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Circulation Assistant: Library Opener & Student Supervisor

University of Wisconsin-Oshkosh
Wisconsin, United States
Salary Not Specified
Closing date
Aug 10, 2021

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Position Type
Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Other Business & Administrative Affairs, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Working Title: Circulation Assistant: Library Opener & Student Supervisor Official Title: Library Services Assistant - Advanced Employment Class: University Staff FTE: 1.0 Compensation: $16.04 - $17.00 per hour FLSA Status: Non-Exempt Terms of Employment: Continuous Position Summary: This position is responsible for hiring and training Circulation/Access Services student employees It is responsible for processing reserve materials requested by faculty. This position is responsible for reliably opening the building and circulation desk, Monday - Friday. This position is cross-trained in all areas of Circulation/Access Services. This position functions under the general supervision of the Head of Access Services.

Typical work schedule: 6:30am to 3:15pm Monday - Friday.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.


50% A. Supervisor of Student Employees

Coordinator for student recruiting, interviewing, hiring, scheduling, supervising, determining work priorities, informing of procedural and policy changes, and evaluating student employees.

  1. Development and training of competent student staff.
  2. Responsible for projecting student employment hours based on the annual budget; monitor payroll details.
  3. Regularly update student employee training materials and former student employee files.

20% B. Deliver quality patron Circulation Services

  1. Oversight of circulation activities to ensure quality services at the Circulation and Reserve desk.
  2. Resolve patron circulation problems and make policy exceptions when necessary.
  3. Instruct patrons on use of library equipment.
  4. Assist patrons with online catalog questions and general library information.

15% C. Responsible for providing quality and timely reserve services

  1. Coordinate the daily workflow for physical reserve service at Polk Library, process requested materials daily, ensuring they are posted within 2 working days from the date of request, ensure compliance with Polk Library’s copyright guidelines, compile reserve statistics
  2. Input and edit reserve material records, delete or archives reserve records at the end of term, return material to owners
  3. Serve as the primary Polk Reserve resource person

10% D. Responsible for opening the building/preparing the circulation desk 5 days per week

  1. Responsible for opening and inspecting the building on time, or arrange for timely backup when necessary.
  2. Activate and test library exit security system.
  3. Set up online public access computers, circulation desk computers, scanners.
  4. Responsible for checking all fire doors/exits daily.

5% E. Additional Duties

  1. Participate in library meetings and in the development of Access Services policies and procedures.
  2. Verify accuracy of community user applications; create and update online patron records in the database.
  3. Regularly update staff position manual.
  4. Other duties as assigned.
  5. Other duties as assigned by the supervisor.
Qualifications Required:
  • Knowledge of library systems, practices, and procedures
  • Ability to train and oversee student workers
  • Ability to function independently under general supervision, as well as part of a team
  • Ability to perform multiple tasks and complete diverse projects simultaneously
  • Knowledge of Microsoft Word and Excel basic functions to draft correspondence, create reports, maintain statistics, etc.
  • Skill in problem-solving and decision-making
  • Ability to communicate efficiently and effectively, in written and oral correspondence
  • Skill in consistently providing excellent customer service while demonstrating a sensitive treatment of patrons and staff
  • Ability to be punctual and work assigned hours
  • Attention to detail
  • Demonstrated commitment to diversity, equity, and inclusion
  • Preferred:

    1. Previous library experience

    To Apply:

    Applicants must submit the following documents using the online application:

    Cover letter of interest addressing required and preferred qualifications, resume, and three professional references with contact information.

    For questions regarding your application and additional options to apply, contact Human Resources at or 920-424-1166.

    The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: .

    Application Deadline:

    TO ENSURE CONSIDERATION: Applications received by July 18th, 2021, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

    The position will remain posted until position has been filled.

    If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

    Legal Notices:

    AA/EO Statement
    The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

    DEI Statement
    Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

    Reasonable Accommodations
    UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

    Confidentiality of Applicant Materials
    UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

    CBC & Reference Check Policy
    All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

    Work Authorization
    The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

    Annual Security and Fire Safety Report (Clery Act)
    For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see , or call UWO Police Department, at (920) 424-1212 for a paper copy.

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