founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
The Feminist, Gender, and Sexuality studies program ( FGSS )
is administered by the chair and other members of the program’s
core faculty. Core faculty are those who are actively involved in
the program, who teach FGSS courses, advise FGSS majors and senior
theses, and may serve as program chair. The program sponsors an
annual symposium, the FGSS Salon, and the Diane Weiss Memorial
Reporting to the chairs of the Feminist, Gender and Sexuality
Studies and Science in Society programs, the administrative
assistant is responsible for providing administrative support to
the faculty and programs and managing the daily operations of the
- Assist with the preparation of reports and grant proposals;
write correspondence and memorandums; create flyers, brochures,
- Maintain confidential files for faculty, departments, and
- Provide support for faculty searches, tenure and promotion
cases, external reviews, colloquia and special projects as
- Maintain databases, mailing lists, and calendars; generate
reports, organize meetings, manage official correspondence and
procedures; and provide reception for the department.
- Assist with the coordination and logistics for all student and
program events to include scheduling, publicity, room reservations,
travel and catering arrangements.
- Manage/reconcile program pcard; submit timesheets, A/P
vouchers, travel reimbursements and other financial transactions as
- Assist in compiling course offerings using the Curriculum
Development System; liaison with departmental staff to manage
cross-listings; edit material for course catalog and university
- Assign advisors to student majors, update and maintain
confidential student records. Liaison with the Corporate,
Foundation and Government Grants office and Grants Accounting
office on internal and external grant deadline dates, submissions
and decisions, extensions and end reporting.
- Assist faculty with the development of budget preparation, data
compilation, expense forecasting, personnel needs, etc., during the
grant preparation/submission process.
- Monitor fiscal activities of grant funded projects and conduct
analysis to identify/report on financial status of projects
including compliance, forecasting, and project shortfalls.
- Update and maintain website.
- Manage the scheduling of the FGSS lounge and serve as steward
of this space.
- Manage social media for content for FGSS and SiSP.
- Hire, train and supervise student workers.
- Perform other duties as assigned.
Continuation of the 1.0 FTE will be contingent on future funding
for this .75 FTE position. As a 1.0 FTE the position works 37.5
hours/week during the academic year (46 weeks) with reduced hours
during the summer. This position is in the secretarial/clerical
Associate Degree and four years related experience or an
equivalent combination of education, training and experience.
Demonstrated expertise in Word, Excel and Email.
Previous budget management experience.
Previous experience using webpage management applications.
Experience with social media platforms.
Proven ability to manage multiple tasks and demonstrated attention
Demonstrated commitment to work within a diverse environment and
interact openly with individuals of different backgrounds.
Strong organizational skills.
Effective communication skills.
Experience in higher education.
Special Instructions to Applicants
Application close date is June 30, 2021
Offers to applicants are contingent on the candidate’s
completion of a pre-employment background check screening and
computer skills assessment to the satisfaction of Wesleyan
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504, or any other non-discrimination
policies should be directed to: Alison Williams, Vice President for
Equity & Inclusion/ Title IX Officer, 860-685-3927, firstname.lastname@example.org.