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Administrative Specialist, Strategy & Innovation

Employer: Butler University
Location: Indiana, United States
Salary: Salary Not Specified
Date posted: Jun 21, 2021

Position Type: Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Conference & Special Event Administration
Employment Level: Administrative
Employment Type: Full Time

Job Details
Company

Job Details

Position Overview

This position is responsible for executive administrative support, management of key internal organizational and administrative functions, and partner/prospect relationship support for the Strategy & Innovation department, which includes the Transformation Lab, Division of Professional Studies and Program Success & Innovation team. A unique opportunity for a self-starter and detail-oriented administrative professional who thrives in a fast-paced environment, this individual will be joining Butler at a pivotal time as it expands and accelerates its offerings and pursues innovations in higher education.

Primary Responsibilities:

Serves as the point of contact for Strategy & Innovation administrative support needs, including calendar management of the VP of Strategy & Innovation and scheduling support for department team members, making travel arrangements, processing expense reports, and meeting coordination.
Greets visitors and manages all aspects of the office suite including meeting and training room coordination and event planning and oversight. This includes submitting facilities and event requests. In addition, manage all off-site event logistics including securing venues, meals, transportation, and meeting activities.
Provides written communication support for the Strategy & Innovation department, as needed. This includes managing and responding to email, preparing presentations, maintaining spreadsheets and databases and drafting correspondence on behalf of unit leaders.
Provides budget-related support including processing invoices, managing annual licenses and subscriptions, and providing support in the monthly budget reconciliation process.
Assists the Division of Professional Studies team, as needed, program level support including managing correspondence with internal and external stakeholders. This may also include developing program project plans, processing student/client registrations, payments and questions, and distributing learning support materials and assessment tools.
Other duties as assigned.

Required Education: Bachelor's Degree

Relevant Work Experience: 5+ years as an administrative professional

Skills and Abilities:

Excellent customer service and support attitude
Excellent organizational skills
Professional written and verbal communication skills
Demonstrates a high level of accuracy, even under pressure
Ability to build strong internal and external relationships
Demonstrates flexibility
Recognizes potential problems and promptly informs supervisor
Willingness to work through ambiguity
Performs work independently and with minimal supervision
AP/AR processing and basic budget management

Butler University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.

Advertised: September 29, 2021
Applications close: December 03, 2021

Company

Butler University

With just over 5,000 students, we’re relatively small as far as universities go. That’s a good thing—it means classes are more personally engaging and professors are always available to help.

But in terms of opportunity, Butler University is about as big as it gets. Indianapolis is one of the largest and most dynamic cities in the Midwest. As residents, Butler students can plug right into the real-world through internships, co-ops, undergraduate research, public performances, and community partnerships. These experiences provide working knowledge and skills that students need to excel after college.

A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

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