Other Academic Affairs,
Business & Administrative Affairs,
Business & Administrative Support,
Other Student Affairs,
The Executive Assistant is responsible for providing complex
administrative support to the Vice Provost for International
Education ( VPIE ) and members of VPIE’s senior leadership team.
The Executive Assistant also serves as a communications coordinator
and as an event coordinator for the unit.
As Executive Assistant, you will:
• Assist the Vice Provost and senior members of the Office of
International Education. Serve as a liaison between VPIE’s
leadership and representatives of other UB departments and external
groups. Organize and provide logistical support for VPIE
• Manage office communications, including issuing communications,
briefs and informational materials. Update departmental websites.
Manage departmental mail and electronic mail/social media accounts,
including prioritizing electronic and hard copy mail.
• Help identify, organize and implement an active program of events
designed to increase the visibility of UB’s international identity
• Collect information to support VPIE planning and operations.
Gather research and statistical data, including supporting surveys
and collecting and collating feedback from focus groups from
on-campus and off-campus constituencies. Compile results.
• Work collaboratively as a member of a small team to provide
primary or back-up support for a variety of office management,
business, personnel, and facilities related tasks. Schedule and
co-supervise VPIE office student and graduate assistants.
The University at Buffalo (UB) The University at Buffalo has the
distinction of being one of the nation’s Top 30 institutions
hosting international students. A premier research-intensive public
university, UB has the distinction of being a member of the
Association of American Universities ( AAU ) and is SUNY’s most
comprehensive public university.
Working at UB comes with benefits that exceed salary alone. There
are personal rewards including comprehensive health and retirement
plan options. We also focus on creating and sustaining a healthy
mix of work, personal and academic pursuit – all in an effort to
support your work-life effectiveness. Visit our benefits website to
learn about our benefit packages.
The University at Buffalo is an affirmative action/equal
opportunity employer and, in keeping with our commitment, welcomes
all to apply including veterans and individuals with
disabilities. Minimum Qualifications
A Bachelor’s degree and one year of experience in a related
position, or an Associate’s degree and three years of related
experience. Excellent organizational skills, and a demonstrated
ability to manage and coordinate actively changing and complex
schedules. Able to prioritize workload and manage multiple projects
simultaneously. Excellent verbal and written communication skills.
Ability to prepare and deliver articulate messages, and effectively
communicate complex information to a broad range of international
and US-based constituencies, including non-native speakers of
English. Ability to communicate and interact effectively and
respectfully with representatives of community, national and
international organizations, with UB alumni and guests, and with
all members of the campus community. Able to recognize sensitive
information and maintain confidentiality. An awareness of
international perspectives and a commitment to respecting
international diversity. An understanding of world geography.
Proficient with Microsoft Office applications, including Outlook,
Word and Excel. A working knowledge of digital communication and
social media tools. A commitment to accuracy, and a high attention
to detail. An ability to learn and effectively employ new skills,
as needed. Preferred Qualifications
Experience working in a US higher education environment. Experience
working with international constituencies.
For more information, click the "How to Apply" button.