Administrative Coordinator

General summary/purpose:

Administrative Coordinator needed to provide front desk support and administrative support to the Momentum Director and DC office staff.

MOMENTUM Country and Global Leadership is a five-year global project funded by the U.S. Agency for International Development (USAID) that focuses on capacity-building of country partners to improve outcomes for maternal, newborn, and child health; voluntary family planning; and reproductive health (MNCH/FP/RH).

Specific duties & responsibilities:

• Schedule, coordinate, and support meetings for Momentum staff in the Washington, DC office as well as support Momentum staff at staff events, conferences and technical meetings
• Schedule, coordinate, and support meetings for Momentum Director
• Greet and direct visitors, answer and manage multi-line phone system, order and maintain supply inventory and distribute mail
• Liaise with Jhpiego headquarters and program coordinators on wide range of issues
• Work with outside vendors to arrange plant service, coffee service, building maintenance, etc., and to pay the invoices of said vendors upon receipt
• Manage all internal meetings for Momentum including venue and catering arrangements
• Support team members for all travel expenses and authorizations
• Serve as the focal point for all travel concurrence and notification aspects within Momentum
• Take meeting notes and transcribe and distribute notes as needed
• Manage all office space, logistical and administrative aspects for the Momentum office
• Ensure materials are handled in a business sensitive and confidential manner
• Support specific program coordination support to teams to handle all meeting arrangements, blog posts and communication
• Works closely with SPO to ensure office needs are met in an efficient and timely manner

Minimum qualifications (mandatory):

• BA with 2+ years high volume, professional administrative experience
• Energetic and positive attitude with strong interpersonal skills
• Ability to work independently as well as part of a team in a high volume environment
• Highly organized with attention to detail and ability to prioritize multiple responsibilities
• Excellent verbal and written communication skills
• Excellent customer services skills
• Internet research skills
• Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
• Proficiency in MS Office