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Administrative Assistant, Student Affairs, Community Equity and Inclusion

Employer
Lindenwood University
Location
Missouri, United States
Salary
Salary Not Specified
Date posted
Jun 29, 2021

Job Details

Welcome to Career Opportunities at Lindenwood University. PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled “Resume/CV.” This is the appropriate box to upload all documents. If you are a current or prospective student applying for a student employee position, please use your student email address in the email field on the application.

JOB TITLE SUMMARY

Job Title: Administrative Assistant, Student Affairs, Community Equity and Inclusion

Evaluation Group: Staff

FLSA Status: Non- Exempt

Starting Salary: $17.20+ per hour

Reports To: Associate Vice President, Student Affairs, Community Equity and Inclusion

Positions Supervised: N/A

Job Summary

The administrative assistant is responsible for performing a variety of routine customer service, clerical and administrative duties according to established procedures. This position also provides training and assistance to department staff.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

  • Produces and formats documents, including composition, editing, proofreading and aggregation of data
  • Schedules and organizes complex activities such as meetings, travel, conferences and departmental activities
  • Maintains and tracks Student Affairs budgets
  • Acts as cost center manager for Student Affairs in the Workday financial system
  • Supervises student employees assigned to Student Affairs
  • Serves on University committees as Student Affairs representative
  • Organizes and prioritizes large volumes of information and calls
  • Maintains appropriate supply inventory for the office
  • Compiles information and organizes it into relevant reports
  • Collects, organizes and composes correspondence for department staff
  • Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
  • Handles confidential and non-routine information and explains policies when necessary
  • Assists with and coordinates professional meetings
  • Participates in department meetings as requested


Service Excellence

  • Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
  • Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork


Communication, Teamwork and Collaboration

  • Answers phones, responds to email, forwards messages and confirms appointments
  • Acts as a liaison with other departments and outside agencies, including high-level staff
  • Works independently and within a team on special nonrecurring and ongoing projects


Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

  • Bachelor’s degree
  • Prior relevant work experience preferred


Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.

  • Demonstrated ability to work effectively with individuals from diverse communities and cultures
  • Excellent written and verbal communication skills
  • Excellent customer service skills
  • Highly organized, motivated and able to work on multiple tasks simultaneously
  • Strong professional integrity
  • Ability to problem solve, use good judgment, think critically, and communicate effectively
  • Basic research skills
  • Ability to learn and apply institutional policies and procedures


Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.

  • General office setting


Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Ability to work effectively at a computer for up to eight hours daily
  • Ability to sit for extended periods of time
  • Regular attendance is a necessary and essential function


Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.

Company

Lindenwood University

Founded in 1832, Lindenwood is a dynamic four-year institution dedicated to excellence in higher education. Our historic campus is situated in the heart of Saint Charles, Mo., a growing community of more than 65,000 just west of St. Louis.

Lindenwood University is known nationally and internationally for innovation, entrepreneurship, and extraordinary dedication to students. We believe that education is the way to personal freedom and responsibility, which are the keystones of any democracy. We have a heritage that dates back nearly 200 years. In that time, we have learned how to educate in a way that helps each student become an enlightened, principled citizen of a global community.

Lindenwood is an independent institution firmly rooted in Judeo-Christian values. Those values include belief in an ordered, purposeful universe, the dignity of work, the worth and integrity of the individual, the obligations and privileges of citizenship, and the primacy of truth.

Lindenwood is a great place to work, and we would love for you to join us as we strive daily to accomplish our University mission: REAL EXPERIENCE. REAL SUCCESS. Enhancing lives through quality education and professional preparatory experiences.

Lindenwood University is home to over 800 full- and part-time faculty and over 400 staff members that work together to provide more than 100 degree programs to students from every state and over 70 countries through values-centered education that lead to development of the whole person.

Our faculty, staff, and administration are committed to an integrative curriculum that focuses on the talents, interests, and future of our students. 

Lindenwood values its employees and provides MANY employee perks including great tuition benefits!

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