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Business Operations Administrator

Employer
University of Maryland, Baltimore
Location
Maryland, United States
Salary
Salary Commensurate with experience
Closing date
Aug 24, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs
Employment Level
Administrative
Employment Type
Full Time
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Job Details

The University of Maryland School of Medicine (SOM) has an exciting opportunity for a Business Operations Administrator to oversee the Program in Comparative Medicine and Veterinary Resources.  The Administrator manages the daily business operations of the Department, including procurement, budgeting, accounting, payroll, and human resources functions. The selected candidate will work closely with other members of the program’s leadership team to make decisions regarding facilities and infrastructure.  This role will jointly report to the Attending Veterinarian/Director of the Program as well as the SOM’s Director of Research Business Operations.   This Exempt, Regular position offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.   In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.         Essential Functions
  • Manage and oversee the business operations and facilitation of payroll, human resources, procurement, and billings/collections related to a large monthly volume of fee-for-service activities involving animal care, veterinary medicine, and animal procurement. Assist senior leadership within the UMB Office of Animal Care and Use and SOM Office of Finance and Resource Management with computational analyses, reporting, and strategic planning.
  • Prepare and monitor the annual departmental budget, approves expenditures; analyzes variances; initiates and enforces corrective actions.
  • Manage the staff that support the following areas of operations: procurement, payroll, human resources, and service center business office (animal ordering and animal care/services) billing and collections. Responsible for recruiting, selecting, evaluating, and training related staff which includes planning monitoring, and assessment of performance.
  • Collaborate with SOM’s Director for Research Business Operations to facilitate annual rate setting for services offered by the Veterinary Resources to investigators. Ensure accurate tracking of expenses and revenues to support decision making and forecasting.
  • Design, maintain, and implement Veterinary Resource operations policies and/or services by establishing standards and procedures; measuring results against standards; making necessary adjustments. Delegate responsibility for records, billing, purchasing, inventory; and payroll for the department.
  • Partners with colleagues in Animal Husbandry/Facilities and Veterinary Medicine to identify performance improvement of operations, problem solve of processes to streamline and create efficient services and collaborate to resolve issues.
  • Responsible for other related duties as assigned.
    Minimum Qualifications Education: Bachelors in business, public administration, management or related field. Master's degree preferred.
Experience: Seven (7) years of related experience to position required, with at least three (3) years’ experience in two of the following: human resources, payroll, finance, facility, or research administration.
Supervisory Experience: Three (3) years of direct management responsibilities that involves personnel recruitment, training, and professional development related to position.
Other: Annual financial disclosure required by Maryland State law.
   
Knowledge, Skills, and Abilities
Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems including: Microsoft Excel, PowerPoint, Word, SharePoint, Forms and other contemporary business and communication tools. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Accountability, Civility, Collaboration, Diversity, Excellence, Leadership, and Knowledge.       Hiring Range: Commensurate with education and experience    
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.   If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
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