Faculty Recruiter & HR Specialist
The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.
Recognized by the Aspen Institute as one of the Top 10 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals. C heck out our Aspen Institute Award for Community College Excellence. This is Pierce College’s second time as an Aspen Prize top finalist.
In support of the District’s mission, vision, and core themes, the Faculty Recruiter & Human Resources Specialist performs administrative and confidential support duties for the Vice President of Human Resources, campus Vice Presidents of Learning and Student Success, and college Presidents relating to faculty recruitment, adjunct onboarding, and professional development. The position manages the full-time and part-time faculty recruitment processes; maintains all records related to recruitment and credentialing; develops related reports, contracts, and correspondence; and serves as a liaison between faculty and administration related to provisions of the negotiated agreement. As a team member of both Learning and Student Success and Human Resources, this position actively supports and engages in Pierce College’s goals for equity and inclusion in order to provide access and support for our diverse community of learners. Responsibilities include working extensively with the Human Resources department, Employee Learning and Development, Deans, and the faculty union President to create an equitable, diverse, and inclusive college environment.
The position reports to the Human Resources department, but works as an HR professional embedded in Learning and Student Success.
Please note: Pierce College HR is transitioning back to working in the office at Pierce College Fort Steilacoom after more than a year of primarily-remote work. One or two days in the office per week will be required at first (other days remote). This will increase over time. Health and safety precautions are in place.
About the District: The college enjoys a strong presence in the community and participates in numerous partnerships with business, community, government, and educational organizations. Want a feel for our District, take a peek with aerial campus views!
Pierce College at Fort Steilacoom - Located on a beautiful 140-acre site with views of Mount Rainier and recreational Waughop Lake, the campus enjoys modern facilities that include state-of- the-art teaching and learning spaces; an immersive, full-dome digital planetarium; child development center; and a health education center.
Pierce College at Puyallup - Located on a luscious site with 125-acres of wooded land including modern facilities and beautiful hideaways.
ESSENTIAL FUNCTIONS: Recruitment:
- As a contributing member of the HR team, support the full cycle recruitment efforts in the areas of full time and part time faculty recruitment. Provide backup recruiting support in other areas as needed.
- Full Time Faculty: Lead Recruiter:
- Under the direction of the Vice Presidents of Learning and Student Success and in collaboration with Human Resources, manage the recruitment process for full time faculty positions.
- Develop timelines for recruitment, collaborate with Pierce College Federation of Teachers (PCFT) President, Deans, and the District Affirmative Action Officer on committee appointments; develop and update Faculty Recruitment Guidelines; develop position announcements; develop evaluation tool and post positions in NeoGov Recruitment system. Schedule and attend screening committee meetings to orient committee on processes, policies, and procedures.
- Serve as a resource to screening committees for resolution of both procedural and technical issues.
- Screen applications for minimum qualifications; assist in determining adequate applicant pools; schedule interviews and coordinate scheduling with the committees, Deans, and Vice Presidents.
- Communicate with candidates regarding interview schedules, letters of intent, processing of initial salary placement and maintain recruitment records.
- Update the status of positions in NeoGov and notify Human Resources of the status of the recruitment processes.
- Prepare and maintain recruitment data.
- Prepare, issue, track and maintain Full Time Faculty employment contracts, partners with Employee Learning and Development and Instruction on annual Full Time Faculty onboarding each September.
- Part Time Faculty: Lead Recruiter:
- Under the direction of the Vice Presidents of Learning and Student Success and in collaboration with Human Resources, manage the recruitment process for part time faculty positions and general part time faculty applicant pools.
- Review current process and revise or modify to increase the viability of applicant pools. Provide assistance and guidance to Deans on part time faculty position development and recruitment process.
- Compose position announcements and post part time faculty openings and pools to NeoGov. Manage the process through NeoGov and screen applications for minimum qualifications and completeness.
- Guide hiring managers through the selection process.
- Track part time faculty hires, update the status of positions in NeoGov, and notify Human Resources of the status of positions. Prepare and maintain recruitment data.
- In collaboration with Employee Learning and Development, work to enhance the current adjunct onboarding process.
- Manage and maintain process to provide up to date, timely, and relevant information pertaining to the employment and culture at Pierce College.
- Partner with Instructional Department Coordinators on recruitment and hiring processes to ensure new hire information is received timely.
- Request email and Canvas accounts as part of onboarding process. Serve as back up to HR staff in data entry of new adjunct hires in HRIS.
- Partner with Employee Learning and Development in the maintenance of Faculty Central (intranet site) and appropriate content.
Interpretation and Application of Rules, Policies, and Negotiated Agreement Provisions:
- Assist Vice Presidents of Learning and Student Success in their communication between faculty and administration, supporting consistent contract application for administration.
- Serves as initial point of contact for faculty issues related to tenure, hiring, and other negotiated agreement provisions, triaging questions and responding on referring as appropriate to the VPs.
- Apply rules and regulations pertaining to the Revised Code of Washington (RCW) and the Washington Administrative Code (WAC).
- Maintain and update faculty Reduction-in-Force (RIF) units and pre-qualification of courses. Notify faculty within established timeframe as to their primary RIF units and provide opportunity to apply for additional RIF units.
- Disseminate information to the VPs for LSS and the VP of Human Resources.
- In collaboration with key stakeholders college-wide, maintain and update salary and professional development information in the faculty database.
- Prepare full time faculty contracts and addendums. Annually update HRIS to reflect tenure status.
- Review FT Faculty data entry of HR Office Support to ensure contract units, compensation, payroll schedule (balloon payments), etc. are accurate.
