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Administrative Coordinator

Johns Hopkins University
District of Columbia, United States
Salary Not Specified
Start date
Jun 22, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach
Employment Level
Employment Type
Full Time
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Johns Hopkins University

Job Description

Classified title: Administrative Coordinator

Role/Level/Range: ATO-2-OE

Starting Salary Range: Commensurate with experience

Employee group: Full time

Employee subgroup (FLSA Status): Non-Exempt

Position Type: New

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: Facilities Management - 60000072

Department name: Jhpiego

Reports to (Job title): Reports to (Job title): Facilities Manager

General summary/purpose:

Administrative Coordinator needed to provide front desk support and administrative support to the Momentum Director and DC office staff.

MOMENTUM Country and Global Leadership is a five-year global project funded by the U.S. Agency for International Development (USAID) that focuses on capacity-building of country partners to improve outcomes for maternal, newborn, and child health; voluntary family planning; and reproductive health (MNCH/FP/RH).

Specific duties & responsibilities:

  • Schedule, coordinate, and support meetings for Momentum staff in the Washington, DC office as well as support Momentum staff at staff events, conferences and technical meetings
  • Schedule, coordinate, and support meetings for Momentum Director
  • Greet and direct visitors, answer and manage multi-line phone system, order and maintain supply inventory and distribute mail
  • Liaise with Jhpiego headquarters and program coordinators on wide range of issues
  • Work with outside vendors to arrange plant service, coffee service, building maintenance, etc., and to pay the invoices of said vendors upon receipt
  • Manage all internal meetings for Momentum including venue and catering arrangements
  • Support team members for all travel expenses and authorizations
  • Serve as the focal point for all travel concurrence and notification aspects within Momentum
  • Take meeting notes and transcribe and distribute notes as needed
  • Manage all office space, logistical and administrative aspects for the Momentum office
  • Ensure materials are handled in a business sensitive and confidential manner
  • Support specific program coordination support to teams to handle all meeting arrangements, blog posts and communication
  • Works closely with SPO to ensure office needs are met in an efficient and timely manner

Minimum qualifications (mandatory):

  • BA with 2+ years high volume, professional administrative experience
  • Energetic and positive attitude with strong interpersonal skills
  • Ability to work independently as well as part of a team in a high volume environment
  • Highly organized with attention to detail and ability to prioritize multiple responsibilities
  • Excellent verbal and written communication skills
  • Excellent customer services skills
  • Internet research skills
  • Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
  • Proficiency in MS Office

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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