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Outreach Program Specialist

University of Wisconsin La Crosse
Wisconsin, United States
Salary Not Specified
Posted date
Jun 28, 2021

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Position Type
Administrative, Academic Affairs, Curriculum & Instructional Development, Other Academic Affairs, Business & Administrative Affairs, Community Relations & Institutional Outreach, Grants & Contracts, Conference & Special Event Administration
Employment Level
Employment Type
Full Time
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Posting Details

Recruitment Number


Working Title

Outreach Program Specialist

Position Type


Appointment Percentage



Academic Affairs Division

Position Summary

This position reports to the Assistant Director of Graduate & Extended Learning. The Outreach Specialist is responsible for the recruitment, strategic development, management, and evaluation of regional, state, national and international programs. There is a focus on programs serving pre-college age individuals, but they develop and support other types of programs as well. This individual will assure Graduate & Extended Learning’s compliance with university, state, and federal policies regarding youth programming. They will work with campus partners to develop centralized processes to support campus events and conferences of all types, with the goal of growing the number of programs hosted on campus. Finally, the Outreach Specialist will work with the UWL Foundation, local employers, and grant-making entities to develop and manage scholarship funds for youth programs, with an emphasis on increasing access for individuals from historically marginalized groups.

Description of College / Department / Program / Division / Unit

Graduate & Extended Learning is a new unit on campus, formed by the merger of Graduate Studies and Extended Learning. We work to connect the university to the community by offering innovative educational opportunities. We support and advocate for campus graduate degree programs and credit course opportunities, provide conference and event services, and support a wide array of professional development opportunities. We are a fast-paced office with multiple deadlines, and our work changes often. For that reason we value collaboration, communication, and strong organizational skills.

Required Qualifications

• Bachelor’s Degree in Recreation, Business, Marketing, Education or related field.
• Experience in managing program budgets.
• Event or program management experience.
• Excellent organizational, communication and writing skills.
• Experience using Microsoft Office Suite programs including Word, Excel, and PowerPoint.
• Knowledge of policy regarding youth programming.
• Experience working with youth.
• Valid driver’s license.

Preferred Qualifications

• Higher education experience, preferably in program planning.
• Marketing experience.
• Negotiation skills.
• Public speaking/presentation experience.
• Experience working with a diverse group of youth participants through K12 education or youth organizations.
• Ability to partner effectively with campus and community stakeholders (faculty, staff, youth, parents, and K12 educators).
• Grant writing skills.

Physical Demands

Walking, climbing stairs, lifting of program materials.

Working conditions and environment

Some required driving and air travel, and evening and weekend work.
The ability to have and maintain a valid driver’s license meeting the criteria for driving a vehicle on University/State business is required. Driver Authorization required upon hire.

Miscellaneous Information

Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
• 22 days of vacation for 12-month positions (that are non-instructional)
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• sick leave may be converted at retirement to pay for health insurance post-work at UWL .
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at:
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

The University of Wisconsin System and the University of Wisconsin–Madison are engaged in a redesign of job title and compensation structures. The Title and Total Compensation Project will result in relevant and market-informed titles to help us keep and grow our outstanding workforce. If you are the successful candidate, your title is subject to change in November 2021. For more information, visit:


These are the job duties required for the position.

Responsibility Statement

Program Management

Duties to Support Responsibility

• Collaborate with UW-La Crosse faculty and staff and with community partners to develop and manage programs, with a focus on programs serving youth participants.
• Perform administrative duties to include but not limited to development of proposals and budgets, creation of agreements for program collaborations, and development and control of deadlines.
• Contribute to the development of marketing plans in collaboration with marketing staff.
• Collaborate with internal and external vendors including but not limited to meeting venues, lodging and travel accommodations, catering services, and videoconferencing software.
• Provide on-site management and coordination with partners during programs.

Percentage Of Time




Responsibility Statement

Represent Graduate & Extended Learning by networking and working with campus and external partners to develop supports for and increase the number of campus conferences, camps and other events, with a focus on youth programming.

Duties to Support Responsibility

• Serve as the Graduate & Extended Learning point person for the Youth Policy Committee.
• Work with campus partners to develop centralized processes to support campus events and conferences.
• Participate in professional development and networking activities, including those offered to members of the Association of Collegiate Conference and Events Directors – International (membership supported by UWL ).
• Represent UWL at Impact Meeting hosted by Explore La Crosse.

Percentage Of Time




Responsibility Statement

Scholarship and Grants

Duties to Support Responsibility

• Work with UWL Foundation and other campus partners to select scholarship recipients and manage scholarship funds, and to seek out new opportunities for scholarship support
• Research and prepare proposals to external funding agencies to support youth program development and participation by individuals from historically marginalized groups.

Percentage Of Time




Responsibility Statement

Other duties as assigned

Duties to Support Responsibility

• Assist with other Graduate & Extended Learning projects on an as-needed basis throughout the year.

Percentage Of Time




Posting Detail Information

Special Instructions

Posting Date


Close Date

Continuous Recruitment


Continuous Recruitment First Review Date


Position Contact Name

Lynn Weiland, Assistant Director, Graduate & Extended Learning

Position Contact Email
Required Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter/Letter of Application
  3. Unofficial UndergraduateTranscripts
  4. Reference Contact Information
Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Chronicle of Higher Education Web Site
    • Discipline-Specific Publication/Web Site
    • HERC Web Site
    • Web Site
    • Job Center of Wisconsin Web Site
    • Minority Publication/Web Site
    • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
    • University of Wisconsin - La Crosse Web Site
    • La Crosse Tribune
    • Personal Referral
  2. Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  3. Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
    • Yes
    • No
  4. Are you an alum of the University of Wisconsin-La Crosse?
    • Yes
    • No
  5. After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
    • Yes
    • No
  6. Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
    • Yes
    • No
  7. Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).

    (Open Ended Question)

  8. Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
    • Yes, I will require sponsorship prior to employment.
    • Yes, I will require sponsorship for continued employment if hired.
    • No, I do not require sponsorship and am eligible to work in the US.
  9. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
    • I wish for my name to remain confidential until the university is no longer able to do so.
    • I waive my right to keep my name confidential through the application process.
  10. Are you legally eligible to work in the United States?
    • Yes
    • No

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