Academic Advisor II, Department Teaching and Learning



The College of Education’s Department Teaching and Learning invites applications for an Academic Advisor II to provide comprehensive academic advising and program guidance to support the academic success of undergraduate, post-baccalaureate, and graduate students, along with a variety of related duties as described below. This position serves under the immediate supervision of the Teaching & Learning (T&L) Department Chair, the Elementary Education Advisor III, and the T&L Graduate Coordinator.

Duties include:

  • Serve as the academic advisor for graduate students and students’ secondary education state teaching licensure from the point of inquiry, entry into the program, through program completion.
  • Manage graduate admissions in coordination with the T&L Graduate Coordinator.
  • Serve critical public relations role at Teacher Education Services (TES) front desk for 10-15 hours per week, directing students and others who visit to resources, appointments, and answering informal advising questions.
  • Respond to telephone, email, and in-person inquiries concerning licensure requirements, secondary education, endorsements, field experiences, and graduate programs in a timely manner.
  • Represent T&L Department and assist with recruitment and retention activities at such events as UM Days, Transfer Days, and meetings with prospective parents and students
  • Work collaboratively with UM recruitment, orientation, and retention offices.
  • Establish professional relationships with primary advisors in the Colleges of Education, Humanities and Sciences, Forestry and Conservation, and Arts and Media to better serve students seeking secondary education licensure.
  • Evaluate transcripts to help plan programs of study for students in coordination with their assigned faculty advisors and primary advisors in the content areas.
  • Work with the Department Chair, Elementary Education Advisor, and Graduate Coordinator to share information and develop advising materials.
  • Solicit, develop content, and produce the weekly newsletter “Tidbits” for TES community (current students, faculty, administration, and staff). This newsletter contains advising information and related items of interest.
  • Create projects in line with T&L mission statement and initiatives issued by administration, including compiling data and completing reports.
  • Assist with processing the Secondary Education Teacher Education Program applications, as well as endorsement applications.
  • Other duties as assigned.


This position requires incumbent to develop a working knowledge of University of Montana systems such as Banner, Navigate, DegreeWorks, and InfoGriz.

Required Qualifications
  • Excellent verbal and written communication skills.
  • Knowledge of FERPA compliance laws.
  • Ability to adapt to changing priorities throughout the academic and calendar year.
  • Sensitivity to and respect for individual and cultural differences.
  • Ability to work efficiently and independently to achieve goals and meet deadlines in a work environment with frequent interruptions.
  • Ability to establish rapport and effective working relationships with students, staff, faculty, and administrators.
  • Skills to maintain, gather, evaluate, and report data.
  • Ability to manage sometimes stressful and difficult situations while maintaining composure.


Minimum Required Experience
  • Bachelor’s degree in a field related to education, and at least two years’ experience in related work, or any combination of education and experience that would allow for successful completion of job duties


Preferred Qualifications
  • Knowledge of University of Montana systems such as Banner, Navigate, DegreeWorks, and InfoGriz


About the College of Education, and UM , and Missoula

The Phyllis J. Washington College of Education shapes professional practices that contribute to the development of human potential. We are individuals in a community of lifelong learners, guided by respect for knowledge, human dignity and ethical behavior. To advance the physical, emotional and intellectual health of a diverse society, we work together producing and disseminating knowledge as we educate learners.

The Department of Teaching and Learning offers a focused, field-based teacher preparation program and a full range of graduate programs. Collaboration, diversity, and curricular integration are themes that guide the design and instruction of each of our programs and help us produce highly qualified, highly employable teachers. Our faculty are themselves licensed, experienced K-12 classroom teachers. They provide a wide range of service to the schools of Montana and are active researchers in their specialty fields. We welcome your interest in learning more about our Teacher Education programs.

The University of Montana is a flagship, research institution with over 9,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.


Position Details

Position Title: Academic Advisor II

Position Number: 435250

Department: Department of Teaching and Learning

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $16.984/hrCurrent employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: Montana Federation of Public Employees (MFPE)

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Application Deadline: Wednesday, July 7, 2021 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below

*Please note, only five (5) attachments allowed per application. Please combine documents accordingly.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Detailed Resume – listing education and describing work experience.
  3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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