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Payroll Coordinator

Missouri Western State University
Missouri, United States
Salary Not Specified
Closing date
Aug 12, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Human Resources Administration
Employment Type
Full Time
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Job Details

Posting Details

Position Title

Payroll Coordinator

Job Description

The Payroll Coordinator is responsible for the production and timely delivery of three payrolls (monthly, biweekly, and student).

The Payroll Coordinator uses an understanding of the University’s in-house payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service ( IRS ) rules and regulation and the Fair Labor Standards Act ( FLSA ).
The Payroll Coordinator assures proper tax treatment, accounting, and deposition of withholding, such as taxes, deductions for benefits, charitable contributions, retirement contributions other savings, etc.

• Ensures proper payment of wages and salaries by using the in-house payroll system to correctly process salaries and reported hours worked, correctly utilize paid leave and holiday pay, correctly accrue compensatory time and correctly compute overtime while meeting deadlines.
• Assures that the in-house payroll system is working as expected and in compliance with federal and state laws, rules, and regulations by establishing controls, monitoring results, and collaborating with Technology Services to modify and adapt programming, processing methods and reporting in response to changes in regulations, withholding rates, reporting needs ect.
• Oversees and monitors the eligibility to work in the United States with proper tax treatments of wages of international employees.
• Generates records of each payroll showing each payee, hours worked (for nonexempt employees), wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, supervises the maintenance of payroll records and accounts, and prepares journal entries related to payroll in a timely manner.
• Monitors control procedures related to the preparation and disbursement of direct deposits of payroll checks.
• Ensures the timely completion of all payroll tax reporting requirements and the issuance of W2’s.
• Responds to all payroll audit requests.
• Prepares periodic reports on retirement, tax withholdings, unemployment compensation and other related reports of expenditures and balances of various accounts by compiling, researching, and analyzing data regarding these program expenditures.
• Facilitates employee participation in various voluntary payroll deduction options by processing voluntary deduction forms, which includes verifying employee eligibility and checking the accuracy of completed forms; and by ensuring the authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee.
• Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required.
• Assists the Human Resources office with office coverage, phone coverage, and customer services.
• Other duties of a similar nature and/or level as assigned.

Required Qualifications

• Bachelor’s degree in a business-related field
• Four (4) years of experience in payroll experience required.

Preferred Qualifications

Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.



Additional Demands

• May work occasional nights and weekends
• May require some travel

• Excellent understanding of accounting principles and payroll methods
• Understanding of Department of Labor regulations
• Understanding of Federal and State tax regulations
• Knowledge of International tax requirements
• Skilled in understanding and using in-house payroll processing system
• Proficiency with Excel and/or other spreadsheet and database applications
• High regard for confidentiality
• Communication, interpersonal skills as applied to interaction with coworkers, supervisors, administration, students, and the general public, etc. sufficient to exchange or convey information and to receive work direction.

Hours of Work

M-F 8:00-4:30pm

Posting Number


Open Date


Priority Deadline


Open Until Filled

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