):

    • High School Diploma/GED
    • Three years administrative/academic related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

    Preferred Qualifications:

    • Bachelor’s or Associates degree preferred
    • Experience in higher education or an executive level office preferred

    Special Knowledge, Skills & Abilities:

    • Must be well-organized and have good time management skills
    • Excellent written and verbal communication and interpersonal skills
    • Ability to multi-task in a fast-paced environment
    • Ability to remain focused while dealing with constant interruptions
    • Excellent customer service skills
    • Ability to work independently and use discretion and sound judgment in independent decision-making
    • Ability to maintain confidentiality and demonstrate professionalism
    • Ability to work occasional evenings and weekends (including Sunday) for special events

    Technical Qualifications/Specialized Certifications:

    • Proficiency with standard office equipment and computer software including Microsoft Office Suite. SAP finance/procurement skills preferred
    • Proficiency with Mac IOS and Adobe Suite strongly preferred
    • Knowledge of various social media platforms

    JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

    Classified Title: Academic Program Coordinator

    Working Title: Saul Zaentz Innovation Fund Program Coordinator
    Role/Level/Range: ATO 37.5/02/OE
    Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience)
    Employee group: Full Time
    Schedule: M-F, 8:30 a.m. to 5 p.m.
    Exempt Status: Non-Exempt
    Location: ​​​​​​​Homewood Campus
    Department name: ​​​​​​​Film and Media Studies
    Personnel area: School of Arts & Sciences

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

    Homewood Campus


    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm

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