School: School of Management
Marist College invites applications for the position of
Administrative Assistant (CL-2) in the School of Management.
Reporting to the Dean for the School of Management, the
Administrative Assistant will provide specialized support to the
department/office by processing and compiling information,
preparing reports, and completing other specific administrative
Blackout periods for vacations include the month of August
through the second week of fall semester classes and the week
before and after the first day of spring semester classes.
The ideal candidate will be a high school graduate, have 5-7
years of progressively responsible secretarial/clerical work or any
combination of training, experience and education sufficient to
indicate an ability to do the work. All candidates must be able to
demonstrate general computer proficiency with Microsoft Office
5B-Intermediate Written Communication
Consistently demonstrates ability to create routine
correspondence or update template or samples with speed and
accuracy. Utilizes a comprehensive knowledge of supported word
6B-Intermediate Office Organization
Consistently demonstrates ability to manage operational aspects
of the office with minimal to no supervision, including time
management, information distribution, and project deadlines.
Consistently demonstrates ability to file documents and student
records using standard filing procedures as well as a familiarity
with retention policies.
7B-Intermediate Record & Data Processing
Consistently demonstrates ability to process routine forms and
records quickly and accurately, using multiple programs, and
investigate and resolve problems such as missing or inaccurate
data. Consistently demonstrates attention to detail.
9B-Intermediate Auditing & Data Reconciliation
Consistently demonstrates ability to audit accuracy of data and
investigate discrepancies, as well as reconcile expense
Errors are located using developed attention to detail. Errors
committed are of average severity, and overall risk to institution
is concerning and may necessitate corrective action.
15C-Advanced Interpersonal Communication
Consistently demonstrates high communication skills, and
sensitivity to the concerns or interests of others in conveying
information. Demonstrates the understanding of factual information
and the use of persuasion tactics to help others identify solutions
or possible alternative courses of action.
Consistently demonstrates ability to prioritize, coordinate and
complete (start to finish) basic work assignments with minimal to
no assistance or instruction, such as preparing faculty appointment
18C-Advanced Organizational Knowledge
Consistently demonstrates extensive knowledge of entire College
and outside organizations.
- Serve as a point of contact over the phone, in person and
online, for students, parents, faculty, staff and the general
- Answer questions as able or refer inquiries to appropriate
- Open, sort and distribute office mail. Process outgoing
- Access department calendars; schedule and log appointments as
- Assist in event organizing or scheduling.
- Create, update and proofread various correspondence and
- Maintain complex filing systems, including student and faculty
- Enter and manage information in department computer system;
information may be of a confidential nature.
- Manage and reconcile independent budgets and financial records,
including the department credit card, faculty professional
development funds, and faculty travel.
- Purchase office supplies and equipment when needed.
- Train and supervise student workers.
- Maintain knowledge of state and federal regulations pertinent
- Possess intimate knowledge of entire institution.
- Consistently demonstrate courtesy, tact, professionalism and
the ability to handle difficult people.
- Fully support MPA program (including admissions, adjunct info,
faculty advisor lists, students records, registration, student
progression files, probation/dismissal lists, graduation lists,
other record keeping).
- Acknowledge MPA student issues and direct them to the
- Manage and update iLearn.
- Argos reports as needed.
- Support MPA student professional/honors organizations and
assist faculty advisors in monitoring/updating organization
- Serve as backup for the MBA and MSPAccy programs when
- Work with faculty to maintain Digital Measures.
- Perform other job-related duties as required.
Experience with LifeRay and/or ConstantContact and/or
Required Application Documents:
Resume, Cover Letter, References
About the School:
The School of Management offers four undergraduate degree
programs: B.S. in Accounting, Dual Degree in Accounting, B.S. in
Business Administration, and B.A. in Economics programs, and three
graduate degree programs: MBA, MPA, and Master of Science in
Professional Accountancy programs. The School also carries the
AACSB and NASPAA accreditations.
About Marist College:
Located on the banks of the historic Hudson River and at its
Florence, Italy campus, Marist College is a comprehensive,
independent institution grounded in the liberal arts. Its mission
is to “help students develop the intellect, character, and skills
required for enlightened, ethical, and productive lives in the
global community of the 21st century.” Marist is consistently
recognized for excellence by The Princeton Review (Colleges That
Create Futures and The Best 385 Colleges), U.S. News & World
Report (10th Best Regional University/North, 5th Most Innovative
School/North), Kiplinger’s Personal Finance (“Best College
Values”), and others. The College is top-ranked for long-term study
abroad (#4 in the U.S.) by the U.S. State Department’s Open Doors
report. Marist educates more than 5,000 traditional-age
undergraduate students and 1,400 adult and graduate students in 47
undergraduate majors and numerous graduate programs, including
fully online MBA, MPA, MS, and MA degrees, and also Doctor of
Physical Therapy and Physician Assistant programs. To learn more,
please visit https://www.marist.edu/about
Equal Employment Statement:
Marist College is committed to creating a diverse workforce on
our campus by ensuring that barriers to equal employment
opportunity and upward mobility do not exist here. To this end, the
College will strive to achieve the full and fair participation of
minorities, women, people with disabilities, and any other
protected groups found to be under represented.
Equal opportunity means employment, development, and promotion
of individuals without consideration of race, color, disability,
religion, age, sex, marital status, national origin, sexual
orientation, or veteran status unless there is a bona fide
occupational requirement which excludes persons in one of these
protected groups. The College will review its employment policies
and procedures to ensure that barriers which may unnecessarily
exclude protected groups are identified and eliminated. The College
will also explore alternative approaches if any policy or practice
is found to have a negative impact on protected groups.
Marist's policy of non-discrimination includes not only
employment practices but also extends to all services and programs
provided by the College. It shall be considered a violation of
College policy for any member of the community to discriminate
against any individual or group with respect to employment or
attendance at Marist College on the basis of race, color,
disability, religion, age, sex, marital status, national origin,
sexual orientation, veteran status, or any other condition
established by law.