Project Advisor, Office of the President

Requisition ID: req3215

Job Title: Project Advisor, Office of the President

Department: Office of the President

Location: Columbus Campus

Employment Type: Staff

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation: Commensurate With Experience

Schedule: Mon - Fri; hours may vary

Job Description:

The College

Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there’s no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation’s education and workforce landscapes.

With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation’s only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision.

We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio.

The City

Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America’s fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That’s why Central Ohio residents find living here so fulfilling, both professionally and personally.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.

Position Summary

The Project Advisor carries out responsible management and administrative duties as assigned by the Chief of Staff.

Areas of responsibility include: articulation of project management principles into the workflow of the President’s Office; ensuring the timely flow of information between stakeholders and the President’s Office; providing executive support for the College’s Boards; leading continuous improvement efforts for the Office’s strategic initiatives; and executive support for the Office’s day-to-day processes.

Core Competencies Required

Professionalism, Managing Work, Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Leadership, Compelling Communication, Building Partnerships, Business Acumen, Planning and Organizing, Strategic Planning and Earning Trust

ESSENTIAL JOB FUNCTIONS

Project Advising and Administrative Support

Works directly with the President to develop presentations, stakeholder communications and other collateral documents, as necessary.

Collaborates with Marketing & Communications to develop scripts for President’s video filming, and public speaking engagements. Coordinates and prepares Presidential events briefings with internal and external stakeholders.

Researches information and data, synthesizes and develops reports in response to emergent policy, legislation, and/or current events.

Provides day-to-day support for the President’s communication and scheduling needs. Reviews documents and reports to notify President of issues, patterns or data warranting attention. Maintains publications, reports, and other work products for consideration by Board of Trustees, Ohio Board of Regents, National Commission of Higher Education and other organizations, and other sensitive information.

Relationship Management

Provides strategic support for external stakeholder groups (i.e. Central Ohio Compact, Workforce Development Board, and College Promise).

Collaborates with President and designated representatives to develop theme topics for internal publication and speeches. Serves as the liaison member of various committees and task forces, and represents the position of President. Reports to President on committee progress.

Diversity, Equity and Inclusion

Contributes to creating a welcoming, inclusive, and productive work environment where employees feel valued and able to contribute to their full potential, regardless of their differences.

Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

OTHER DUTIES AND RESPONSIBILITIES

Manages multiple assignments of varying complexity and meets tight timelines and deadlines, with the ability to adapt to changing needs of the College and business partners.

Ensures College name and image is perceived positively by external as well as internal audience/stakeholders. *Regular, predictable, and punctual attendance is required.

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description.

While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer.
The employee frequently sits for periods of time, stands, and walks.

Employee converses verbally or manually with others in person as well as by telephone. Vision demands include close, relatively detailed vision when focusing on computer screen. Employee occasionally lifts up to 10 pounds.

Working Conditions

Typical office and classroom environment. Regular exposure to moderate noise typical to business offices.

Knowledge, Skills and Abilities

Knowledge of: structure, functioning and culture of College environment; structure, governance and culture of higher education; trends in higher education and organizational development; structure, function and culture of state government regarding higher education; federal government and programs affecting higher education; global partnership trends in higher education; community function, culture and processes; use of statistical and qualitative measures and limitations to data inferences.

Skill in: listening and observation; verbal and written communications; working with data and documents; generating complex reports and supporting documentation; operation of computer; application of software including word processing, graphics, and charts; statistical analysis.


Ability to: plan strategically and facilitate processes; establish project priorities and standards; evaluate broad-based information on diverse topics, identify relevance and synthesize it into formats that communicate to external audiences; work effectively with persons across all departments and levels of employment; conceptualize processes, understand systems and global and micro formats; listen and understand others; maintain confidential and sensitive information.

Minimum Qualifications:

Bachelor's Degree in Business or a closely related field. Three (3) years of experience working in a progressively responsible administrative capacity to a Board, CEO or other official, or related experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). *An appropriate combination of education, training, coursework and experience may qualify a candidate.