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Program Officer II

Johns Hopkins University
District of Columbia, United States
Salary Not Specified
Start date
Jun 22, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Grants & Contracts, Chief Business Officers & Vice Presidents
Employment Type
Full Time
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Johns Hopkins University

Job Description

Classified title: Program Officer II

Role/Level/Range: ACRP-4-ME

Starting Salary Range: Commensurate With Experience

Employee group: Full time

Employee subgroup (FLSA Status): Exempt

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Position Type: New

Org unit name and #: Jhpiego,

Department name: Global Programs

Reports to (Job title): Reports to (Job title): Sr. Program Manager

General summary/purpose:

Program Officer II (PO II) needed to support planning, implementing and reporting for two global HIV prevention implementation research programs including work planning; technical and program support to teams and working groups; report writing; financial oversight and sub-award management; operations and administration. PO II will support implementation of project activities at the central and country levels for RISE as well as anticipated future HIV prevention programs, liaising with technical, country backstop, finance, operations, communications, and other units within Jhpiego to ensure coordination and integration of project activities. PO II will also support coordination with project partners as well as with USAID as needed.

Reaching Impact, Saturation, and Epidemic Control (RISE) is a $135 million, 5-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). Through RISE, Jhpiego implements HIV prevention research and programmatic efforts focused on introduction and scale up of HIV prevention products including oral PrEP, long-acting cabotegravir (CAB-LA) and other biomedical prevention products (BPP).

Specific duties & responsibilities:

  • Contribute to annual and country-specific workplan development and review process
  • Monitor progress on key deliverables and activities outlined in the workplan across teams through participation in quarterly portfolio reviews, review of quarterly reports, team meetings, etc.
  • Coordinate closely with global and in-country project and study team members to monitor progress on design, execution, monitoring, and reporting on implementation research studies
  • Contribute to project documents such as Annual Reports, Quarterly reports, evidence briefs, training curricula, clinical guidance, provider job aids, and other knowledge management products
  • Trouble shoot and help problem solve with US-based and country-based team members
  • Coordinate closely with program officers and coordinators who support countries where HIV prevention implementation research will be conducted
  • Support planning and execution of meetings and activities
  • Fulfill ad hoc (and often urgent) programmatic and financial requests
  • Support country implementation and development of project deliverables
  • Represent projects in country-wide and portfolio-wide coordination meetings
  • Support participation in HIV prevention programmatic meetings at global, regional, and country levels
  • Liaise with external stakeholders as needed including consortium partners, USAID, and other country and global stakeholders as needed
  • Support the annual budget development, coordination, and review process with the senior program manager, country backstops, and program finance team
  • Work with Jhpiego project leadership, country management and finance teams on key financial management documents, such as funding projections, budgets, etc.
  • In coordination with the country backstop team, support financial reporting and documentation, and regular review processes including monthly, quarterly, and annual financial reporting
  • Support development of subaward budgets as needed, and provide programmatic input for clearance of partner invoices along with ongoing financial management of partner expenses, in coordination with the country backstop team, program finance, and CMCD
  • Ensure compliance with Jhpiego and JHU operational policies and regulations
  • Ensure compliance with USAID and PEPFAR policies and regulations
  • In coordination with project leadership, provide management support for routine and ad-hoc meetings, including agenda planning and development, and follow-up on key action items, etc.
  • Support external communications efforts including writing, editing, and/or review of success stories, newsletter articles, blog posts, or other external communications products
  • In coordination with the senior program manager, Jhpiego and partner communications and program teams, and technical contributors, support development and implementation of knowledge management (KM) products and approaches
  • Support management of project KM including contributions to developing and maintaining a project intranet site, dissemination of project deliverables

Minimum qualifications (mandatory):

  • MPH or equivalent (or 2 years additional experience can supplant MPH)
  • 5 years' experience managing donor funded projects or research studies
  • Experience implementing USAID and/or PEPFAR funded HIV programming strongly preferred
  • Certified in PM@Jhpiego (Jhpiego’s internal project management curricula) or PMD Pro (or will be within 60 days of hire)
  • Knowledge USG rules and regulations
  • Strong organizational skills and attention to detail
  • Ability to work proactively, organize and manage own work and assist others to do the same
  • Preparing workplans in collaboration with multiple partners and contributors
  • Preparing high quality reports for donors/funders
  • Strong writing and editing skills
  • Managing and coordinating with partners as part of a consortium
  • Developing, analyzing, and reviewing budgets
  • Understanding of financial management principles
  • Ability to travel 30%
  • Certified in PMD Pro (or will be within 60 days of hire) or equivalent
  • Excellent written and oral English language skills
  • Familiarity with Office 365 products, experience with data analytics and visualization a plus

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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