About Oakton Community College :
For 50 years, Oakton Community College has been the setting where
thousands begin or continue their college or career studies.
Educating people of all ages, from all walks of life and from more
than 40 nations, Oakton focuses on improving the quality of life
for everyone who enters its doors.
Paid winter break
FRIDAYS OFF during the summer
Basic Function and Responsibility:
Responsible for advancement department's constituent relationship
management database and records management related to data health
and integrity. Establishes database entry standards, sets-up online
giving appeals tied to appropriate funds and appeal codes, and
compiles reports and lists needed to conduct fundraising and
stewardship activities. Validates gift entry for processing,
conducts prospect research and assists with financial
Characteristic Duties and Responsibilities:
- Manages the Raisers' Edge donor database, including setting
database standards, streamlining monthly reporting, creating and
maintaining operational procedures manual, and
identifying/providing training for staff. Responsible for complex
reports, queries, exports, and imports to database, dashboard
reports, fundraising reports and comparison reports. Translates
technical requirements and constraints into business related
terminology and assists other team members in efficiently using
systems. Coordinates with finance function to mirror chart-of -
accounts and collaboration on new fund set up between Raisers Edge
and Financial Edge for appropriate systems handoff when gift
processing to financial management system. Imports data from
registrar and other sources as needed to add constituents to the
database in alignment with coding standards.
- Responsible for data integrity and health updates for NCOA,
duplicate identification, returned mail, and merge as needed.
Conducts database clean-up, including reconciling constituent
codes, removing/combining duplicate records, standardizing
addresses, and restructuring relationship codes to match needs of
development and alumni functions. Runs quarterly database health
tools to update addresses, phone and email records, and deceased
- Responsible for operational functions of the Foundation
including: validating daily gift/batch processing, generating
mailing lists based on selected parameters for fundraising and
stewardship purposes, setting up and refreshing gift
receipt/acknowledgement letters in system for automated generation,
generating reporting for monthly pledge reminder and past due,
pulling donor contact information and oversight of annual donor
fund stewardship reports utilizing financial statement data
validated by finance, weekly fundraising reports, annual donor tax
statement, set up of gift club levels and generation of annual
honor roll of donors to include consecutive years giving, maintain
registry of all named spaces throughout both campuses including the
Performing Arts Center and campus trees, and campaign
- Responsible for Foundation's prospect management systems,
researching, benchmarking, and tracking. Identifies and qualifies
major gift prospects. Creates prospect profiles for Foundation
staff, Board members and volunteers and stores in donor database.
Supports board committees with the development and tracking of
- Manages vendor relationships with Blackbaud and other systems
vendors (including The Raiser's Edge, Target Analytics, and
Blackbaud Merchant Services) to evaluate new software, upgrades and
modules, resolves system support issues and escalated software
- Works with Foundation staff and College Relations department to
coordinate operational aspects of online giving and online event
registration. Provides website updates to College Relations related
to Foundation and Alumni web pages, including monthly updates,
photo gallery and videos as needed.
- Generates data and responds to annual Volunteer Survey of
Education (VSE) national study, using data miner tool for national
- Serves as primary backup for the Manager of Finance and
Operations to assist in the accounting and financial reporting
- Supports Foundation staff in committee meetings with
preparation of reports and data as requested. Serves as backup to
Development Specialist in producing meeting minutes for core
committees as needed. Attends Foundation Board meetings and other
committees as requested.
- Serves as Foundation's liaison to Information Technology and
- Provides support and set up for Foundation and College events
- Ensures proper event set up in Raisers Edge and other systems
utilized, including sponsorship packages, ticket pricing, etc. in
conjunction with development team.
- Interviews, trains, and organizes workflow of student workers
to conduct address update and other operational and database
- Exercises discretion in handling confidential
- Performs other job-related duties as assigned.
Hiring Qualifications and Working Conditions:
- Bachelor's degree in Information Technology, Business
Administration, Communications or related field or an equivalent
combination of education and experience is required.
- Advanced competency with finance / accounting software and
- Experience with constituent management software required.
Competency with Blackbaud's Raisers Edge and a Blackbaud Pro
- Knowledge of computer-based research methods and database
- Three (3) years of successful fundraising experience in an
academic setting preferred.
- Proficient in Microsoft Office suite of products in Windows
- Experience with Omatic or like importing software package and
Financial Edge preferred.
- Requires ability to mentally attend and visually concentrate on
a significant amount of detail work.
- Ability to work evenings and weekends as needed and travel
between campuses and to off-campus events.
- Ability to interact professionally and tactfully with people of
different levels of education, cultural backgrounds, and life
experiences, and to exhibit an adequate level of respect to fellow
employees and the College community at large.
Mobility to move from building to building on-Campus and to visit
off-Campus entities. Work is performed in a general office
environment and is sedentary in nature. Little or no exposure to
adverse working conditions.
Functional supervision is received from the Sr. Manager of
Foundation Finance and Operations. Administrative supervision is
received from the Chief Advancement Officer.
Functional supervision of student workers as needed.
Monday - Friday 8:15 am - 5:00 pm
: $56,586 Starting Salary may change due to the
completion of staff negotiations.
For further details, visit our website at www.oakton.edu and select
the Employment link to view Employment Opportunities.
Please be sure to have a current resume, cover letter, and list of,
at least, three (3) professional references with contact
information prepared to submit with your application. One (1) of
the references must be your most recent, direct supervisor.
Oakton Community College is an equal opportunity, affirmative
action institution, committed to employing competent, qualified
individuals. Oakton Community College does not discriminate on the
basis of race, color, creed, religion, national origin, disability,
age, marital status, military status, socioeconomic status, sex or
gender, gender identity, or sexual orientation in admission to and
participation in its educational programs, college activities and
services, or in its employment practices.
Posted positions may be removed from the Oakton website without
notice when it is determined that no additional applicants are