Registration & Records Assistant
- Employer
- Elmhurst University
- Location
- Illinois, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 18, 2021
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Posting Text
Posting Number S00299P Position Status Non-Exempt Reporting Relationship(s) Registrar Supervisory Relationships
Department Student Workers
Job Summary
Perform administrative and registration duties for the registrar and assigned functions on an independent basis.
Salary Grade O04 Essential Functions
• Manage document imaging system for the office.
• Assist with the planning and execution of the May graduation commencement ceremony for both graduate and undergraduate students.
• Commencement duties including: diploma printing, ordering of covers, mailing diplomas, working with vendor for regalia, etc.
• Processes enrollment verifications and final grade reports as requested.
• Manages routine maintenance of paper, film, and electronic student files.
• Send out non-attendance letters to students each semester.
• Manages leave of absences and withdrawals and reports those to the National Student Clearinghouse.
• Respond in a timely and accurate manner to legally issued subpoenas as allowed by the Family Rights and Privacy Act and by University policy.
• Register students and make schedule changes as requested.
• Liaison to our transcript vendor as well as printing of transcripts from our legacy system.
• Maintains office supply inventory.
• Retrieve information requested by auditors quarterly.
• Answers phones, distributes mail, maintain office email.
Other Duties and Responsibilities
• Updates and maintains Registration and Records Office website.
• Performs all other duties or projects as assigned by the Registrar.
Minimum Qualifications
• High school graduate with collegiate experience.
• Excellent organizational and communication skills.
• Accurate, reliable and punctual.
• Ability to treat students, faculty and staff with respect while being able to explain rules and requiring compliance with those rules.
• Skill in dealing effectively with a diverse student population.
• High degree of skill using technology within an office setting.
Preferred Qualifications
• Bachelor’ s Degree
• Experience with Colleague/Banner and Informer preferred.
Working Conditions/Physical Requirements
Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object.
Work Hours Posting Date 06/18/2021 Closing Date Open Until Filled Yes Special Instructions to Applicants
Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19 no later than Tuesday, Aug. 10, 2021.
Please provide 3 references, including name, phone number and email. This may be included in applicant’s cover letter or optional “other” document.
Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest’s best values in higher education.
Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.
Direct Link to this Posting https://elmhurst.simplehire.com/postings/1398 Applicant Documents
Required Documents
Required fields are indicated with an asterisk (*).
Posting Number S00299P Position Status Non-Exempt Reporting Relationship(s) Registrar Supervisory Relationships
Department Student Workers
Job Summary
Perform administrative and registration duties for the registrar and assigned functions on an independent basis.
Salary Grade O04 Essential Functions
• Manage document imaging system for the office.
• Assist with the planning and execution of the May graduation commencement ceremony for both graduate and undergraduate students.
• Commencement duties including: diploma printing, ordering of covers, mailing diplomas, working with vendor for regalia, etc.
• Processes enrollment verifications and final grade reports as requested.
• Manages routine maintenance of paper, film, and electronic student files.
• Send out non-attendance letters to students each semester.
• Manages leave of absences and withdrawals and reports those to the National Student Clearinghouse.
• Respond in a timely and accurate manner to legally issued subpoenas as allowed by the Family Rights and Privacy Act and by University policy.
• Register students and make schedule changes as requested.
• Liaison to our transcript vendor as well as printing of transcripts from our legacy system.
• Maintains office supply inventory.
• Retrieve information requested by auditors quarterly.
• Answers phones, distributes mail, maintain office email.
Other Duties and Responsibilities
• Updates and maintains Registration and Records Office website.
• Performs all other duties or projects as assigned by the Registrar.
Minimum Qualifications
• High school graduate with collegiate experience.
• Excellent organizational and communication skills.
• Accurate, reliable and punctual.
• Ability to treat students, faculty and staff with respect while being able to explain rules and requiring compliance with those rules.
• Skill in dealing effectively with a diverse student population.
• High degree of skill using technology within an office setting.
Preferred Qualifications
• Bachelor’ s Degree
• Experience with Colleague/Banner and Informer preferred.
Working Conditions/Physical Requirements
Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object.
Work Hours Posting Date 06/18/2021 Closing Date Open Until Filled Yes Special Instructions to Applicants
Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19 no later than Tuesday, Aug. 10, 2021.
Please provide 3 references, including name, phone number and email. This may be included in applicant’s cover letter or optional “other” document.
Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazines consistently rank Elmhurst as one of the Midwest’s best values in higher education.
Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.
Direct Link to this Posting https://elmhurst.simplehire.com/postings/1398 Applicant Documents
Required Documents
- Resume
- Cover Letter
- Other Document
Required fields are indicated with an asterisk (*).
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