This is a 1 year, (12 month) full-time, grant funded position. This
position is associated with the Ethnic Minorities and Women's
Internship Grant. The grant funds full-time, entry-level athletics
administrative positions for one academic year. Continuation of
employment beyond one year is contingent upon available
The Athletic Administration Intern will have the opportunity to be
exposed to many areas of the Athletic Department. The Intern will
be an essential individual for administrative and other hands-on
tasks for the Department. Additionally, the Intern will have the
opportunity to be exposed to strategic planning and provide input
to help plan objectives towards the success of that plan and the
department’s success. The intern will experience exposure to areas
of Athletics Compliance, Athletic Finance, Game Day Operations,
Advertising, Sponsorships, Sports Media, Sport Medicine, Academics,
Support Services, etc. These areas of exposure will help the
individual gain a broader understanding of the Athletic Department
and help them to develop skills for their future endeavors and
The supervisor will work directly with the intern who will office
out of the athletic administration Suite. There will be interaction
through constant communication regarding the daily, monthly, and
yearly needs of the athletic department and university. The intern
will be entrenched in the daily operations of a NCAA Division II
athletic department including but not limited to: game day and
event operations, marketing and sponsorship initiatives,
fundraising and stewardship of alumni engagement, budget and
financial planning, athletic scholarships, and mandatory audits and
reports. Effective interaction strategies will also include
inclusion of the intern in the education of staff, coaches, and
student-athletes, including conducting educational forums and/or
The Athletic Administration Intern will be intertwined with all
areas of campus. The intern will serve as an ad hoc member of the
Athletic Advisory Council comprised of faculty and staff members
from different departments on campus. As a SAAC liaison, the intern
will have an opportunity to be engaged in the student-athlete
initiatives including: Make-a-Wish child or family and to engage
in the community through reading at elementary schools.
the campus community outreach initiatives including
meals-on-wheels, Central pantry, group days at the Regional Food
Bank, and many more outreach opportunities. The Athletic
Administration Intern will also serve as an Athletic liaison to
multiple areas of Student Affairs including Admissions, Financial
Aid, Registrar, and the Center for Counseling and Well-Being
(CCWB). Additionally, from an athletic department community
engagement perspective the individual will work with coaching staff
on fundraising activities and the Assistant Athletic Director for
Marketing and Corporate Sponsorships on those external
relationships. The athletic department is also engaged in a Broncho
Reading Buddies initiative that takes student-athletes to read to
local underprivileged elementary schools and encourages
participation by coaches and staff.
The Athletic Department at the University of Central Oklahoma
currently supports over 400 student athletes in 15 sports:
Baseball; Men's & Women's Basketball; Men's & Women's Golf;
Football; Women's Soccer; Women's Rowing; Softball, Women's Tennis;
Women's Track & Field and Cross Country; Women's Volleyball;
Department Specific Essential Job Functions:
- Supervise and manage event staff, student assistants, and other
employees as assigned in association with athletic events and
- Includes supervision and coordination in the
preparation/set-up, break-down and overall functionality and
operation of athletic events.
- SAAC Liaison – Serve as primary advisor to the Student-Athlete
- This responsibility includes providing education to the
student-athlete leadership group on relevant topics and issues,
including NCAA rules changes.
- Charged with serving as a guide for fundraising initiative that
benefit Make-a-Wish and the coordination and facilitation of campus
community outreach initiatives
- Create promotional content for Athletics related social media
- Maintain Athletics facilities and event calendar (including but
not limited to practice, competition, camps/clinics, and outside
- Develops timelines, plans and strategies for annual outside
entity facility usage efforts, including solicitation for rentals
and community engagement
- Research and evaluate peer institutions to determine most
effective methods of event operation strategies and industry's best
- Create athletic alumni engagement initiatives and coordinate
fulfillment with UCO’s Alumni Association.
- Determine staffing and game coverage logistics to maximize
efficiency. Direct engagement and assigned responsibilities for UCO
hosted NCAA or MIAA conference post season athletic events.
- Oversight of the Apparel & Equipment Agreement
- Administrative oversight of sport specific inventory of
equipment and apparel
- Includes creating a plan to capitalize on current agreement and
- Research and advise on industry Apparel & Equipment
- Conduct research and create documents that will be utilized in
the departmental strategic planning and initiative efforts and/or
in conjunction with specific projects (i.e., Feasibility
- Engage in marketing/promotion sales calls and
coordination/fulfillment of marketing/sponsorship commitments
Working schedule may consists of intermittent non-traditional
business hours, including but not limited to working nights and
weekends associated with athletic events. Occasional travel may be
Requires a Bachelor’s degree in a related field, or an equivalent
combination of education and/or experience. Knowledge and
understanding of rules and regulations of NCAA Division II.
Appropriate profession accomplishments and credentials. Selected
candidate will have to meet all requirements as specified in Ethnic
Minorities and Women's Internship grant:
Master's or advanced degree. Experience as a student-athlete and/or
prior engagement with an intercollegiate athletic department.
Experience in tracking, documenting and reporting on projects,
programs, budgets, etc.
Excellent oral and written communication, interpersonal, human
relations, and organizational skills. Must have strong work ethic
with high degree of enthusiasm and punctuality. Computer
proficiency including the Microsoft Office Suite and other standard
software platforms. Ability to work independently, handle multiple
tasks simultaneously, and interact professionally with all segments
of the University community. Ability to maintain confidentiality.
Capacity for growth and leadership.
To perform this job successfully, an individual must be physically
able to perform each essential duty satisfactorily. The
expectations listed below are representative of the skills and/or
abilities required. Reasonable accommodations (in accordance with
ADA requirements) may be made to enable individuals with
disabilities to perform the essential functions:
1. Walk long distance around campus and in buildings.
2. Required to regularly sit and stand.
3. Frequently use wrist, hands, and/or fingers to make small
repetitive movements such as typing, distributing mail, and picking
up small objects.
4. Ability to talk frequently to convey detailed and/or important
instructions or ideas accurately, loudly, or quickly.
5. Be able to hear average or normal conversations and receive
6. Lift packages and/or move heavy objects, 30+ lbs.