Director of Real Estate Services

Virginia Commonwealth University
Virginia, United States
Salary Not Specified
Posted date
Jun 28, 2021

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Position Type
Faculty Positions, Professional Fields, Other Professional Fields, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Student Affairs, Residence Life, Executive, Executive Directors
Employment Type
Full Time

Position Information

University Code 17412 University Title Director 2, Facilities Management University Job Family Facilities Management ORP Eligible Yes For more information on ORP, visit: Retirement Plans
Recruitment Pool All Applicants Recruitment Type Job Series Scope of Search Local Working Title Director of Real Estate Services Position Number 505960 Is this employee on a H1B Visa? Position Type Staff Job Status Full-Time FLSA Indicator Exempt Employee Group University Employee Department Real Estate Services Organizational Overview

At VCU, we Make it Real through learning, research, creativity, service and discovery — the hallmarks of the VCU experience. A premier, urban, public research university nationally recognized as one of the best employers for diversity, VCU is a great place to work. It’s a place of opportunity, where your success is supported and your career can thrive. VCU offers employees a generous leave package, career paths for advancement, competitive pay, and an opportunity to do mission-driven work.

Position Primary Purpose and General Responsibilities
VCU is seeking a Director of Real Estate Services. This position will report to the Assistant Vice President of Capital Assets and Real Estate. The Director of Real Estate Services effectively manages and oversees the day-to-day real estate operations at VCU including planning and execution of real estate transactions and property management functions for the University and the University’s related entities. The principal responsibility of this position is to ensure that all real estate actions are completed in an effective and timely manner for the benefit of the university. Responsibility areas include but are not limited to property acquisitions and dispositions, commercial and residential leasing, property management, market research, leveraging private commercial and market resources, facility use agreements, easements, and coordination around various development, upfit or construction projects.
Additionally, the Director manages the day-to-day office operations and business functions, including supervision of department staff, and has budgetary responsibility for administration of operating budget as well as the University lease portfolio. The Director also provides assistance in the implementation of other University projects which involve real estate related matters. This position will liaise with stakeholders from the VCU Health System and it is anticipated that this function will increase in responsibility over time.
Duties include:
  • Developing contracts and agreements, and providing contract administration and monitoring with applicable terms and provisions
  • Initiating and coordinating a large volume of diverse and wide-ranging real property transactions for the University, including office, retail, rental housing and land. Property management requirements include leasing of owned properties, preparation of building operating statements, reporting of financial performance, general property accounting, and managing capital budget. This position serves as the University’s primary contact for these transactions
  • Liaising closely with legal counsel, both University and independent, as well as other stakeholders including senior University officials, consultants, brokers, design and construction professionals.
  • Leasing of off-campus properties to meet departmental space needs that cannot be met in existing campus space, preparing specifications for space needs, securing necessary approvals and performing all related tasks associated with the occupancy of off-campus space.
  • Managing University-owned rental properties, administering University leases and managing all aspects of Foundation-owned properties.
  • Leading and supervising a collaborative team of professional staff within the Capital Assets and Real Estate office (current staff of four property professionals)
  • Maintaining all University property-related records and legal instruments, including deeds, easements, leases, surveys, environmental reports, appraisals, home inspections, maps and plans.
  • Collecting property rents due the University and disbursing rents owed by the University, authorizing expenditures from these accounts and maintaining University rental properties.
  • Processing requests for leasehold improvements on properties leased by the University.
  • Managing storage space according to the needs of various departments at VCU
  • Other duties as assigned, such as chairing the Space and Real Estate working group

Minimum Hiring Standards
  • Bachelor’s degree in business, public administration or related field, or equivalent experience with considerable real estate transactional experience.
  • Minimum 10 years related work experience with a significant portion including leading and managing a team
  • Strong communication, interpersonal, customer service, resourcefulness, and organizational skills in identifying and prioritizing work activities
  • Working knowledge of real estate appraisal and negotiation principles, policies, techniques, real estate law, property descriptions, land title reports, instruments of ownership, property management, leasing, surveys, deeds, titles, plats, and contract writing and interpretation in institutional, commercial, and governmental settings; knowledge of basic real estate financial analyses
  • Detailed oriented with the ability to write legible, clear, and concise reports and in examining title reports, surveys, property descriptions, appraisals and environmental surveys/reports.
  • Successful candidates should have demonstrated experiences in fostering a diverse and inclusive environment and an expressed commitment to do so while at VCU
  • Proven ability to work/act independently and know when to refer decisions/situations to senior leadership;.
  • Proven ability to use prudent judgment to identify and evaluate alternative solutions and make effective business decisions and recommendations;
  • Demonstrated ability to collaborate and negotiate with municipal, business, and community partners to work in partnership on shared resources and solutions
  • Ability to establish and maintain effective working relationships with other team members, academic units, property owners, consultants, attorneys, etc.
  • Experience working collaboratively with interdepartmental teams, streamlining policies and procedures to meet organizational objectives, working with multiple complex projects simultaneously from the “big picture” through details, including projecting resource needs over time
  • Ability to compare develop and compare acquisition/lease budgets to provide high level, accurate data related to transaction costs
  • Ability to handle confidential and sensitive matters.
Preferred Hiring Standards
  • Master’s degree in business, public administration or related field, or equivalent experience with considerable real estate transactional experience.
  • Extensive real estate transactional experience, preferably within a higher education setting.
  • A recognized professional designation ( CCIM, CPM, AICP, MAI, etc.) with significant and long-standing experience in commercial or institutional real estate or a similar field.
  • Must exhibit a collegial working style, a personality that lends itself to working well with a broad range of stakeholders.
  • A good sense of humor is a plus.
Required Licenses/ Certifications
N/A Anticipated Hiring Range Commensurate with experience Application Process/Additional Information Campus Monroe Park Campus Hours/Week 40 Normal Work Days/Hours M-F, 8:00-5:00pm Job Open Date 06/28/2021 Posting will close on or before Open Until Filled Yes Job Category Accounting/ Management/ Professional Is this a restricted position? No Is this position eligible to participate in alternative work arrangements? Yes Sensitive Position No Resource Critical Yes Quick Link Posting Specific Questions

Required fields are indicated with an asterisk (*).

Optional & Required Documents
Required Documents
  1. Cover Letter/Letter of Application
  2. Resume
Optional Documents
  1. Other Document

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