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Executive Assistant to the Vice President of University Advancement

Fresno State University
California, United States
Salary Not Specified
Posted date
Jun 28, 2021

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Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Chief Business Officers & Vice Presidents, Student Affairs, Chief Student Affairs Officers & Vice Presidents, Executive, Chancellors & Presidents, Other Executive
Employment Level
Employment Type
Full Time
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Executive Assistant to the Vice President for University Advancement - Revised 6/15/21
(Administrative Analyst/Specialist - Exempt I)

Compensation and Benefits

Anticipated Hiring Salary Range: $3,897 - $5,000 per month

Full Classification Salary Range: $3,897 - $7,051 per month

  • This is a full-time, probationary, exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

Reporting directly to the Vice President for University Advancement, the Executive Assistant provides executive-level support in order to advance the university's mission through effective, efficient, and strategic support of the Vice President's priorities and vision for the division.

The incumbent performs the work involved on the basis of a close working relationship with the Vice President, Cabinet Members and the University Advancement senior management team and is expected to field, trouble-shoot and address problems in a sensitive and sophisticated way and to develop and recommend the course of action to meet the demand.

The incumbent performs a wide range of executive, strategic and operational duties of broad scope and complexity requiring outstanding professional ability, exceptional organizational skills, originality, mature judgment, and a thorough knowledge of the academic and administrative programs and organizational structure of the campus.

This position oversees the daily office operations, event planning, and all related activities and services provided by the Office of the Vice President for University Advancement.

Key Qualifications

  • Knowledge of academic organizational structures.
  • Knowledge of higher education current issues and challenges.
  • Knowledge of non-profit fundraising and/or community development initiatives and activities.
  • Demonstrated ability to plan, organize, coordinate and direct multiple projects and activities with varied deadlines; be a strategic thinker and effective in moving strategic agendas; be politically savvy with integrity and ensure the utmost confidentiality in all matters.
  • Superior written and oral communication and interpersonal skills, including successful negotiation and persuasion skills, the ability to facilitate open discussions, collaborate with and respond to multiple constituencies, and write clear and effective reports, letters, emails, and various communications.
  • Thoroughly skilled in Microsoft and Google programs, including Windows and Drive, Word and Docs, Gmail, Excel and Sheets, and PowerPoint and Slides.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

  • Bachelor's degree from a four year regionally accredited institution and/or equivalent combination of education and professional administrative work experience.
  • Two years of administrative work experience creating, evaluating, and/or implementing policies, procedures, practices, or programs.
  • Experience working in an academic or non-profit environment.
  • Experience making effective decisions with sound analytical ability, good judgment and strong operational focus.

Department Summary

University Advancement’s mission is to inspire and increase philanthropy for the University. The division works with alumni, friends and our community to broaden the resources available to Fresno State, thereby strengthening higher education in the Central Valley and elevating our region. Providing engagement opportunities is a primary role of the division, which deepens loyalty to Fresno State and its mission. University Advancement ensures that a strong brand inspires and deepens the University’s bond with the public it serves. As such, it advances communications that uplift the image and reputation of the University and supports the University Strategic Plan.

Deadline & Application Instructions

Applications received by June 29, 2021 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Advertised: 11 Jun 2021 Pacific Daylight Time
Applications close:

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