Assistant Controller

Maryland, United States
Salary Not Specified
Jun 22, 2021
Employment Type
Full Time

The Assistant Controller’s major responsibilities include providing assistance to the Controller as needed by providing guidance toward departmental operating philosophy, policy-making recommendations, management control, and review and analysis of campus-wide financial processes and related systems.

Essential functions will include:

  1. Provide accounting support to Business Office personnel and other constituencies in the Controller’s absence.
  2. Prepare accounting reports and journal entries in accordance with generally accepted accounting principles and procedures.
  3. Maintain endowment/investment records including audit required due diligence for alternative investments. Prepare monthly journal entries to update the General Ledger for all investment activity.
  4. Interact with internal and external auditors, participating in auditing projects, or providing information and access to accounting records as required, such as calculating UPMIFA or Annuity entries.
  5. Oversee the procedures and manage the record keeping, reporting, and reconciliation of cohort accounts.
  6. Calculate annual bad debt expense and determine which accounts to write off at year end.
  7. Assist in the preparation and review of the institution’s annual 990.
  8. Prepare budget schedules and projections as needed.
  9. Prepare monthly reconciliation of all University bank accounts including, but not limited to, operating, payroll, and flexible spending.
  10. Provide all accounting support for English Language Institute, including verifying billing tables and resolving all student account issues.
  11. Prepare student account reconciliation from the subsidiary ledger to the General Ledger on a monthly basis. This will be coordinated with the Student Accounts Manager.

Job Qualifications

  • Knowledge: Bachelors or Master’s degree in Accounting, CPA certification preferred.
  • Experience: 5-7 years progressive experience in general ledger accounting, A/R, A/P, account reconciliation, financial statement preparation, cash forecasting, and budgeting. Non-profit public accounting experience and/or experience in a higher education environment is preferred
  • Skills/Aptitude: This position requires a highly motivated individual who is able to work independently and meet deadlines. Good oral and written communication skills, as well as the ability to manage staff effectively. Excellent interpersonal and communication skills required. Strong understanding of use of Excel spreadsheets, Word and general ledger software (Ellucian preferred).
  • Working Conditions: Normal office environment. Requires sitting, walking, climbing stairs, reaching, etc. Some occasional light physical demands such as bending, carrying, kneeling, lifting, and pushing may be required.

All applicants must submit:

  1. Cover letter
  2. Salary requirements
  3. Resume
  4. Contact information for 3 professional references

Questions can be directed to the hiring manager, Victoria Washington at

Additional Information:
Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, 410-532-5109.
For all other employment inquiries, please contact Human Resources at 410-532-5898 or Notre Dame of Maryland University is an EEO/AA employer.

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