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Senior Accounts Payable Specialist

University of Puget Sound
Washington, United States
Salary Not specified
Closing date
Aug 20, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time
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Job Details

Senior Accounts Payable Specialist
University of Puget Sound
Job ID: 5851
Full/Part Time:
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, full-time (1.0 FTE)

Position Summary:

Supervises Accounts Payable Specialists and is responsible for executing accounts payable processes. Performs work related to procurement card (p-card) processes, including filings, postings, and reconciliations. Serves as a functional and data expert for PeopleSoft Accounts Payable module and its integration with other modules and interfaces. Partners with Procurement team to effect seamless procurement-to-payment workflow, including supplier maintenance. Provides exceptional service to all internal and external constituents.

Essential Job Functions and Responsibilities:
  • Supervise Accounts Payable Specialists and student staff to promote understanding, high quality work, maximum effectiveness, and exceptional service. Recommend appropriate professional development opportunities and conduct performance reviews for direct reports.
  • Support the Accounts Payable team to provide timely and accurate payment of vendors, including expertise in proper application of university policies, tax rules, and accounting principles.
  • Review and approve vouchers for payment on a daily basis.
  • Handle tax deposits and reporting for IRS Forms 1099-MISC and other regulatory compliance as applicable, including unclaimed property reporting.
  • Perform monthly p-card transaction reviews for appropriate accounting classification.
  • Approve supplier setups.
  • Process receivers within PeopleSoft, ensuring appropriate 3-way matching.
  • Initiate general ledger journal postings and perform accounting reconciliations related to accounts payable and p-card program. Guide and support Accounts Payable team with vendor statement reconciliations as needed.
  • Lead fiscal year end close/audit preparation as related to accounts payable and p-card transactions.
  • Develop and maintain proficiency in PeopleSoft Accounts Payable module as well as in its functionality with other modules and interfaces, in order to serve as a “go-to” troubleshooter that derives resolutions to data issues as needed.
  • Monitor procedures for potential improvements to maximize efficiencies in accounts payable workflow.
  • Monitor Office of Finance .accountspayable listserv assistance requests, assign issues to appropriate Accounts Payable team members in KACE work order system, and communicate with campus as needed for follow-up to the requests.
  • Collaborate with campus colleagues as needs arise to provide accounts payable expertise in matters that cross departments.

Supervisory Responsibilities:

Accounts Payable Specialists and student or temporary staff assistants

Budget Responsibilities:

No direct budget authority exists for this position

  • Demonstrated understanding of and ability to apply accounting principles related to accounts payable.
  • Ability to understand and apply federal and state/local tax reporting regulations applicable to payment processing.
  • Aptitude for complex accounting technology, including learning new technology and understanding data queries and databases (PeopleSoft experience preferred). Intermediate skill in Microsoft Word, Excel, and Outlook also preferred.
  • Effective communication skills, including ability to communicate Accounts Payable accounting-related explanations effectively to diverse campus constituents not well-versed in accounting terminology.
  • Proven ability to take initiative and ownership of projects, meet deadlines, attend to detail, and analyze and solve problems.
  • Collaborative nature and positive outlook with proven ability to work in cross-functional teams to achieve university goals and objectives.
  • A minimum of three years' work experience with hands-on supervision of accounts payable staff, in both process and professional development, is highly preferred.
  • Bachelor's degree. Emphasis in accounting or related field of study from an accredited college or university highly preferred. Equivalent combination of education and experience considered.
  • Ability to respectfully work, communicate and provide leadership within a diverse campus community.

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit:

Application Deadline: Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:
    Resume Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

Diversity Statement:
    We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives. We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community. We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit:

The University of Puget Sound is an equal opportunity employer.

How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA


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