Schedule Information: 8:00 am to 4:30 pm Monday thru Friday,
Flexibility to work early mornings, evenings and weekends as
Hours per Week: 37.5
Benefits: Health, Dental, Life & Disability; Sick,
Vacation & Holiday Pay; Personal Business; Harper Tuition
Waivers; and Professional Expense
Work Conditions: Work is primarily indoor and sedentary in
Duties of Position: Responsible for providing highly
responsible, confidential and complex administrative assistance and
secretarial services to the Vice President of Diversity, Equity and
Inclusion. Point of first contact for the office. Responsible for
event coordination and presentation preparation
Exercises independent judgment in providing secretarial and
administrative support for the Vice President of Diversity, Equity
and Inclusion. Answers telephones and screens calls, as
appropriate. Manages the Vice President’s calendar, paying special
attention to details when scheduling appointments and meetings with
Responsible for the organization and management of the office
workflow including scheduling, office supply inventory, check
requisitions, purchase orders, petty cash, travel arrangements,
expense reports, network disposition forms, petty cash, and work
Independently represents the Vice President of Diversity, Equity
and Inclusion to internal constituencies through the interpretation
of policies, practices, and other procedures.
Helps create and ensure accuracy in the preparation of written
materials, including Power Point presentations, proposals, charts,
and correspondence in support of the Vice President of Diversity,
Equity and Inclusion.
Investigates, organizes, interprets and prepares appropriate
written responses (via email and printed letters) for matters
received in the Office independently and in a timely fashion.
Prepares and sorts incoming mail for the Vice President and
designates by importance items requiring the Vice President’s
immediate attention or signature
Plans and coordinates events for the office of Diversity, Equity
and Inclusion both on and off campus. Uses experience and judgment
during the planning process and acts as a liaison between the
internal resources to successfully execute events including
determining meeting and functional space requirements, AV equipment
needs, catering services, logistical and utilities requirements;
scheduling internal meetings with appropriate departments, issuing
invitations and confirming attendees, and placing catering orders.
Determine price estimate for events.
Monitors the departmental budgets during the fiscal year; assembles
historical budget information and assists in the preparation of the
budget. Offers recommendations for budget transfers, budget
exceptions, and transaction adjustment requests. Once approved,
process requests and follow-up as well as develop and prepare
monthly reports and reconcile to budget to actual and payables
detail reports. Each fiscal year run budget comparison and make
recommendations as to increasing/decreasing specific line items,
adding new objects, etc. based on activity throughout the year and
prior year’s activity.
Support person for the College’s Shared Governance Diversity,
Equity and Inclusion Committee, by taking minutes and attendance,
updating agendas, creating annual calendar, sending out calendar
invitations and posting minutes, agenda, annual report and working
documents on the HIP.
Interacts with others in a diplomatic and flexible manner,
providing excellent customer service and supports smooth
Maintains confidentiality at all times
Researches and compiles information for special reports or projects
and assists in their completion.
Provides support and assistance, as needed, in the Multicultural
Center and to the Multicultural Center Coordinator.
Manages all logistics associated with the Vice President’s travel
Develops and maintains the office filing and records system
including maintaining the office inventory and orders
Performs related duties as assigned.
Educational Requirements: Bachelor’s degree strongly
preferred. Associate’s degree with specialized training in
secretarial and office practices and procedures. Advanced computer
skills training. Web/Internet experience desired. Office
Administrator Certificate desirable.
Experience Requirements: At least five years of
progressively responsible executive assistant /office experience
with demonstrated administrative skills. Advanced proficiency in
Microsoft Outlook, Word, Excel, PowerPoint, and Access applications
with keyboarding skills of 60 wpm.
Application Review Date: Applications are accepted until the
position is filled though priority will be given to applications
received on or before: July 12, 2021
Requir ed Documents: ***A resume and cover letter
are required to complete the application process***
* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.
Harper College is an Equal Opportunity Employer. We strive to
create an inclusive learning and working environment where
individual differences and identities are respected, valued and
embraced. We encourage women, people from historically
underrepresented groups, individuals with disabilities and veterans
Advertised: June 25, 2021 Central Daylight Time