Under the direction of the Executive Office Operations Director,
the Executive Events & Program Coordinator supports the Vice
President for Health Science & Technology of Virginia Tech, and
the Executive Director of the Fralin Biomedical Research Institute,
coordinating educational and scholarly programs, management of
special projects, events, and initiatives while also contributing
to continuous improvement by working in conjunction and
cooperatively with the Executive Director, and other institute
stakeholders. As part of these duties, the Executive Events &
Program Coordinator will have the skills and experience to
effectively and diplomatically work directly with nationally
internationally prominent guests and their senior administrative
staffs to extend invitations, coordinate visits and address
associated challenges and changes as necessary.
Primary responsibilities include:
- Interacting with a wide range of organizations, Advisory Board
members, University, and Roanoke community executives and
officials, FBRI research team leaders and members, visiting
dignitaries and speakers, and candidates being recruited.
- Managing multiple seminar programs with nationally and
internationally recognized distinguished guests.
- Providing planning and coordination for faculty retreats,
meetings and special events, developing agendas and coordinating
materials as necessary.
- Providing project administration and assistance on a variety of
- Management of contact database and supports other programmatic
activities in support of program optimization and other
- Managing of FBRI faculty appointments in the School of
- Provides planning and onsite assistance for individual and group
meetings, candidate visits and itineraries, developing agendas and
coordinating materials as necessary.
- Bachelor’s Degree required, Master’s preferred, with related
administrative experience in higher education (or equivalent
combination of education and experience).
- Exceptional interpersonal, communications, organizational,
analytical, writing, and editing skills, including the demonstrated
ability to draft presentations, reports, correspondence, etc.
- Exceptional skills in dealing with high level accomplished
academic and scientific leaders in a politically adroit manner,
serving as an effective ambassador for Virginia Tech Health
Sciences and the Fralin Biomedical Research Institute.
- Demonstrated experience communicating clearly, effectively, and
diplomatically with diverse constituencies.
- Demonstrated ability to exercise excellent judgment and
discretion when working with confidential and sensitive
- Demonstrated ability to prioritize multiple competing
- Experience with research programs & events
The successful Candidate will be required to have a criminal
About Virginia Tech
Dedicated to its motto, Ut Prosim
(That I May Serve),
Virginia Tech pushes the boundaries of knowledge by taking a
hands-on, transdisciplinary approach to preparing scholars to be
leaders and problem-solvers. A comprehensive land-grant institution
that enhances the quality of life in Virginia and throughout the
world, Virginia Tech is an inclusive community
to knowledge, discovery, and creativity. The university offers more
than 280 majors to a diverse enrollment of more than 36,000
undergraduate, graduate, and professional students in eight
, a school of
, a veterinary
college, Graduate School
, and Honors College
. The university
has a significant presence across Virginia, including the Innovation Campus
in Northern Virginia; the Health Sciences and Technology Campus in
Roanoke; sites in Newport News and Richmond; and numerous Extension offices
. A leading global research institution, Virginia Tech
conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or
applicants on the basis of age, color, disability, sex (including
pregnancy), gender, gender identity, gender expression, genetic
information, national origin, political affiliation, race,
religion, sexual orientation, or veteran status, or otherwise
discriminate against employees or applicants who inquire about,
discuss, or disclose their compensation or the compensation of
other employees or applicants, or on any other basis protected by
If you are an individual with a disability and desire an
accommodation, please contact Pamela Stell
business hours at least 10 business days prior to the event.
June 24, 2021