Administrative Assistant

Position Information

University Code 19011 University Title Administrative Assistant University Job Family General Administration ORP Eligible No For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Multi Title Scope of Search Local Working Title Administrative Assistant Position Number 586260 Is this employee on a H1B Visa? No Position Type Staff Job Status Full-Time FLSA Indicator Non-Exempt Employee Group University Employee Department Mathematical Sciences Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities
The Department of Mathematics and Applied Mathematics in the College of Humanities and Sciences invites applicants to apply to the position of Administrative Assistant. Responsibilities of the position includes:
Provides day-to-day administrative support to the Chair and front-line support for departmental programs by answering the phone, welcoming visitors, and answering inquiries. Serves as the assistant to the Doctoral Program Director, the Director of Graduate Studies, and the Director of Undergraduate Studies in Mathematics and Applied Mathematics Admissions process. Assists Undergraduate and Graduate directors and processes all relevant paperwork for undergraduate programs, degrees, and concentrations, as well as the Systems Modeling and Analysis Doctoral and the Masters in Mathematics and Applied Mathematics programs. Supports Departmental activities including coordinating events and activities, creating an annual newsletter and other publications, taking minutes at faculty meetings, monitoring departmental facilities/equipment, requesting repairs and maintenance as needed, and gathering data for the annual report. Serves as Fixed Assets custodian, Records and Retention manager, and floor building manager. Minimum Hiring Standards
To be considered, applicants must possess:
•Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU . •Excellent computer skills, specifically in Microsoft Office applications •Exceptional verbal/written communication; customer service skills •Demonstrated ability to work independently; to solve problems independently and use available resources; •Ability to work in a fast-paced, diverse environment. •Demonstrated ability to deal effectively with a wide variety of people in person, on the phone, or electronically. •Demonstrated record of dependability and reliability; excellent history of attendance required. •The ability to prioritize work and handle multiple priorities simultaneously. •Proven ability to attend to details and meet deadlines. •Strong organizational skills. •The ability to compile data as instructed. •High School diploma or equivalent. Work experience in administrative/office support position. Preferred Hiring Standards
•Knowledge of SCT Banner preferred. •Skilled in use of Microsoft Office and Adobe applications. •Prior experience working in a university setting. Required Licenses/ Certifications Anticipated Hiring Range $28,000 to $35,000 Application Process/Additional Information
In addition to a complete employment application, please submit a resume/CV, and contact information for three professional references, one of whom must be a current or most recent supervisor. A cover letter is optional but encouraged. Campus Monroe Park Campus Hours/Week 40 hours/week Normal Work Days/Hours Monday-Friday; 8:00 AM to 5:00 PM Job Open Date 06/28/2021 Posting will close on or before Open Until Filled Yes Job Category Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? No Sensitive Position No Resource Critical Yes Quick Link https://www.vcujobs.com/postings/107288 Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please list/describe any previous professional working experience in higher education.
   
   (Open Ended Question)
   
   
2. * Please rate your expertise (beginner, intermediate, advanced) in the Google suite of software: Gmail, Calendar, Drive, Docs, Sheets, Forms. Feel free to explain.
   
   (Open Ended Question)
   
   
3. * Please rate your expertise (beginner, intermediate, advanced) in the Microsoft suite of software: Word, Excel. Feel free to explain.
   
   (Open Ended Question)
   
   
4. * Please rate your expertise (beginner, intermediate, advanced) in the other software: Adobe, Zoom, Doodle, other. Feel free to explain.
   
   (Open Ended Question)
   
   

Optional & Required Documents
Required Documents

1. Other Document
2. Resume

Optional Documents

1. Cover Letter/Letter of Application
2. Curriculum Vitae (CV)