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Program Manager, Curriculum and Instruction

Sotheby's Institute of Art
New York, United States
Competitive Salary
Posted date
Jun 23, 2021

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Position Type
Administrative, Academic Affairs, Curriculum & Instructional Development
Employment Level
Employment Type
Full Time
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Position Information
The Program Manager, Curriculum and Instruction plays an essential role in the academic development of all Global Online programs offered by Sotheby's Institute of Art. Reporting to the Director for Academics, Global Online, the Program Manager, Curriculum and Instruction will ensure clear, concise, and timely administration and communication to faculty and staff department-wide. Programs include but are not limited to the Hybrid MA in Art Business, the Online Premier program, Sotheby’s Summer Institute (pre-college and continuing education), diploma and certificate programs, and other programs that may be developed to fulfill the mission of Sotheby’s Institute of Art.

Essential Duties and Responsibilities
Specific duties and responsibilities include the following. The individual will also be expected to perform all necessary duties necessary customarily performed by a person holding this position. Other duties may be assigned.
• Support the Director of Academics in working with Global Online faculty to ensure that syllabi are standardized across courses in terms of style and format; guide faculty as needed
• Ensure that all Global Online programs syllabi, as well as student and faculty handbooks, and other important documents are ready and available for upload to CANVAS in advance of a program’s launch
• Provide support for faculty, coordinate course readings, and rosters, and liaise with the library staff to coordinate readings, copyright, etc., as directed by the Director of Academics
• Assist in reviewing online course materials and work with Global Online faculty
• Book and confirm approved course-specific events for the Global Online programs such as museum and gallery visits in a timely manner. Oversee ordering of boxed lunches in collaboration with the Academic staff, if applicable
• Respond to calls on the academic hotline during the pre-college program
• Provide daily updates during the Summer Institute concerning any schedule or site visit changes, or student and faculty issues that arise, provide a point of contact for students, faculty, and staff amongst the different programs
• Maintain meticulous records tabulating all academic program expenses
• Work with the Director of Academics and the Director of Operations and Student Success, Global Online to oversee the Academic Lounge and ensure that all courses are staffed appropriately each day; that Master Teachers and/or Academic Assistants have schedules for class observations and Academic Lounge coverage; and that any required SIA-Global Online academic evening events (e.g. College Application Nights and Portfolio Nights) are appropriately staffed; assist in staffing, as needed
• Plan, prepare, and track faculty handbook compliance, in conjunction with HR and the Director for Operations and Student Success, Global Online
• Work with faculty and staff within the pre-college program to ensure the timely issue of written evaluations to students and families, after the evaluations have been approved by the Director of Academics
• Assist in classroom observations to ensure high-quality programming
• Work with stakeholders to evaluate program success and refine for the future
• Attend weekly planning meetings for all programs
Knowledge and Abilities
The requirements listed are representative of the knowledge, skills, and ability required to perform this job successfully. • Highly productive, able to work effectively on a variety of projects simultaneously • Demonstrated project management skills, especially working across diverse teams and corporate cultures • Excellent organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions: detail-oriented and proactive/self-starter • Outstanding interpersonal skills/highly collaborative: work well within a team environment to plan, implement, and troubleshoot; as well as maintain composure in stressful situations, make sound judgments, and work under deadline pressure
• Proficient in Microsoft Office: Word, Excel, Outlook, PowerPoint, and Teams
• Proficient in/willing to learn the following systems, along with others that may be used:
• CANVAS learning management system
• Zoom and Zoom webinar
• DocuSign and BambooHR management systems
• EvalKit, SurveyMonkey, and Accredible evaluation and certificate systems
• EventBrite event planning systems
• Boardingware student management system
Additionally, the individual must:
• Demonstrate professionalism and diplomacy in interpersonal relationships
• Support and embrace diversity and inclusiveness
• Be present in the office as needed and comply with regular weekday (Monday-Friday) attendance during core business hours
• Be available to work additional hours, as needed
• Be available to travel locally or nationally, as needed
This position has a demanding schedule and may require work on evenings and weekends. This position is required to be in person in New York during the summer months if there is in-person student programming.
Education, Work Experience, and/or Licensure
The Program Manager, Curriculum and Instruction must have a master’s degree in art history, art business/management, or a related field, as well as prior experience with formal or informal youth or continuing education programs. US Citizenship or Permanent Residence Status is required.
Language Skills
While no special language skills are required for the position, given the nature of the broader organization and the spirit of the educational offerings, applicants must be capable of upholding the highest standards of written and spoken English. Speaking additional languages is a plus.
Physical Demands
The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of their job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to sit, stand, walk, travel up and downstairs, crouch, stoop, and reach.
• Ability to lift up to 25 lbs.
• Ability to travel extensively within the broader New York City area
Work Environment
The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of a basic office/academic environment.
The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. SIA-NY reserves the right to modify this job description in its sole discretion.
BrandEd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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