Assistant Director of University Events

Location
Virginia, United States
Salary
Competitive Salary
Posted
Jun 24, 2021
Employment Level
Administrative
Employment Type
Full Time

Working Title

Assistant Director of University Events

Position Number

FA320

FLSA

Exempt

Appointment Type

Full Time

Sensitive Position

No

Sensitive Position Statement

A sensitive position requires a fingerprint-based criminal history check. This position does NOT require a fingerprint-based criminal history check.

Campus Security Authority

Yes

Campus Security Authority Statement

This position is designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an “official of the institution with significant responsibility for student and campus activities.” A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.

Designated Personnel

No

Designated Personnel Statement

A “designated position” means the position could potentially be required to work (depending on the event) during an emergency closing. This is NOT a “designated position.”

Statement of Economic Interest

No

Statement of Economic Interest Statement

This position does NOT require a Statement of Personal Economic Interest.

Restricted Position

No

Restricted Position Statement

A restricted position would be subject to availability of funding. This position is NOT subject to availability of funding.

Chief Objective of Position

In consultation with the Executive Director of University Events and Special Projects, using discretion and independent judgment, plans and implements major ceremonial events to include social and other special events to promote a positive image of, build lasting relationships with students, parents and the CNU community, and increase giving to the University.

Work Tasks

In consultation with the Executive Director of University Events and Special Projects and Senior Administration and collaboration with the University Events Team, designs, plans, implements, and staffs an annual set of over 150 special events to include: commencement, convocations, Board of Visitors’ meetings and events, presidential meetings and events, ceremonial events and anniversaries, Welcome Week and Getting Started Week events, freshman dessert series, family weekend, homecoming, holiday events, advancement/fund-raising events, major faculty events, major athletics events, faculty/staff appreciation events, dedications, groundbreakings, and other events, as assigned.

Provides consultation and support, as required, to on-campus events that involve the Office of the President.

Assists other campus departments in assessing and evaluating on-campus events to support or improve events, as directed by the Executive Director or President.

Maintains and updates the University events webpage, social media channels and online registration sites and forms through iModules.

Manages and serves as host for all events at the President’s House, including rentals and outside events.

Assists with Alumni and Admission events, as needed.

Oversees logistical arrangements including facility and menu negotiations, managing event follow up, and making recommendations for improvements from post-event evaluations.

Develops and maintains detailed guidelines and protocols for appropriately managing events. Develops and implements procedures needed to support the efficient use of institutional resources.

Manage the RSVP process, data management and mailing list creation for all events.

Maintains accurate records of events, including the purpose of event, vendors, guest lists, attendance counts; providing partner departments with final data following each event.

Creates original graphic and written content for invitations, signage, print and digital collateral materials.

Develop and maintain very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrate a positive and professional attitude and treat everyone with dignity and respect. Fully support the “Student’s First” value at CNU and routinely goes the extra mile in providing service.

Review and communicate safety issues to assure a safe and healthy workplace and a reduction in work related absence.

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Perform other duties as assigned.

Knowledge, Skills, Abilities (KSA's) required

Ability to analyze situations and develop solutions; travel and work non-traditional hours; manage people and projects. Ability to foster positive internal and external public relations. Demonstrated ability to manage several projects simultaneously. Ability to work both independently and in a team environment. Ability to communicate effectively. Excellent customer service skills. Strong organizational and time management skills. Strong computer skills. Basic website maintenance, phone and email skills required.

Knowledge, Skills, Abilities (KSA's) preferred

 

Required Education

A Master’s Degree in a related field, or a Bachelor’s Degree plus experience that equates to an advanced degree is required.

Preferred Education

 

Experience Required

Experience coordinating a wide-variety of events paired with knowledge of traditional etiquette, ceremonial protocol and conventional social amenities; basic graphic design to create invitations, flyers, emails and social media marketing; experience managing budgets; experience with the physical set-up and break down of events, specifically knowledge of the methods, materials, equipment and techniques used.

Experience Preferred

Prior experience planning events in a College or University setting. Experience using the Microsoft Office Suite, Adobe Creative Suite and app-based event management/check-in tools like Social Tables and iModules. Experience and knowledge of methods, materials, equipment and techniques used for lighting and sound at events.

CNU Information

Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having "the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit http://www.cnu.edu.

 

Posting Detail Information

Posting Number

AP157P

Number of Vacancies

 

Posting Date

06/24/2021

Application Deadline

07/11/2021

Application Instructions

Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application.

Review of applications will begin July 11, 2021. Applications received after July 11, 2021, will be accepted but considered only if needed.

Search finalists are required to complete a CNU sponsored background check.

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.

Quick Link for Internal Postings

https://jobs.cnu.edu/postings/11187

EEO Statement

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement: