Office Administrator

Position Details

Position Type Civil Service Classification Title Office Administrator Position's Functional Title Office Administrator Position Start Date Position End Date (if temporary) Position Summary
Governors State University is seeking to hire an Occupational Therapy Office Administrator. The Office Administrator will be responsible for initiating, organizing, coordinating and implementing all secretarial and office support duties for the OT program in the College of Health and Human Services, which include one Department Chair, approximately seven full-time faculty members, approximately nine adjunct professors, consultants and guest lecturers for the Occupational Therapy Department.

Salary Range: $33,557.51 to $35,235.39.
(This is an unionized position. Salary starts at the base up to an additional 5% based on Education and Experience exceeding the minimum qualifications per union contract). Minimum Qualifications
REQUIRED : DOCUMENTATION CONFIRMING HIGH SCHOOL COMPLETION OR EQUIVALENT MUST BE ATTACHED FOR CONSIDERATION OF THIS POSITION, COLLEGE / UNIVERSITY TRANSCRIPTS MAY BE SUBSTITUTED (See “Special instructions to applicants” section below).

1. High school graduation or equivalent.

2. Any one or any combination of the following types of preparation:

(a) Forty-eight (48) months of clerical/office support work experience comparable to that performed at the Office Support Specialist level of this series or in other positions of comparable responsibility.

OR

(b) Twenty-four (24) months of clerical/office support work experience comparable to that performed at the Office Manager level of this series or in other positions of comparable responsibility.

For more details, visit: https://www.sucss.illinois.gov/pages/classspec/Detail.aspx?tblClassIndexID=3689. Preferred Qualifications
Educational degree and/or coursework in Business at a Bachelor’s or Master’s degree level. Posting Date 07/20/2021 Closing Date 07/30/2021 Open Until Filled No Posting Number CS0524P Type of Search External Quicklink for Posting https://employment.govst.edu/postings/5999 Employee ID Department Special Instructions to Applicants
For consideration, applicants are required to attach the following:

1: Documentation confirming High School completion or equivalent ( COLLEGE / UNIVERSITY TRANSCRIPTS MAY BE SUBSTITUTED ).

2: Online Application – Must be fully completed, include all dates of employment, employment status (full-time or if part-time, include percentages), job duties and responsibilities (full details).

3: Cover Letter.

4: Resume.

5: A list of three Professional References.

EXAMINATION DETAILS :
This vacancy involves a computerized exam. Please see the State Universities Civil Service System ( SUCSS ) website for additional details at www.sucss.illinois.gov .

RESIDENCY REQUIREMENT :
Illinois residency is required.

VETERAN’S PREFERENCE POINTS :
Veterans may be eligible to receive additional points on a passing final examination score. To determine eligibility, submit one of the following documents to the Department of Human Resources:
1: Department of Defense – DD214/DD215
2: National Guard – NGB22 Form
3: Discharge Orders
4: Reserves – DD256 Discharge Certificate

**Note: Must be received by the closing date of this posting. Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a resident of the State of Illinois?
   • Yes
   • No
2. * Are you a High school graduate or equivalent?
   • Yes
   • No
3. * Are you proficient in Microsoft Office applications?
   • Yes
   • No
4. * Do you have experience creating reports and working with Excel documents?
   • yes
   • no
5. * Rate your experience with Microsoft Outlook:
   • Beginner
   • Intermediate
   • Advanced
6. * What is your user level with Ellucian (Datatel) Colleague?
   • No Experience
   • Beginner
   • Intermediate
   • Expert
   • Power User
7. * Do you possess strong interpersonal and written communication skills?
   • Yes
   • No
8. * Do you have experience in higher education programs and meeting activities?
   • No
   • Yes
9. * Provide examples of how you handled difficult situations with those you have worked with.
   
   (Open Ended Question)
   
   
10. * If you have not had higher ed experience, please explain your interest in working in this environment.
    
    (Open Ended Question)
    
    
11. * How many years of professional Administrative Support experience as described in the position summary do you have?
    • none
    • 0-1 year
    • 2-3 years
    • 3-4 years
    • 4-5 years
    • 5-6 years
    • 6+ years
12. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other

Required Documents
Required Documents

1. Cover Letter
2. Resume
3. List of References
4. High School Diploma or GED
5. Current Illinois Driver's License or Identification Card

Optional Documents

1. Transcripts
2. Veteran’s/Military Preference Points Documentation
3. Letter of Recommendation
4. Other
5. Other2
6. Other3