- Respond to requests for faculty data/info as it pertains to HRIS system and processes. Maintain Faculty Credential Certification forms and the credential/course approval database for all full time and part time faculty.
- Receive and process all official transcripts. Update credential database as approved by the appropriate dean.
- Revise and update the online Faculty Handbook.
- Represent the department on various committees and councils in support of shared governance.
- Manage Faculty Outlook email lists.
Faculty Contract Negotiations:
- Serve as confidential assistant to the Chief Negotiator and the administrative bargaining team. Attend pre-bargaining planning sessions and assist with preparations for bargaining.
- Schedule bargaining sessions between the Federation and Administration; attend bargaining sessions and take minutes intended for joint use.
- Compile and organize final proposals and tentative agreements.
- Update and revise negotiated agreement with tentative agreement language and provide to Administration for approval and Federation for ratification.
- Bachelor's Degree in Human Resources, Business Administration or a related field OR some college credit and equivalent professional work experience in Human Resources.
- Experience managing recruitment or related human resources processes. Experience organizing complex projects with corresponding attention to detail.
- Ability to communicate effectively and professionally, to work collaboratively, and to garner the trust of others.
- Ability to exercise independent judgment, using analysis, experience, and perspective in solving problems or communicating decisions or actions.
- Effective interpersonal/human relations skills; effective oral and written communication skills and the ability to explain multifaceted information clearly and tactfully.
- Ability to create a welcoming environment in person and using multiple modalities.
- Ability to initiate and maintain professional relationships with diverse groups and individuals. Demonstrated ability to maintain confidential personal communications and files.
- Demonstrated ability to promote the organization’s mission and vision.
- Proficiency in using MS Office (Word, Excel, Outlook, and Internet) effectively in daily work.
Special Requirements and/or Conditions of Employment:
- Must pass criminal background records check. Ability to travel between campuses.
Required Knowledge, Skills and Abilities:
- Acquire and evaluate information, organize and maintain data, interpret and communicate ideas.
- Ability to access, evaluate, and, apply information from a variety of sources, tools, and contexts, and adapt to changing technologies.
- Applies original thinking in approach to job responsibilities and to improve processes, methods, systems, or services.
- Asks for and uses feedback to improve performance.
- Seeks and acquires new work methods, ideas, and information that will improve own efficiency and effectiveness on the job.
- Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
- Makes others feel comfortable by responding in ways that convey interest in what they have to say.
- Maintains an open, approachable manner, and treats others fairly and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.
- Demonstrates responsible personal and professional conduct, which contributes to the overall mission and goals; accepts personal responsibility for the quality and timeliness of work; earns, trust, respect and confidence from the College community.
- Respects and maintains confidentiality.
- Earn the trust, respect and confidence of coworkers and students through consistent honesty, forthrightness and professionalism in all interactions.
- Demonstrates concern that perceivable as responsible, reliable, and trustworthy. Makes timely and informed decisions when working towards goal/task completion.
- Display balanced thinking that combines analysis, wisdom, experience and perspective. Makes analysis based decisions.
- Finds solutions that are acceptable to diverse groups with conflicting interests and needs.
- An understanding of antiracist policy development coupled with the skills to eliminate barriers that harm underrepresented people.
- Verbal and nonverbal communication skills in interaction with those who are culturally different from one's self. The ability to work with culturally diverse groups toward a common goal by involving, including and valuing others.
- The ability to engage in cultural conflicts that occur between individuals and groups. Understands technical aspects of one's job and continuously builds knowledge, keeping up-to- date on the technical or procedural aspects of the job. Actively interested in new technologies, processes and methods.
To be considered for this position, applicants must:
Meet the required qualifications as outlined in this announcement.
Complete the online application profile at h job opening. https://www.pierce.ctc.edu/hr Apply for the specific
Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners. (Cover Letter)
Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: w ww.naces.org/members.htm (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
Upload (attach) a list of at least three professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)
Provide a response to the following question (Supplemental Question):
- At Pierce College, the work of antiracism is foundational to fulfilling our mission of creating quality educational opportunities for a diverse community of learners to thrive in an evolving world. As a community of educators, staff and students, we are dedicated to working every day to pursue our goal of becoming an antiracist institution. Please describe how you have worked to advance equity, diversity, and inclusion in your current or previous positions and how you would do that in this position to continue our work towards becoming an antiracist institution.
Special Note: To ensure consideration, application materials should be received no later than 5:00
p.m. on the closing date.
Terms of Employment:
This position is a full-time administrative-exempt position assigned to Pierce College Fort Steilacoom campus. Frequent travel to Pierce College campuses or other sites will occur. Standard work hours are between 8:00 a.m. and 5:00 p.m. Monday through Friday with occasional evening and weekend hours required. These positions may be subject to reassignment between campuses or sites.
Salary & Benefits:
Salary is commensurate with education and experience. Annual base salary placement will be between $56,335.00 - $67,066.00. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided.
Physical Work Environment:
This position works indoors in an office environment. Pierce College HR is transitioning back to working in the office at Pierce College Fort Steilacoom after more than a year of primarily-remote work. One or two days in the office per week will be required at first (other days remote). This will increase over time. Health and safety precautions are in place.
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342.Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
Screening & Interview Process:
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration. Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.
Conditions of Employment: An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
Questions regarding equal employment opportunities or discrimination may be directed to the following:Sean Cooke
Title IX Coordinator 9401 Farwest Drive SW
Lakewood, Washington 98498
Vice President for Human Resources (253) 964-6519
District Affirmative Action Officer (253) 864-3229
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