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Payroll Manager

Wesleyan University
Connecticut, United States
Salary Not Specified
Start date
Jun 30, 2021

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Position Type
Faculty Positions, Professional Fields, Other Professional Fields, Administrative, Business & Administrative Affairs, Financial Affairs, Human Resources Administration, Executive, Executive Directors
Employment Type
Full Time
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Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
Reporting to the Associate Controller, the Payroll Manager ensures the accurate and efficient processing and reporting of payroll for approximately 1,100 University employees and 1,500 student employees.

The Payroll Manager resolves complex issues within Payroll along with the team of two payroll staff members that they would lead and supervise.

The position oversees payroll operations for semi-monthly, monthly, and weekly payrolls in accordance with university policy, union contracts, and other applicable laws and regulations.

Responsibilities include:

  • Ensures accurate and timely processing of payroll in compliance with university policy, union contracts, and all applicable federal and state laws.
  • Designs, documents and maintains appropriate payroll processes and internal controls to ensure accurate and prompt processing and distribution of payroll and related payroll deductions.
  • Designs, documents and maintains appropriate processes and internal controls to ensure payroll transactions are appropriately reflected on the general ledger.
  • Ensures payroll-related accounts are balanced by resolving payroll discrepancies.
  • Maintains and develop payroll information tables within ERP and timekeeping systems to ensure accuracy.
  • Works closely with Benefits to ensure employees have the correct benefits processed as well as timely transmission of benefit data from the payroll system.
  • Coordinates with Information Technology Services ( ITS ) to maintain the security and integrity of payroll data.
  • Works with departments and individuals to resolve payroll issues.
  • Performs tax research and analysis of tax laws and regulations regarding payroll and compensation taxes.
  • Performs quarterly and year-end tax filing processes.
  • Collaborates with HR and other partners on the preparation of reports and forecasts.
  • Prepares and submits documents required for federal and state reporting.
  • Manages the maintenance of accurate payroll records according to document retention regulations.
  • Supervises payroll staff, provides feedback and ensures professional development opportunities related to job responsibilities.
  • Ensures accuracy of information on the payroll website.
  • Provides training on the payroll system to end users including new hires during orientation.
  • Prepares payroll related communication to the campus community as needed.
  • Complies with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements and advising management on needed actions.
  • Remains current on University policies related to payroll and on related union contract provisions.
  • Communicates appropriately with customers regarding payroll compliance and best practices.
  • Maintain proactive communication with HR on payroll issues.

This position provides an opportunity for a work arrangement that includes time in the office and working remotely.
Minimum Qualifications
Bachelor’s degree with a minimum of 7 years of progressively responsible experience within the payroll function or an equivalent combination of education, training and experience.
Supervisory experience directing the work of professional staff.
Expertise managing complex employee pay, payroll processes, and technical issues.
Knowledge of international, federal, state and local tax regulations.
Experience developing and implementing payroll processes in compliance with payroll standards and best practices.
Experience managing system interfaces and account reconciliations.
Experience successfully completing audits from the federal and state level.
Ability to navigate sensitive and highly confidential situations involving payroll.
Excellent attention to detail, analytical skills and communication skills.
Demonstrated commitment to working within a diverse environment and interacting collegially with individuals of different backgrounds.
Preferred Qualifications
Master’s degree PeopleSoft, ADP , and Workforce Time systems experience.
Experience administering pay provisions of union contracts.
Certified Payroll Professional certification.
Payroll experience in a higher education setting.
Special Instructions to Applicants
Application close date is August 6, 2021.
Additional Information
Any and all offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Alison Williams, Vice President for Equity & Inclusion/ Title IX Officer, 860-685-3927,

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