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Executive Assistant to the Chancellor

Employer: South University
Location: Georgia, United States
Salary: Salary Not Specified
Date posted: Jul 1, 2021

Position Type: Administrative, Academic Affairs, Adult & Continuing Education Programs, Business & Administrative Affairs, Business & Administrative Support, Public Relations & Marketing (Campus)
Employment Level: Administrative
Employment Type: Full Time

Friday, September 17, 2021 What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.

Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students' skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.

Visit www.southuniversity.edu today to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow.

South University, the right direction for a brighter future.

Benefits:

*Medical

*Dental

*Vision

FSA/HSA

Tuition Assistant Program

Long/Short Term Disability

Life Insurance

Employee Assistance Program

401K Match

Generous Paid Time Off

12 Paid Holidays

* includes domestic partner coverage

POSITION SUMMARY:

The successful candidate will be responsible for the following duties: Manages and oversees day-to-day constituency services and support activities for the Chancellor. Serves as representative of the Chancellor in matters of communication, many of which require independent research and judgment. Provides backup to the Executive Leadership Team and interacts heavily with senior management throughout the organization, as well as the Board of Trustees. Daily campus and Studio communication and coordination about projects related to South University marketing. The incumbent must assure that the South University philosophy: quality services to students; development, growth, involvement, and recognition of faculty and staff; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion is considered in carrying out the duties and responsibilities of this position.

KEY JOB ELEMENTS:

Provides direct assistance to the Chancellor in confidential matters, and in communicating with internal and external constituents.
Assumes responsibility for designated duties and tasks with minimal supervision and oversees general office operations.
Drafts correspondence and writes and coordinates reports for the Chancellor as needed.
Independently researches, prioritizes, and follows up on multiple incoming issues and concerns addressed to the Chancellor's office, including those of a sensitive and/or confidential nature; determines appropriate course of action, referral, and/or response.
Provides direct support to the Chancellor by organizing meetings, coordinating research and data collection, distributing agenda and reports and producing minutes.
Provides occasional support to university administration.
Carries out all delegated tasks with integrity, consistent application of policy and prudent use of authority.
Greets visitors in the office and coordinates hospitality as needed.
Maintains institutional and office file systems.
Maintain university organization charts.
Strategic Planning Mid-year reviews/Quarterly Program Review Planning.
Internal communications – draft and disseminate on behalf of UA as needed.
Manage communication and projects between campus marketing requests and Studio – ensure funding, priority and on-time delivery.
Daily content sharing between every South location and Studio, including campus news, events, profiles and community projects.
Support the development of collateral, presentations, give-away items and branded merchandise for student, employee and community engagement.
Inside South calendar content updates.
Coordinate the development of Corporate Education Partner's Landing Page, flyers, and other collateral to support the partnership in yielding future students.
Manage systems such as Meltwater, Airtable, Drop Box, that facilitate information sharing between South and Studio Enterprise Marketing.
Participate and/or lead collaborative discussions between campus and Studio marketing in effort to facilitate the exchange of ideas, information and clarifying deliverables.
Other duties as assigned.

REQUIREMENTS:

Bachelor's degree with five years formal administrative experience required.
Excellent computer skills in Microsoft Office suite
Extensive knowledge of a variety of software including, but not limited to, Microsoft Office, SharePoint and Visio
Must have commitment to diversity, enthusiasm for administrative tasks
Excellent communication skills, sound judgment and discretion, understanding of complex organizations and very strong writing skills.
Ability to work well under pressure.
Ability to handle multiple, simultaneous complex tasks and projects.
Ability to research and analyze information.
Ability to maintain strict confidentiality

ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

Other details Job Family All Positions Required Education Bachelor's Degree

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