Finance & Administration Shared
Administrative Program Spec
Appointment Type and Duration:
$17.14-$25.84 per hour
Review of Applications Begins
July 21, 2021
Special Instructions to Applicants
In addition to your resume, please include a cover letter that
clearly articulates how your experience with full-cycle recruitment
makes you an ideal candidate for this position.
Finance and Administration Shared Services (FASS) provides service
within the VPFA portfolio specific to four business functions:
budget and finance, accounting and purchasing, human resources, and
information technology. FASS is a unit within the Campus Services
group in the Finance and Administration portfolio. Finance and
Administration is a vibrant and varied portfolio serving all
aspects of campus life. Our employees perform a wide range of
functions including offering essential financial tools and support
to the university's many departments, providing key resources to
employees, and keeping campus safe, clean, accessible and
The mission of the Shared Services Human Resources group is to
provide centralized service, offering our expertise in a wide
variety of functions including: acting as liaison to Central HR,
staff and student recruitment, employee relations, workforce
planning, training, and payroll administration. We are committed to
provide superior customer service and create partnerships with our
customers to ensure their needs are fulfilled to the highest
FASS-supported units include:
- Campus Planning and Facilities Management: Campus Planning,
Design and Construction, Facilities Services, Utilities and Energy,
and the Office of Sustainability
- Safety and Risk Services: UO Police Department, Emergency
Management and Fire Prevention, Risk Management and Environmental
Health and Safety, and Campus GIS
- Campus Services: Transportation Services, Printing Services,
Vivian Olum Child Development Center, and FASS
Altogether, the units supported by FASS consist of more than 500
employees and a have budgets totaling more than $60 million.
The University of Oregon is a diverse, inclusive, and equal
opportunity employer. Our community standards promote a culture of
respect that honors the rights, safety, dignity, and worth of every
individual. Our employment practices reflect this standard to
promote a culture that respects the dignity and essential worth of
all individuals throughout the University community.
The purpose of this position is to provide critical and
confidential human resources support to all units supported by
Finance and Administration Shared Services. This position will
focus specifically on the coordination of staff recruitments,
researching and analyzing employment practices, facilitating
meetings, explaining policies and procedures, and assisting in the
development of HR programs and services. The Recruitment Specialist
may also provide administrative support to the day-to-day
operations of the FASS-HR Unit.
The Recruitment Specialist routinely works with members of the
campus community, students, employees, as well as members of the
The Recruitment Specialist works as a member of a team while
frequently performing tasks independently, exercising independent
judgment and decision making on a daily basis. These decisions
include initial evaluation of staffing needs, implementation of
initiatives to solve problems, determination of best method and
materials necessary to perform a particular task, setting
priorities, assessing customer needs and responding to those
Work is reviewed regularly by the managing supervisor to ensure it
is performed efficiently, safely, and meets both expectations and
applicable requirements. A performance appraisal is conducted
- Two years of experience as an administrative specialist or
executive support specialist which included administrative support
for a project, program, or operation. Administrative support
includes those duties beyond clerical/secretarial such as:
interpretation of laws, rules, and regulations; administrative data
collection and analysis; and evaluation of projects, processes, and
- An equivalent combination of training and experience.
One year of post-secondary education may be substituted for up to
one year of experience.
- Perform duties in a way that advances and supports the mission
of the department and university.
- Work effectively in a diverse team environment and create
effective relationships for problem solving and positive
- Take initiative, looking for what needs to be done and doing
- Pay close attention to detail.
- Maintain a safe and safety-conscious workplace.
- Maintain a respectful workplace and model a positive and
- Model the highest ethical standards.
- Provide superior customer service.
- One-year experience in a human resources role
- Experience in staff recruitment
- Experience in the facilitation of meetings
- Experience working in a higher education setting
- Experience with MyTrack (or similar) talent management
- SHRM or PHR Certification
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
This is a classified position represented by the SEIU Local 503,
Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at http://police.uoregon.edu/annual-report.
To apply, visit https://careers.uoregon.edu/en-us/job/527634/recruitment-specialist